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January 24, 2013 Board Meeting Minutes Print
Library Board

Sugar Grove Public Library Board of Trustees

Minutes of January 24, 2013 Board Meeting

 

President Joan Roth called the hearing to order at 6:00 p.m.

 

INTRODUCTION OF TRUSTEES AND OTHERS PRESENT

Present: Art Morrical, Vice President; Anthony Oliver, Trustee; Dan Herkes, Treasurer; Bill Durrenberger, Secretary; Carol Dolin, Library Director; Robert Bergman, Trustee; and Joan Roth, President.

Absent: None.

 

PUBLIC COMMENTS

None.

 

AMENDMENT TO THE AGENDA:

Roth proposed moving item 10a Staff Recognition up on the agenda. Trustee Oliver inquired about making amendments to a posted agenda. Durrenberger stated that the Board can discuss anything, but cannot take action unless an item is on the agenda. The Board approved Roth’s request and presented Circulation Manager Michelle Drawz with her 25 Year Service Pin. Durrenberger commended Drawz and the library staff in general for their outstanding service.

 

APPROVAL OF THE MINUTES OF DECEMBER 13, 2012 REGULAR BOARD MEETING.

Motion: To approve the minutes of the December 13, 2012 Regular Board Meeting. Motion by Herkes. Second by Oliver. Roll Call Vote: Roth - yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes, Morrical – yes. Motion carried.

 

CORRESPONDENCE

The correspondence was included in the Board packet and included letters from James Baker, Treasurer of the Holiday in the Grove thanking the library for its support, Lin Bargemann, Secretary of the Lifelong Learning Institute thanking the library for providing an accessible and convenient room for their meetings, and Mary Hauge from the Big Rock Volunteer Library congratulating the library on the expanded hours and notifying us of their new exhibit.

 

REVIEW OF FINANCIAL REPORTS

Treasurer, Dan Herkes reviewed the financial reports for the Board. Reports covered include the Balance Sheet; Statement of Revenues, Expenditures, and Changes in Fund; Schedule of Revenue and Expenditures Budget vs. Actual; and Trial Balance for December. The accountant made the requested corrections to reallocate expenditures to the correct budget lines and included amended financial reports for November as well. The automation budget line continues to run ahead of budget due to the Baum sign repairs in July. Miscellaneous revenues is also ahead of budget and includes the insurance payment that covered those repairs. Supplies continue to run ahead of budget due to costs associated with the increase in the materials purchases. Supplies are required both at the library and at the vendor-processing site, especially as we transition to primarily vendor-processed materials. We anticipate needing fewer supplies at the library as more materials are processed offsite. Total expenditures are 52.27% spent at halfway through the year. Several once annual costs have been paid, so the overall budget is on target.

 

APPROVAL OF DECEMBER 2012 CHECK REGISTER

Oliver questioned the audit expense and payments to vendors for materials purchases. The audit is a one-time expense that came in under budget and the staff monitors prices on A/V materials, especially for items that cost significantly less at a retail outlet than through the library vendors. This practice is likely to decline after vendor A/V processing is up and running, as it is faster and more cost effective if materials arrive “shelf-ready”. Durrenberger inquired about RFID tags, the electric bill, the snow blower repair, and the Collection Agency. The library requires both “hub” and “book” RFID tags, which arrived in separate orders in January. The snow blower had a mouse next inside, which required repairs to the machine. The library paid the collection agency in December. If that service is eliminated, the library should have to make one last payment.

Motion: To approve the December 2012 check register. Motion by Oliver. Second by Durrenberger. Roll Call Vote: Roth - yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes, Morrical - yes. Motion carried.

