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Minutes of April 11, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF APRIL 11, 2012, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 5:30p.m. at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Dan Herkes, Treasurer; Robert Bergman; Anthony Oliver; Bill Durrenberger, Secretary; and Julie Wilson. Interim Library Director: Marilyn Boria. Search Director: Alice Calabrese Berry. Carol Dolin, applicant for director position.

 

Closed Session to Discuss Personnel Matters:

 

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Bill Durrenberger, 2nd by Julie Wilson. Role Call Vote: Durrenberger – Yes, Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Oliver – Yes, Wilson – Yes. Motion carried.

 

 [The seven trustees, interim director Marilyn Boria, search director Alice Calabrese Berry, and Carol Dolin went into closed session at 5:31p.m.]

 

[The seven trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry came out of closed session at 6:30 p.m.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Robert Bergman. Voice Vote: All - Yes. Motion carried.

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Robert Bergman. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 6:31 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Minutes of March 22, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF MARCH 22, 2012, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Bill Durrenberger, Secretary; Robert Bergman; Anthony Oliver; and Julie Wilson. Interim Library Director: Marilyn Boria.

 

Public Comments:

 

None.

 

President Joan Roth closed public comment.

 

Minutes of February 23, 2012, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the February 23, 2012, board of trustees regular meeting. Motion by Bill Durrenberger, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Oliver – Abstains (not present at the meeting in question), Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Minutes of February 25, March 10, and March 17, 2012, Board of Trustees Closed Meetings:

 

Motion: To approve the minutes of the February 25, March 10, and March 17, 2012, board of trustees closed meetings. Motion by Bill Durrenberger, 2nd by Robert Bergman. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Correspondence:

 

None.

 

Financial Report:

 

Marilyn Boria reviewed the unrestricted and restricted funds reports, the operating budget revenue and expenditure statements, and the February check register.

 

Motion: To approve the February check register. Motion by Julie Wilson, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

 

Library Report:

 

Marilyn Boria presented a written report and reviewed the items covered in that report. She informed the trustees about the upcoming summer reading programs and gave the trustees a copy of a donation/information form with regard to the library’s attempts to raise money for those summer reading programs.

 

Committee Reports: Building

 

Anthony Oliver informed the trustees that a piece of exterior siding had recently fallen off the building and that he is dealing with that issue, along with a small leak. He also informed the trustees of the general contractor’s recent tuck-pointing work, done at no charge to the library even though the warranty has expired because the masonry subcontractor is no longer in business. He will be meeting with the landscaper to discuss various issues. Marilyn Boria informed the trustees of several repairs that trustee Dan Herkes had made at no charge to the library.

 

 

NEW BUSINESS:

 

Approval of Revised Paid Time Off Policy:

 

Initial Motion: To approve the revised paid time off policy. Motion by Bill Durrenberger, 2nd by Robert Bergman. Marilyn Boria gave the trustees a copy of the current policy and a copy of the proposed new policy and explained the changes being proposed from the prior policy. There was extensive discussion among the trustees and Marilyn Boria concerning details of the proposed new policy.

 

Motion to Amend: To amend the proposed policy by reducing the proposed four weeks paid vacation for the director during the first, second, and third years of employment to three weeks. Motion by Anthony Oliver, 2nd by Joan Roth. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – No, Wilson – Yes. Motion to Amend carried.

 

Vote on Initial Motion, as Amended: Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Approval of Contract for Electricity:

 

Motion: To approve a new electric supply contract through Northern Illinois Municipal Cooperative. Motion by Anthony Oliver, 2nd by Robert Bergman. Marilyn Boria explained the details of the proposed contract, the anticipated savings of approximately $6,000.00 per year, and the effect on the existing electric supply contract including a one-time cancellation fee of approximately $4,000.00 to cancel the remaining 19 months of the existing contract. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Review of State Grants and Supplemental Taxes:

 

Marilyn Boria explained state law concerning grants and gave the trustees a copy of the applicable statutory provisions.

 

Agenda Items for April 26, 2012, Board Meeting:

 

Insurance issues.

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 8:02 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Minutes of March 17, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF MARCH 17, 2012, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 9:00 a.m. at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Dan Herkes, Treasurer; Robert Bergman; Anthony Oliver, and Julie Wilson. Interim Library Director: Marilyn Boria. Search Director: Alice Calabrese Berry.

 

Closed Session to Discuss Personnel Matters:

 

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Dan Herkes, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Oliver – Yes, Wilson – Yes. Motion carried.

 

 [The six trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry went into closed session at 9:03 a.m.]

 

[The six trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry came out of closed session at 12:06 p.m.]

 

Motion: To go back into open session. Motion by Dan Herkes, 2nd by Anthony Oliver. Voice Vote: All - Yes. Motion carried.

 

Motion: To adjourn. Motion by Anthony Oliver, 2nd by Dan Herkes. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 12:06 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Minutes of March 10, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF MARCH 10, 2012, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 9:00 a.m. in Meeting Room B at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; Robert Bergman; Anthony Oliver, and Julie Wilson. Interim Library Director: Marilyn Boria. Search Director: Alice Calabrese Berry.

 

Closed Session to Discuss Personnel Matters:

 

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver – Yes, Wilson – Yes. Motion carried.

 

 [The seven trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry then went into closed session at 9:02 a.m.]

 

[The seven trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry then came out of closed session at 12:14 p.m.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Voice Vote: All - Yes. Motion carried.

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 12:15 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
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