Freedom of Information Act
Brief description of the Sugar Grove Public Library District:
A. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.
B. An organizational chart available as a printable document.
C. The operating budget for FY2014 was:
Building Debt: $622,249
Funding sources are property and corporate and personal property replacement taxes, interest income, fines and fees, state grant, gifts and donations, and reserves. Tax levies are for the General Operating Expenditures and bond debt service.
D. The office is located at this address: 125 S. Municipal Drive, Sugar Grove, IL 60554.
E. We employ approximately the following number of persons:
- Full-time: 0
- Part-time: 14
F. Effective January 1, 2012, the Illinois State Legislature adopted a new law which requires the following:
- Within six days of approving its budget, an IMRF employer must post the total compensation package for each employee receiving a total compensation package that exceeds $75,000 a year.
- At least six days before an IMRF employer approves an employee's total compensation package that will equal or exceed $150,000 a year, the employer must post the total compensation package for that employee.
The term "total compensation package” is defined as the "payment by the employer to the employee for salary, health insurance, a housing allowance, a vehicle allowance, a clothing allowance, bonuses, loans, vacation days granted, and sick days granted.”
The Sugar Grove Public Library has no employees that receive direct payment over $75,000 as defined above.
G. The following organization exercises control over our policies and procedures: The Sugar Grove Public Library Board of Trustees, which meets monthly on the 4th Thursday of each month, 6:00 p.m., at the library.
Its members are: Robert Bergman, Louise Coffman, Bill Durrenberger, Pat Graceffa, Dan Herkes, Art Morrical and Anthony Oliver.
H. We are required to report and be answerable for our operations to: Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, and various other staff.
Information and records are available to the public in the following manner:
A. Complete the Sugar Grove Public Library Freedom of Information Request Form.
B. Requests must be made by mail via the postal service or by e-mail and should be directed to the following individual: Carol Dolin, Library Director and FOIA officer at Sugar Grove Public Library, 125 S. Municipal Drive, Sugar Grove, IL 60554 or to email@example.com
C. Indicate whether the information requested is for "commercial purpose” in request.
D. Specify if the records requested are to be disclosed for inspection or to be copied. Indicate records be certified, if applicable.
E. To reimburse our actual costs for reproducing and certifying (if requested) the records, $1.00 will be charged for each certification of records. There will be no charge for the first fifty (50) pages of black and white text, letter or legal size, and $0.10 per page for copied records in excess of 50 pages. Color copies are $0.50 per page. The cost of postage will be charged for mailing.
All fees must be paid prior to release of public records.
Documents are furnished free of charge or at a reduced rate if:
A reduction or waiver of fees is in the public interest in that it is for the health, safety, welfare or legal rights of the general public; and it is not for the principal purpose of personal or commercial benefit.
F. If the records are kept in electronic format, a specific format may be requested and if feasible, will be so provided. If not, records will be provided either in the electronic format in which they are maintained (which will require payment by the requestor of the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper with any applicable fees.
G. The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
H. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
The records will be available for inspection, 10:00 a.m. to 5:00 p.m. weekdays, at Sugar Grove Public Library, 125 S. Municipal Drive, Sugar Grove, IL 60554.
Certain types of information maintained by us are exempt from inspection and copying; however the following types or categories of records are maintained under our control and may be requested:
- Monthly Financial Statements
- Annual Receipts and Disbursements Reports
- Operating Budgets
- Annual Audits
- Minutes of the Board of Library Trustees
- Library Policies, including Collection Development
- Adopted Resolutions of the Board
- Annual Reports to the Illinois State Library
Please be advised that on occasion, requests for documents (by their very nature) can be vague and non-specific. You may not know exactly what you are looking for. In those instances, we endeavor to do the very best we can to comply with your request, however, depending on the request, we may misunderstand exactly what it is that you are looking for. If, after reviewing our response, you feel that we have not understood your request or you believe another document or documents may better fulfill your request, please call us and we would be pleased to discuss it with you to attempt to better fulfill your request, if possible.
 "Commercial purpose” is defined in the Act as "the use of any part of a public record or records, or information derived from public records, in any form for sale, resale, or solicitation or advertisement for sales or services.” However, there are exceptions for news media, non-profits, scientific and academic organizations for disseminate news, articles or opinions of public interest, or research or education.
 In the event a "commercial interest” is involved, additional questions can be asked of the requestor by the public body FOIA officer in order to determine the classification, then the public body has up to 21 days to respond and either deny the request based on exemptions or undue burden; or estimate the time and cost of the copying from prepayment; or provide the documents requested.