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October 29, 2015 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on October 29, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, October 29, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· September 24, Minutes - Regular Board Meeting

· October 5, 2015 – Special meeting

4. Correspondence

5. Review of Financial Reports

6. Approval of the September 2015 Check Register – Action Required

A review and approval of expenditures for the check register of September, 2015; amount $11,960.00

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning



9. Friends Report

10.Old Business

11.New business

a. Levy Ordinance 2015-10-29 – Action Required

The Board will adopt the annual Levy Ordinance to secure funding necessary for the operations of the district.

b. Policy 100: Library Card Policy – Action Required

The Board will discuss and adopt amendments to the Library Card policy.

c. Adoption of Ordinance 2015-10-29.2 LIMRICC Intergovernmental Agreement– Action Required

The Board will vote on substantial amendments to the Intergovernmental Agreement with LIMRICC.

d. Adoption of Resolution providing for the execution of an intergovernmental agreement with LIMRICC – Action Required

e. Approval of the Pro-Pay contract – Action Required

The Library can no longer use E-Pay as the e-commerce vendor on our website as it is no longer compatible with MAGIC. The Library will change to ProPay as an outside vendor for all online commerce.

f. Appoint Shannon Halikias as FOIA Officer – Action Required

The Board will vote to appoint Shannon Halikias as a FOIA officer. –Action Required

g. Review and approval of Annual Audit for FY 2014-15 – Action Required

This will be a discussion and review of the annual audit prepared by Weber and Associations in accordance with GASB standards.

12. Items for November Agenda

13. Closed session for the purpose of the annual review of the Director by the Board of Trustees.

Closed Session Citation: (5 ILCS 120/2)

 

(1) The appointment, employment, compensation,

Discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

 

14. Annual salary and work agreement set by the Board of Trustees for the Library Director – Action Required

15. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (10-29-15 Agenda - Final.pdf)10-29-15 Agenda - Final.pdf[ ]Wayne252 Kb
 
October 6, 2015 Special Board Meeting Agenda

 

Public/Legal Notice

A Special Board meeting of the Sugar Grove Public Library Board of Trustees will be held on Tuesday October 6, 2015 at 6:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Special Meeting of the Board of Trustees

Sugar Grove Public Library District

Tuesday, October 6, 2015 6:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. New business

a) The Board will authorize Banking Ordinance 2015-10-6. – Action Required

The Library currently uses Illinois Funds facilitated by U.S. Bank for general checking. U.S. Bank is ceasing check writing for all users of Illinois Funds. As such, the Library will move checking and savings to a local institution. The bank selection is recommended by Treasurer/Finance Representative.

b) The Board will designate signers to the account – Action Required

The President and Treasurer of the Board will be designated as signers to the accounts.

c) The Library Director will be designated as an official administrator of the account. – Action Required

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (10-6-15 - Special.pdf)10-6-15 - Special.pdf[ ]Wayne235 Kb
 
August 27, 2015 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
August 27, 2015
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (August 27 Minutes.pdf)August 27 Minutes.pdf[ ]Wayne234 Kb
 
September 24, 2015 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on September 24, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, September 24, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· August 27 Minutes - Regular Board Meeting

· August 27 Minutes – Closed Session

4. Correspondence

5. Review of Financial Reports

6. Approval of the August 2015 Check Register – Action Required

A review and approval of expenditures for the check register for August, 2015 in the amount of $35,726.00

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning



9. Friends Report

10.Old Business

a. Meeting Room Policy Revision – Discussion and Update

11.New business

a. Steve Wellington of Modern Woodman will give a brief presentation of potential employee funded retirement plan. – Discussion

b. Holiday Closings – Discussion

A review of holiday closing dates for the coming winter season. As some holiday fall on a Friday when the Library is already closed, the “holiday” closing will be moved to Saturday.

c. Resolution of Estimate of Funds needed 2015-9-24 – Action Required

This resolution determines an estimate of funds needed prior to the filing of a Levy Ordinance.

d. Adoption of Levy Draft – Action Required

This will adopt the draft of the levy necessary to secure the funds for the operations of the Library.

12.Items for October Agenda

13. Closed Session: (5 ILCS 120/2)

 

(11) Litigation, when an action against, affecting or

on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

 

14.Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (9-24-15 Agenda - Final.pdf)9-24-15 Agenda - Final.pdf[ ]Wayne328 Kb
 
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