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Meeting Room Policy and Booking Procedure

• To Book a Room, first review the following items, then click HERE.

We will need to know:

  • WHICH ROOM you wish to use.
  • How you would like the room to be SET UP - tables? chairs?
  • What kind of AV equipment will you need - PA? DVD, BD or CD? PowerPoint presentation? Internet browse? YouTube?
  • How you will PAY the FEE - cash, check or credit card.
  • Whether or not you will be serving FOOD.

Starting July 1, a new Meeting Room Policy takes effect. The fee structure for the meeting rooms will see major changes. We will charge for all meeting room use. Reservations made by Sugar Grove Public Library District cardholders carry a lower fee than those made by out of district users, and we will offer a 20% discount to organizations with a valid 501c3 number and local government agencies. As with the current policy, meeting rooms are only available during regular operating hours, so we are unable to accommodate any requests for before or after hours events.

We are doing our best to offer outstanding library services, make the facility available to the public as much as possible, and keep costs down. We have been very successful in meeting these objectives over the past two years. We have cut costs and gathered lots of statistics that tell us when and how the library is used. The meeting rooms serve relatively few people, but when in use demand a great deal of our limited resources - staffing, supplies, utilities, and contracted services.

The Room Reservation system will be unavailable for a few weeks while we reprogram the settings. All reservations for July are on hold until the system has been updated.

Click on the PDF link to read the current policy.

 

 

 

 

Attachments:
Download this file (Meeting Room Policy-2014.pdf)Meeting Room Policy-2014.pdf[ ]Wayne200 Kb
 

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