 

LIBRARY REPORT

Dolin provided a written report to the Board, which covered library and materials use statistics, building and grounds, technology, community outreach, and staffing. No one used the Monday morning drive up service during the first three weeks of January. The first three Sundays saw mixed results with about 50 visitors the first week, 135 in week two, and 60 in week three. Saturday afternoons were also somewhat mixed, but averaged about as many visitors as a typical weekday afternoon. Dolin created a new spreadsheet to track visits, which should assist in evaluating the need for additional changes in the hours of operation. The library added nearly 500 items to the collection in December - 254 for children, 32 for teens, and 183 for adults. The library purchased children’s items with the $1,000 donation from Ellen Bonewitz and several smaller donations by library supporters. The Holiday in the Grove program was a great success and the staff plans to use programming funds to offer similar large-scale programs on a quarterly basis and regular story times, after school programs, and movie showings. The children’s programs are full for the winter sessions. Tuesdays and Wednesdays, the days when we offer children’s programs, are the highest traffic days in the library. People continue to renew and get new library cards to use the electronic resources. Overdrive and Zinio are doing very well. Cordogan Clark sent a representative to look at the crack in the circulation counter. They will prepare a quote to reconfigure the counter to integrate the self-check machines in an ADA compliant manner. They will prepare a three-phase quote to 1) simply repair the counter top, 2) integrate the self-check machines, and 3) repair or reconfigure the Children’s desk to eliminate the rough edges. The server virtualization is complete. Windows 7 and 8 installation has begun. Office 2010 and 2013 is the next project and should be complete by the end of the fiscal year. Dolin and Morrical met to discuss the technology plan. Dolin requested additional direction from the Board before completing this plan. The staff is working on a wish list of technology items for the next Board meeting. Outreach efforts continue. Library staff met with representatives from Shields Elementary, Chesterbrook Academy, Harter Middle, and Kaneland High School, Fox Valley Reads, the Lifelong Learning Institute and hosted a Girl Scout Troup for an after-hours event. Staff plans to attend a January 30 meeting with area libraries and schools to discuss summer reading, common core requirements, and possible partnerships.

 

BOARD REPRESENTATIVE REPORTS

  • Technology report by Art Morrical. See Library Report.
  • Building and Grounds report by Anthony Oliver. See Library Report.

 

OLD BUSINESS

Hours of Operation

Roth requested ongoing statistics of library use on Mondays from 7am-10am, Sundays, and Saturdays from 1pm to 4pm. Dolin will keep the statistics in the spreadsheet and report monthly.

 

Technology Planning update

Morrical and Dolin met to work on the Technology Plan, which resulted in some progress. Dolin plans to have draft of the Technology Plan for the February meeting and a wish list of technology items for March 1.

 

Book Nook Café update

Perry Clark delivered two checks on January 16, 2013, a $450 check for the first quarterly lease payment and a $300 check for the security deposit. The security deposit was due at the lease signing, but was not paid. The lease payment was due on January 1, 2013. The lease allows a grace period of five days for the quarterly lease payment and then assesses $25 per day late fee for each day after that. Dolin told Clark about the late fee, but he has not returned to the library since. Two potential lessors expressed interest in operating the café in January and patrons ask regularly when the café will open. Durrenberger will contact Clark to ask about the status of the café and to determine the status of the contract. Dolin will contact the other prospect to encourage her to submit a proposal.

 

Policy Review

The Board considered a draft of the proposed Circulation policy. Oliver requested tabling the policy until the next meeting when they can compare it with the existing policy. Dolin reviewed proposed changes to the loan periods, especially as it relates to new materials. She also reviewed the existing contract and a proposed new contract for the collections agency. Morrical proposed eliminating the collection agency because sending people to collections and damaging their credit creates a level of ill will that is impossible to overcome. Oliver concurred.

Motion: To eliminate the future use of any collection agency of any kind. Motion by Durrenberger. Second by Morrical. Roll Call Vote: Roth - yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes, Morrical – yes. Motion carried.

 

Health Insurance Update

Rates increased by 27%. Dolin investigated alternatives. One employee has dropped insurance and gone on a spouse’s plan and the library could not stay with its current plan. We are still waiting for final rates. AFLAC presented alternatives for supplemental insurance plans, which may help to offset some of the increase in premiums. Dolin recommends using Digital Benefits Advisors for the three employees who have health insurance and pursue alternatives for supplemental insurance for any other eligible employees. The library currently pays $2,000 per month for health insurance for four employees.

 Motion: To authorize Dolin in consultation with the staff to procure health insurance at a cost not to exceed $2000 per month. Motion by Durrenberger. Second by Oliver. Roll Call Vote: Roth - yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Morrical – yes. Motion carried.

 

Bank Accounts

Roth, Durrenberger, Herkes, and Dolin signed and submitted forms to change the names on the Illinois Funds accounts. The Board needs to decide which local accounts to close. Herkes and Dolin need online access to the Castle Bank statements. Bergman and Morrical have access now and need to transfer those rights.

