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Agenda for September 22, 2011, Budget Public Hearing Print
Library Board

AGENDA FOR PUBLIC HEARING

 

TENTATIVE BUDGET AND APPROPRIATION ORDINANCE

 

BOARD OF LIBRARY TRUSTEES OF THE

SUGAR GROVE PUBLIC LIBRARY DISTRICT

SG FIRE DISTRICT BUILDING

25 MUNICIPAL DRIVE

THURSDAY, SEPTEMBER 22, 2011

7:00 P.M.

 

 

 

1.      Call to Order/Roll Call

 

2.      Purpose of Public Hearing – Statutory Requirements

 

3.      Public Comments

4.      Board Comments

5.      Adjourn Public Hearing

 
Minutes of August 25, 2011, Regular Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF AUGUST 25, 2011, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large meeting room at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; and Bob Bergman. Interim Library Director: Marilyn Boria. Board attorney: Roger Ritzman.

 

Public Comments:

Erin Erickson – Has some questions concerning the hiring of the new FOIA officer Linda J. Gleysteen as listed on the attached document. Board President Joan Roth explains that she did no advertising, had only one candidate due to what she considered an emergency situation, did this under the authority that the board had previously given her to hire an interim director, notified some of the board members but not all, and was aware of the history of the new FOIA officer. Attorney Roger Ritzman stated that he did not feel that the new FOIA officer’s criminal issue would adversely affect her work as FOIA officer. There was further discussion of this issue of the hiring of the new FOIA officer. President Roth stated that the funds to pay the new FOIA officer would come from the general budget. There was further discussion of the new FOIA officer’s criminal background. President Roth then refused to answer further questions after consulting with attorney Ritzman.

Mari Johnson – For Louise Coffman: Reads Louise’s statement –see attached. For herself: Reads a statement – see attached.

Shari Baum – Reads a statement – see attached.

Ronald Leisher – Discusses books remaining from the disbanding of the Library Friends group and what to do with those books as well as many empty boxes. The Friends will give those to the new friends group if that group wants them or will dispose of them otherwise. Gives a deadline of August 29, 2011, for a decision and September 5, 2011, for the removal of the items. Calls for the resignation of the four trustees who voted to fire the former director Beverly Holmes Hughes.

Jerry Murphy – Reads a statement – see attached.

Pat Graceffa – Reads a statement – see attached.

Douglas Hartman – Reads a statement – see attached.

Donna Sawicki – Sugar Grove resident with children who has used the library often and is very pleased with the library and its staff. Happy with direction library had been going in and feels the new direction is not good for the library or children in the community. Praises Pat Graceffa. Wishes Beverly Holmes Hughes had never been fired.

Anthony Oliver - Reads a statement – see attached. Praises new interim director Marilyn Boria.

Ken Wiesner – Presents print out of the details of the criminal charge against new FOIA officer Linda J. Gleysteen – see attached.

Cheryl Pummel – Asks about the library’s new direction. Praises Pat Graceffa as an excellent choice to fill the open trustee position on the board. Criticizes Art Morrical for not wanting Pat Graceffa on the board.

Jim Quinlivan – Criticizes the board for its inability to express the new direction in which it says the library is going. Asks for the resignation of the four trustees who voted to fire the former director Beverly Holmes Hughes.

Rose Zyko (spelling?) – Praises the Library Friends group and suggests they consider working with senior citizens.

 

President Joan Roth closes public comment.

 

Minutes from August 11, 2011, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the August 11, 2011, board of trustees regular meeting. Motion by Bill Durrenberger, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Minutes from August 17, 2011, Board of Trustees Special Meeting:

 

Motion: To approve the minutes of the August 17, 2011, board of trustees special meeting. Motion by Bill Durrenberger, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Minutes from August 11, 2011, Board of Trustees Executive (Closed) Session:

 

Motion: To approve the minutes of the August 11, 2011, board of trustees executive (closed) session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Approve current expenditures:

The board received a printout of the checkbook register from August 21 to August 25, 2011. Copy attached. Dan Herkes reported that he had paid the Chicago Tribune bill on his own authority.

 

Motion: To approve the current expenditures. Motion by Bill Durrenberger, 2nd by Julie Wilson.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson - Yes. Motion carried.

