Online Resources

Downloadable Content

Research Central

Library Board
July 25. 2013 Board Meeting Agenda Print
Library Board

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove public Library District

Thursday, July 25, 2013

6:00 p.m.

125 Municipal Drive, Sugar Grove, Illinois

 

 

1.    Call to Order/Roll Call and Introduction of Trustees

2.    Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

3.    Pledge of Allegiance

4.    Adoption of the Agenda

5.    Approval of the Minutes of June 27, 2013 Regular Board Meeting and July 16, 2013 Special Board Meeting

6.    Correspondence

7.    Review of Financial Reports

8.    Approval of the May 2013 and June 2013 Check Registers – Action

9.    Library Report

10.  Board Representative Reports

11.  OLD BUSINESS

a.    Review Environmental Scan – discussion

b.    Open Meetings Act Trustee Training - update

c.    50th Anniversary Celebration – report

 

12.  NEW BUSINESS

a.    Resolution to revise Insurance on 2012-2013 B&A Ordinance

b.    Revise Purchasing Policy – action

c.    Revise Bylaws – action

d.    Appoint Board Representatives – action

e.    Tentative FY 2013-2014 B&A Ordinance – action

f.      Executive Session, if applicable

g.    Agenda items for August 22, 2013 Board of Trustees Meeting

·   B&A Ordinance, Outstanding Liabilities and Bonds, Certified Estimate of Revenues, Sworn Statement of all Receipts and Expenditures, Secretary’s audit,

13.  Adjournment

 

*SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

·          Speak only when recognized by the President of the Board or person conducting the meeting.

·          Rise and state their name

·          Limit their public comment time to three (3) minutes

·          Make public comment that related to Library business only.

        Adopted 3/10/2011

Attachments:
Download this file (20130725 brd mtg.pdf)July 25, 2013 Board Meeting Agenda[ ]Director340 Kb
 
July 16, 2013 Special Board Meeting Print
Library Board

Agenda

Special Meeting of the Board of Trustees

Sugar Grove public Library District

Tuesday, July 16, 2013

6:00 p.m.

125 Municipal Drive, Sugar Grove, Illinois

 

 

  1. Call to Order/Roll Call and Introduction of Trustees
  2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*
  3. Adoption of the Agenda
  4. NEW BUSINESS
    1. Review Library Mission
    2. Review Library Draft Long Range Plan
    3. Environmental Scan with SWOT Analysis
    4. Recommendation for FY 2013-14 Goals
  5. Adjournment

*SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

Attachments:
Download this file (Agenda071613.pdf)Agenda071613.pdf[ ]Wayne50 Kb
 
May 23, 2013 Board Meeting Minutes Print
Library Board

 

President Pro Tem Dan Herkes called the meeting to order at 6:07 p.m.

 

INTRODUCTION OF TRUSTEES AND OTHERS PRESENT

Present: Anthony Oliver, Trustee; Ed DeBartolo, Trustee elect; Bill Durrenberger, Secretary; Carol Dolin, Director; Robert Bergman, Trustee; Dan Herkes, Treasurer; Louise Coffman, Trustee elect.

 

Absent: Art Morrical.

 

SWEARING IN OF NEW BOARD MEMBERS

Notary Merrill Poloian swore in Board Secretary Bill Durrenberger. Durrenberger then swore in Louise Coffman, Ed DeBartolo, Anthony Oliver, Robert Bergman, and Daniel Herkes.

 

Art Morrical will be sworn in at a later date.

 

ELECTION OF OFFICERS

President: Bill Durrenberger nominated Dan Herkes for President. Anthony Oliver seconded the nomination. Roll Call Vote: Coffman – yes, Herkes – abstain, Bergman – yes, Durrenberger – yes, DeBartolo – yes, Oliver – yes. Election carried.

 

Vice President: Bill Durrenberger nominated Anthony Oliver for Vice President. Ed DeBartolo seconded. Roll Call Vote: Coffman – yes, Herkes – yes, Bergman – yes, Durrenberger – yes, DeBartolo – yes, Oliver – yes. Election carried.

 

Secretary: Bill Durrenberger nominated Ed DeBartolo. Anthony Oliver seconded. Roll Call Vote: Coffman – yes, Herkes – yes, Bergman – yes, Durrenberger – yes, DeBartolo – yes, Oliver – yes. Election carried.

 

Treasurer: Dan Herkes nominated Louise Coffman for Treasurer. Bill Durrenberger seconded. Roll Call Vote: Coffman – abstain, Herkes – yes, Bergman – yes, Durrenberger – yes, DeBartolo – yes, Oliver – yes. Election carried.

 

PUBLIC COMMENTS

John Guddendorf congratulated the new trustees on their election.

 

APPROVAL OF THE MINUTES OF APRIL 25, 2013 REGULAR BOARD MEETING AND APRIL 25, 2013 EXECUTIVE BOARD MINUTES.

Motion: To approve the minutes of the April 25, 2013 Regular Board Meeting. Motion by Anthony Oliver. Second by Dan Herkes. Roll Call Vote: Coffman – yes, Herkes – yes, Bergman – abstain, Durrenberger – yes, DeBartolo – yes, Oliver – yes. Motion carried.