Motion: To maintain two Illinois Funds Accounts, close the Castle Bank Accounts, and close one of the Old Second accounts to maintain three accounts. Motion by Oliver. Second by Herkes. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

Trustee Julie Wilson Vacancy

The library did not receive any additional applications. Pat Graceffa is the only applicant for the vacant trustee position.

Motion: To appoint Pat Graceffa, the only applicant, to fill the open Julie Wilson trustee position. Motion by Durrenberger. Second by Oliver.

RECESS at 7:29pm. Call to order at 7:38pm.

Roll Call Vote: Roth - no, Bergman – no, Durrenberger - yes, Herkes - yes, Oliver – yes. Morrical – no, Motion does not carry.

 

Motion: To take no additional applications for trustee. Motion by Oliver. Second by Durrenberger. Roll Call Vote: Roth - no, Bergman – no, Durrenberger - yes, Herkes - yes, Oliver – yes, Morrical - no. Motion does not carry.

 

Motion: To put off filling the open trustee position until after the 2013 Election. Motion by Oliver. Second by Herkes. Roll call vote: Roth – yes, Bergman – yes, Durrenberger – yes, Herkes – yes, Oliver – yes, Morrical – no. Motion carries.

 

NEW BUSINESS

Staff Recognition

See above.

 

Bond Refunding

A representative from Baird approached the library and presented an opportunity to refund the Building Bonds. Herkes and Dolin spoke with the auditor and several others in the field to verify that the library could realize a substantial savings over the life of the debt by refunding the bonds before they are callable in January 2015. There are risks involved and there is no certainty of any savings. There are fees for financial advising and issuing the bonds and the carrying cost for the debt could be substantial depending on what happens with interest rates. The risk associated with negative arbitrage declines as the callable date nears. The advantage of refunding the bonds declines if interest rates go up. The library’s bonds are attractive and many other firms provide comparable services for varying fees. Interest rates are very low now and could go up and the potential for savings would decrease. The Board would like to see additional proposals before making any decisions. Dolin will continue to investigate.

 

Website improvements

Dolin is meeting with Ken Wiesner about his work with Wordpress to revamp the library’s website. Another firm gave a rough estimate of $4500 to $5000 to build a library website. Herkes requested that any agreement to develop the website be in writing.

 

Trustee Candidate

Durrenberger outlined the Board Trustee terms and candidates for the 2013 election:

            Six-year terms: (vote for two)

                        Edward A. DeBartolo

                        Robert S. Bergman

                        (Pat Graceffa – write-in)

            Four-year term: (vote for one)

                        Anthony R. Oliver

            Two-year term: (vote for one)

                        Louise M. Coffman

 

Staff / Trustee Training

The budget for staff training is $6,000. Dolin would like to have trustees and staff attend training together if possible. The Reaching Forward and the ALA Annual Conferences are two opportunities that are coming up in the next few months. Oliver asked if trustees could attend ILA Trustee training and other conferences and have it covered by the Library. The budget does not allow for out of state conferences for staff or trustees, but it may be possible to defray the costs of local training sessions. As programs become available, Dolin will put them in the Board Packets.

 

Executive Session

None.

 

Agenda Items for February 28, 2013 Board Meeting

Items for the February 28 meeting. Circulation Policy, Bank Accounts update. Submit to Bill Durrenberger or Carol Dolin at least a week before the meeting.

 

ADJOURNMENT

Motion: To adjourn the Board Meeting at 8:23 p.m. Motion by Durrenberger. Second by Herkes. Voice Vote: all in favor. Motion carried.

.

Attachments:
Download this file (Minutes_1-24-13_FINAL.pdf)January 24, 2013 Board Meeting Minutes[ ]Director308 Kb
 
February 28, 2013 Board Meeting Agenda PDF Print E-mail
Library Board

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, February 28, 2013

6:00 p.m.

