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October 25, 2012 Board Meeting Agenda Print
Library Board

1. Call to order/Roll call and introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the library’s public records.

3. Approval of the Minutes of September 27, 2012 Board Meeting.

4. Correspondence

5. Review of Financial Reports

6. Approval of the September Check Register – Action

7. Library Report

8. Board Representative Reports

9. OLD BUSINESS

a. Redesign of the Server Room – Action

1) Server options

2) Electrical work for A/C

b. Book Nook Café Contract - Action

c. Safe Deposit Box

d. Snow Removal Contract update

10. NEW BUSINESS

a. Levy Ordinance – Action

b. Calendar of 2013 Board Meetings – Action

c. Technology Planning

d. Hours of Operation Survey

e. Wish List for Donor Gifts

f. Audit

g. Executive session, if applicable

h. Agenda Items for November 8, 2012, Board of Trustees meeting

11. ADJOURNMENT

Attachments:
Download this file (10-25-12 BRD MTG AGENDA.pdf)October 25, 2012 Board Meeting Agenda[ ]Director198 Kb
 
October 25, 2012 Public Hearing Agenda Print
Library Board

AGENDA FOR PUBLIC HEARING

AN ORDINANCE LEVYING TAXES FOR FY 2012-2013

BOARD OF LIBRARY TRUSTEES OF THE

SUGAR GROVE PUBLIC LIBRARY DISTRICT

SG PUBLIC LIBRARY

125 MUNICIPAL DRIVE

THURSDAY, OCTOBER 25

6:00 P.M.

1. Call to Order/Roll Call

2. Public Comments on FY 2012-2013 Levy Ordinance

3. Board Comments

4. Adjourn Public Hearing

Attachments:
Download this file (10-25-12 PUBLIC HEARING AGENDA.pdf)October 25, 2012 Public Hearing Agenda[ ]Director100 Kb
 
Minutes for September 6, 2012 Public Hearing Budget and Appropriation Ordinance Print
Library Board

Sugar Grove Public Library Board of Trustees

Minutes of September 6, 2012 Public Hearing

 

 

President Joan Roth called the hearing to order at 6:00 p.m.

 

Introduction of Trustees and Others Present:

Anthony Oliver; Dan Herkes, Treasurer; Julie Wilson; Bill Durrenberger, Secretary; Robert Bergman; Art Morrical, Vice President; Joan Roth, President; and Carol Dolin, Library Director.

 

Purpose of the Public Hearing – Statutory Requirements

The purpose of the Public Hearing is to present the Budget and Appropriation Ordinance for the Sugar Grove Public Library District for the Fiscal Year Beginning on July 1, 2012 and Ending on June 30, 2013 to meet the Statutory Requirements of the State of Illinois for public bodies.

 

Public Comments:

None. President Joan Roth closed public comment.

 

Board Comments:

Dolin discussed the Tentative Budget and Appropriation Ordinance with the library auditor who recommended several adjustments to the ordinance to more closely reflect actual budgetary requirements in the General Fund/Corporate Fund and Special Tax Funds. Tax caps restrict the amount of tax that can be levied to less than what is budgeted and appropriated. Some of the budget lines exceed what we anticipate collecting, but are the amounts the library needs to operate. This also allows for unanticipated revenues, such as an endowment or other revenue.

 

Adjournment:

 

Motion: To adjourn the Public Hearing on the Tentative Budget and Appropriation Ordinance for the Fiscal Year beginning on July 1, 2012 and ending on June 30, 2013 at 6:08 p.m. Motion by Bill Durrenberger. 2nd by Robert Bergman. Roll Call Vote, Roth – yes, Morrical – yes, Bergman – yes, Durrenberger – yes, Wilson – yes, Herkes – yes, Oliver – yes. Motion carried.

 
September 27, 2012 Board Meeting Agenda Print
Library Board
Agenda
Regular Meeting of the Board of Trustees
Sugar Grove Public Library District
Thursday
September 27, 2012
6:00 p.m.
125 S. Municipal Drive, Sugar Grove, IL
1. Call to order/Roll call and introduction of Trustees
2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the library’s public records.
3. Approval of the Minutes of September 6, 2012 Public Hearing and September 6, 2012 Special Meeting.
4. Correspondence
5. Review of Financial Reports
6. Approval of the August Check Register – Action
7. Library Report
8. Board Representative Reports
9. OLD BUSINESS
a. Redesign of the Server Room – Action
1) Server options
2) Electrical work for A/C
b. Book Nook Café Contract - Action
c. Safe Deposit Box – Action
d. Annual Report – Action
10. NEW BUSINESS
a. Investment Policy – action
b. Landscaping Maintenance / Snow Removal Contract – action
c. HVAC system maintenance Contract – action
d. Self-check “pay-at-the-pump” contract - action
e. Hours of Operation Survey – action
f. Tape Recordings of Meeting Minutes - action
g. Executive session, if applicable
h. Agenda Items for October 25, 2012, Board of Trustees meeting
11. ADJOURNMENT
Attachments:
Download this file (AGENDA 9-27-12 REG BOARD MTG.pdf)AGENDA 9-27-12 REG BOARD MTG.pdf[ ]Director212 Kb
 
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