 

Motion: To approve the minutes of the April 25, 2013 Executive Board Meeting. Motion by Bill Durrenberger. Second by Anthony Oliver. Roll Call Vote: Coffman – abstain, Herkes – yes, Bergman – yes, Durrenberger – yes, DeBartolo – yes, Oliver – yes. Motion carried.

 

CORRESPONDENCE

Dolin reported that the Library won a $5,000 Back to Books Grant for non-fiction materials in children’s and teens’ collections. The funds may or may not arrive before the end of the fiscal year. Any Board members who have not filed an Economic Interest Statement must do so within 90 days.

 

REVIEW OF FINANCIAL REPORTS

Treasurer, Dan Herkes reviewed the financial reports including the Balance Sheet; Statement of Revenues, Expenditures, and Changes in Fund; Schedule of Revenue and Expenditures Budget vs. Actual; April 2013 Check Register; and Trial Balance for April 2013. At 83.3% of the way through the fiscal year, total revenues are at 100.72% and total expenditures are 84.44% spent. Automation continues to run ahead of budget due to the Baum Sign repairs. This is offset by miscellaneous revenues due to the insurance payment that covered the bulk of the repairs. March had three payrolls so payroll continues to be slightly ahead of budget. Materials have been ordered and will be paid with of the approved Reserve Funds.

 

APPROVAL OF APRIL 2013 CHECK REGISTER

Motion: To approve the April 2013 check register. Motion by Durrenberger. Second by Oliver. Roll Call Vote: Coffman – yes, Herkes – yes, Bergman – yes, Durrenberger – yes, DeBartolo – yes, Oliver – yes. Motion carried.

 

LIBRARY REPORT

The Board Packet included written reports with statistics from Dolin, Assistant Director Merrill Poloian, and Kids Library Manager Sarah Barbel. Circulation is up 39% over the previous April. We’ve seen a dramatic increase in reference questions answered, and program attendance of 200 people, chiefly due to children’s programming. Library staff visited all classes at John Shields and McDole schools and the Chesterbrook Academy to promote Dig Into Reading!, the summer reading program, which begin on June 8. Barbel and Teen Librarian Christina Keasler Reached out to District 129 and Kaneland Harter Middle School, but this was not an optimal time to present there. Required and suggested summer reading lists will be on the library website and in the departments to assist students. Website improvements continue. JavaPlus took possession of the Café on May 1. Dig Into Reading! the Summer Reading Program for children, teens, and adults begins on June 8. Plans continue for the 50th Anniversary celebration on July 21. The Library will sponsor golf cart shuttles between the Corn Boil and remote parking, including the Library. The light bulbs need replacing throughout the building. Herkes and Dolin will investigate and report next month.

 

BOARD REPRESENTATIVE REPORTS

Oliver reported on the status of the counter. Cutting the counter top will generate stone dust. The contractor will mask the area.

 

 

 

OLD BUSINESS

JavaPlus Presentation -Mike Morkert reported on progress toward opening the café. The space is ready to go, employees have been hired, and the soft opening has been successful so far. He received 75 responses to a survey of the community. Pepsi will provide a beverage machine, which is more energy efficient than the Grab n Go. June 4 will be the official opening date. The search continues for an appropriate cappuccino machine.

 

Trustee Training Opportunities

Oliver will attend a training session at the ALA Annual Conference. Coffman indicated interest in trustee training at ALA and through Dominican. Dolin will register them with the library credit card. All Trustees must complete Open Meetings Act training. The Environmental Scan Discussion must be completed before the August Meeting.

 

NEW BUSINESS

Operating Budget 2013-14 Discussion

Dolin presented a proposed Draft Internal Operating Budget for FY 2013-14.

 

50th Anniversary Celebration

AC Rock will perform at the Library on Sunday, July 21. We are still working on a program with the historical society and food for the event.

 

Corn Boil

Dolin, Poloian, and Judy Flaherty will represent the staff and Herkes, DeBartolo, Oliver, and Coffman, Chair of the Parking and Shuttle Committee, will represent the Board. Staff and Trustees will drive the golf carts and oversee parking for the Corn Boil. The golf carts will have Library signs on them.

 

Other Events – Trustees Out and About

There was discussion of the Holiday in the Grove’s Craft Show and the Big Rock Halloween event.

 

Executive Session

None.

 

Agenda Items for June 27, 2013 Board Meeting

Environmental Scan, Shut-in/Homebound Service.

 

ADJOURNMENT

Motion: To adjourn the Board Meeting at 7:49 p.m. Motion by Durrenberger. Second by Coffman. Voice Vote: All – yes. Motion carried.

 

Attachments:
Download this file (Minutes 5-23-13FINAL.pdf)May 23, 2013 Board Meeting Minutes[ ]Director46 Kb
 
June 27, 2013 Board Meeting Agenda Print
Library Board
Attachments:
Download this file (2013-06-27BrdMtg.pdf)June 27, 2013 Board Meeting Agenda[ ]Director379 Kb
 
« StartPrev11121314151617181920NextEnd »

Page 11 of 46

Contact Us


Joomla!.