125 S. Municipal Drive, Sugar Grove, IL

 

1.         Call to order/Roll call and introduction of Trustees

2.         Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the library’s public records.*

3.         Approval of the Minutes of January 24, 2013 Board Meeting.

4.         Correspondence

5.         Review of Financial Reports

6.         Approval of the January 2013 Check Register – Action

7.         Library Report

8.         Board Representative Reports

9.         OLD BUSINESS

a.      Hours of Operation - Update

b.      Technology Plan 2012-2016 - Action

c.       Book Nook Café – Action

d.      Policy Review – Circulation Policy Action

e.      Health Insurance - Update

f.        Bank Accounts – Update

g.      Bond Refunding Opportunity – Update

h.      Website improvements – Update

i.        Staff / Trustee Training

10.       NEW BUSINESS

a.      Intergovernmental Agreement – Action

b.      NIMEC bid - Action

c.       Executive session, if applicable

d.      Agenda Items for March 28, 2013 Board of Trustees meeting

11.       ADJOURNMENT

 

*SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner.  The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

      –     Speak only when recognized by the President of the Board or person conducting the meeting.

      –     Rise and state their name

      –     Limit their public comment time to three (3) minutes

      –     Make public comment that relates to library business only.

      Adopted 3/10/2011

Attachments:
Download this file (2013-02-28 brd mt agenda.pdf)February 28, 2013 Board Meeting Agenda[ ]Administrator292 Kb
 
December 13, 2012 Board Meeting Minutes Print
Library Board

Sugar Grove Public Library Board of Trustees

Minutes of December 13, 2012 Board Meeting

 

President Joan Roth called the hearing to order at 6:00 p.m.

 

INTRODUCTION OF TRUSTEES AND OTHERS PRESENT

Present: Anthony Oliver, Trustee; Dan Herkes, Treasurer; Bill Durrenberger, Secretary; Robert Bergman, Trustee; Art Morrical, Vice President; Joan Roth, President; and Carol Dolin, Library Director.

 

Absent: None.

 

PUBLIC COMMENTS

None.

 

APPROVAL OF THE MINUTES OF OCTOBER 25, 2012 PUBLIC HEARING, OCTOBER 25, 2012 REGULAR BOARD MEETING, NOVEMBER 8, 2012 EXECUTIVE SESSION, AND NOVEMBER 8, 2012 REGULAR BOARD MEETING.

 Motion: To approve the minutes of the October 25, 2012 Public Hearing. Motion by Bill Durrenberger. 2nd by Art Morrical. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

Motion: To approve the minutes of the October 25, 2012 Regular Board Meeting. Motion by Art Morrical. Second by Anthony Oliver. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

Motion: To approve the minutes of the November 8, 2012 Regular Board Meeting as amended. Motion by Art Morrical. Second by Dan Herkes. Correction to typo on page 4 under New Business. Amended motion – to approve the minutes as corrected. Motion by Art Morrical, 2nd by Robert Bergman. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

Motion: To approve the minutes of the November 8, 2012 Executive Session. Motion by Bill Durrenberger. Second by Dan Herkes. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – abstain, Durrenberger - yes, Herkes - yes, Oliver – abstain. Motion carried.

 

CORRESPONDENCE

The correspondence was included in the Board packet. Dolin discussed the e-mail message from the library’s attorney, Roger Ritzman regarding the change in filing deadline from December 24 to December 26, 2012. This change allows the library to be closed as usual on Monday, December 24 as usual. Dolin will post the hours on the website and in the library. The Association of Library Trustees, Advocates, Friends, and Foundations, a division of ALA, is changing its name from ALTAFF to United for Libraries. The Library Friends paid for the membership in the past. It would cost the library $50-$80 per year to pay for the trustee memberships. Dolin feels trustees would benefit by belonging to this group. The ALA Annual Conference is in Chicago this year and it may be a good opportunity to attend some trustee training seminars. Several of the Trustees agree.

Motion: To pursue an organizational membership for the library in United for Libraries. Motion by Anthony Oliver. Second by Art Morrical. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

REVIEW OF FINANCIAL REPORTS

Treasurer, Dan Herkes went through the financial reports for the Board. Expenditures are running ahead of budget for supplies due to materials processing supplies used both in house and by the vendors who send materials covered, labeled, and ready for the shelf. Oliver asked about revenue for the café. The only revenue in that line is the July revenue from before the café closed. Perry Clark said he would send a check for the first quarter, but has not done so as of yet. Payments were made out of the Bond and Interest account and Special Reserve. The Special Reserve checks are not in the check list for this month. Dolin will run the printed check report for the Special Reserve account for the December Board Meeting.

 

APPROVAL OF NOVEMBER 2012 CHECK REGISTER

ServiceMaster did windows and floors and their regular service for the month. Greiters was paid the balance of what they were due for the Server room cooling system project. Greiters also was paid for their annual maintenance contract. It was paid under the building maintenance line rather than the equipment maintenance line where it was budgeted. Dolin will request a journal entry to correct the entry, which will bring both lines into budget

Motion: To approve the November 2012 check register. Motion by Oliver. Second by Bergman. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

LIBRARY REPORT

Dolin provided a written report to the Board and asked if there were any questions about the report. Morrical asked about the website issues. Dolin said the structure of the website is cumbersome and not conducive to easily finding and maintaining the content of the website. The staff would really like to get a different structure for the website. The current website is really hard to work with, and does not allow for easy updates to the content. Morrical asked if we have the skill on staff to create or maintain the website. Dolin believes the staff has the skills needed to create content and possibly even to build the website, but lack the time needed because they have competing responsibilities. Morrical said the library bid the project to redesign the website out a couple of years back. An effective website must be visually appealing as well as easy to use. Morrical suggested a grant project possibility for StoryCorps. The Board would like Dolin to pursue this with the staff if possible. Donations have begun to come in for the “Decorate our Tree” fund raising project. The library has received $450. Holiday in the Grove was a great success. The library was busy all day until about 5:00 on Saturday, December 8, 2012 which may be good news for the expanded hours in the New Year. The Back Porch is very warm because there is a valve that is defective. The quote to repair the valve is $712. We’ve had sixteen applicants for the clerk positions. Interviews will begin next week.

 

 

BOARD REPRESENTATIVE REPORTS

Technology report by Art Morrical

The 2009-2012 Technology Plan offered mostly an inventory with some goals. The Plan has some good goals, but is too comprehensive for the library to complete. It does not include a video camera, tripod, and green screen, which Morrical believes is needed. Morrical would like to sit down with Dolin to decide where the plan can be adjusted. The plan calls for replacement of all of the hardware every three to four years, which is not possible. It also calls for regular software updates, which should be done.  The plan can provide for a structure to the budget to try to prioritize what we want to get done and create a big dollar wish list to try to get donors to help with or to go out for grants.

 

OLD BUSINESS

Hours of Operation Survey

The Survey Monkey report is back and included in the packet along with the staff recommendations and summary. There were 213 responses to the survey, which was not as many as we hoped for, but was not too bad. Almost 72% of respondents chose Option 2 for their first or second choice, which is Monday through Thursday from 10am to 8pm, closed Friday, Saturday from 10-4 and Sunday 2-6. Almost 55% of people chose Option 3 as their first or second choice, but most commented that they did not want inconsistent hours, which Option 3 had varying opening times and later closing times. Many people said we need more weekend hours. Only about 75 people wrote in comments, but of those about 25 people want very early hours (7am) on Monday or Saturday. Staff recommends going with the most popular option, which is Option 2 with one or more options of extended hours for Monday morning holds pick-up the drive up window and possibly late hours on Thursday evenings.

Motion: To adopt Hours of Operation Option 2 with Monday morning pick-up window service starting at 7:00am to 10:00am. Motion by Morrical. Second by Oliver. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

Server update

The server project is coming along. Server 01 has been virtualized, the main file server, Server 04 is ready to be migrated and we hope to be finished with that by mid-December. The Exchange Server 02 will be migrated after December 26 to be completed by the first week in January.

 

Audit update

The audit is done, and the final reports have been sent to Kane County and the State Comptroller. The bound reports are available for anybody who wants them. Dolin will send pdfs out to the Trustees.

 

Holiday in the Grove update

This was covered in the Director’s report. Former Trustee Wilson said many of the positive comments she received were about the library. It was deemed a success.

 

Technology Planning update

The next step is for Morrical to get together with Dolin to hammer out the next steps. There are 18 pages of too much to do and the plan needs to be made more concise. Morrical will set time aside to meet with Dolin for the next steps.

 

Book Nook Café update

Perry Clark met with Dolin after the November 2012 Board Meeting, but Dolin has not heard anything lately. She will notify Clark of the hours change and get an update on his status.

 

Book Store proposal

Dolin received no response to queries. Oliver hopes the Friends will return to take over the Book Store.

 

Policy Review

Holidays are paid according to when people are scheduled, which can be inequitable to some staff and overly generous to others. Dolin proposes that holidays be paid to all staff based on 1/5 of their budgeted hours.

Motion: To adopt proposed change to the Holiday Pay section of the Personnel Policy. Motion by Oliver. Second by Herkes. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

NEW BUSINESS

Trustee Julie Wilson Vacancy

Discussion: Durrenberger said there have been three vacancies since he came on the Board in November 2010 and there are not candidates more qualified to serve on the Board than Pat Graceffa and she will be running for the Board in April. He recommends appointing her this evening. Herkes said Graceffa is the only applicant to the position and it has been in the newspaper, on the website, and if anybody was interested they would have heard it at the meeting.

Motion: To appoint Pat Graceffa to the vacant 2-year Trustee position. Motion by Durrenberger. 2nd by Herkes. Roll call Vote: Roth – no, Morrical – no, Bergman – no, Durrenberger – yes, Herkes – yes, Oliver – yes. Motion failed.

 

No appointment will be made this evening. Applications will be accepted until the January 24, 2013 Board Meeting.

Motion: To resolve to accept the resignation of Julie Wilson from the Sugar Grove Public Library Board of Trustees and declare a vacancy on the Library Board of Trustees. Motion by Durrenberger. 2nd by Herkes. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

Health Insurance Renewal Rate

Dolin reported that the renewal rates for the current insurance plans are increasing by approximately $200 per month. The library currently has four people on the insurance. She has requested quotes from other carriers. It may be possible to find similar coverage at a lower cost. Dolin will bring more information to assist with the decision that must be made at the January meeting.

 

Bank Accounts

The auditors recommended that the library reduce the number of bank accounts and hold library funds in an account that is FDIC insured, collateralized, or secured by government backed securities.

Motion: To consolidate our bank accounts with the Illinois Funds with the view of collateralizing the funds and maintain one local checking account. Motion by Herkes. 2nd by Durrenberger. Roll Call Vote: Roth - yes, Morrical – yes, Bergman – yes, Durrenberger - yes, Herkes - yes, Oliver – yes. Motion carried.

 

Executive Session

None.

 

Agenda Items for January 24, 2013 Board Meeting

Submit to Bill Durrenberger or Carol Dolin at least a week before the meeting.

 

 

ADJOURNMENT

Motion: To adjourn the Board Meeting at 7:49 p.m. Motion by Durrenberger. 2nd by Herkes. Voice Vote: all in favor. Motion carried.

.

Attachments:
Download this file (Minutes 12-13-12FINAL.pdf)December 13, 2012 Board Meeting Minutes[ ]Director168 Kb
 
January 24, 2013 Board Meeting Agenda Print
Library Board

 

1.         Call to order/Roll call and introduction of Trustees

2.         Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the library’s public records.*

3.         Approval of the Minutes of December 13, 2012 Board Meeting.

4.         Correspondence

5.         Review of Financial Reports

6.         Approval of the December 2012 Check Register – Action

7.         Library Report

8.         Board Representative Reports

9.         OLD BUSINESS

a.      Hours of Operation - Update

b.      Technology Planning – Update

c.       Book Nook Café – Update

d.      Policy Review – Circulation Policy

e.      Health Insurance - Update

f.        Bank Accounts - Update

g.      Trustee Julie Wilson vacancy

10.       NEW BUSINESS

a.      Staff Recognition

b.      Bond Refunding Opportunity

c.       Website improvements

d.      Trustee Candidates

e.      Staff / Trustee Training

f.        Executive session, if applicable

g.      Agenda Items for February 28, 2013 Board of Trustees meeting

11.       ADJOURNMENT

 

*SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner.  The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

      –     Speak only when recognized by the President of the Board or person conducting the meeting.

      –     Rise and state their name

      –     Limit their public comment time to three(3) minutes

      –     Make public comment that relates to library business only.

      Adopted 3/10/2011

Attachments:
Download this file (Brd Mtg 01-24-13 Agenda.pdf)January 24, 2013 Board Meeting Agenda[ ]Director247 Kb
 
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