 

Approve hiring of FOIA officer:

Bill Durrenberger asked for discussion and explained the criminal history of the new FOIA officer Linda J. Gleysteen. He stated that he felt that her history had been intentionally hidden from him by Joan Roth and Linda J. Gleysteen, and consequently he could not support her continued work at the library for that reason alone. New interim director Marilyn Boria explained her view of background checks of potential library workers but did not give her opinion with respect to Linda J. Gleysteen’s background. She also stated that she could handle the FOIA requests in some manner. Dan Hankes stated that he first heard about Linda J. Gleysteen’s criminal history at tonight’s meeting and felt that he should have been informed at an earlier time. Art Morrical questioned the library’s ability to properly handle FOIA requests without Linda J. Gleysteen’s continued assistance, but after some further discussion stated that he was satisfied that the FOIA requests could be properly handled without the continued work of Linda J. Gleysteen.

 

Motion: To terminate the relationship with the library of Linda J. Gleysteen. Motion by Bill Durrenberger, 2nd by Dan Herkes.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - No, Morrical - Yes, Roth – Present, Wilson - Yes. Motion carried four to one.

 

Tentative Budget and Appropriation Ordinance:

Attorney Roger Ritzman explains the publication, public hearing, and approval process. A copy of the proposed ordinance is presented. The public hearing is set for Thursday, September 22, 2011, at 7:00 pm, at the Sugar Grove Fire District Building, with a regular board meeting to immediately follow for purposes of approving the ordinance at that time.

 

President’s Report on Hiring of Interim Director:

Joan Roth introduces the library’s new interim director, Marilyn Boria. Her resume is presented. She will be paid $72.00 per hour as a W-2 employee. There is no search firm involved.

 

Old Business:

 

Audit:

Dan Herkes reported his concern about the Chadwick accounting firm not providing certain information necessary for the audit. He and Marilyn Boria are following up on this issue. Work continues.

 

Budget Process for 2011-2012:

Dan Herkes commented that there is no change on this matter, other than some recent expenses being incurred which were not anticipated and can’t be estimated at this time. He also mentioned that the budget would be discussed at the September 22, 2011, public hearing.

 

Long Range Plan:

Bill Durrenberger reported that he has now presented all of the trustees with the current draft of the Long Range Plan. The trustees should review this document, and it can be discussed at a future board meeting.

 

Amend By-Laws:

Julie Wilson reported that there is a need to amend Article II (dealing with the number of meetings a trustee can miss prior to action being taken) in order to conform that Article to the previously discussed amendment of Article IV (reducing the number of monthly board meetings from two to one). There was some discussion concerning when these two amendments could be voted on. A motion was made but a member of the public pointed out that the desired motion was not on the agenda. It was then agreed to make both of these amendments at the September 8, 2011, board meeting.

 

New Business:

 

Hiring of New Director:

Joan Roth reviewed several search firms that had been referred to her by Anthony Oliver, none of which she felt were appropriate for various reasons. She then reported that Alice Calabrese would not be able to make a presentation to the board until October 6, 2011, and she suggested that the board hold a special meeting on that date for that purpose. There was then some discussion among the trustees and interim director Marilyn Boria concerning the search process for the new director. Interim director Marilyn Boria overviewed the search process for the board and the various options for searching, including use of a search firm or Marilyn Boria doing the search herself. It was agreed that Marilyn will draft a request for proposal from search firms and circulate that to the trustees. Roger Spayer, a member of the public present at the meeting, volunteered to assist the board, and he will work with interim director Marilyn Boria to see if his assistance would be advisable as well, beginning with providing her with an informal proposal.

 

Approval of a Press Release Concerning the Employment Termination of the Former Director:

 

Motion: To go into closed session in accordance with Section 2(c)(1) and 2(c)(11) of the Open Meetings Act to consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the Library District and to consider probable or imminent litigation against, affecting or on behalf of the Library District. Motion by Art Morrical, 2nd by Bob Bergman. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

[The six trustees, interim director Marilyn Boria, and attorney Roger Ritzman then left the large meeting room to go to the board room. The board went into closed session.]

 

[The six trustees, interim director Marilyn Boria, and attorney Roger Ritzman then returned to the large meeting room.]

 

Motion: To go back into open session. Motion by Julie Wilson, 2nd by Bob Bergman. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

There was a motion by Julie Wilson, seconded by Bob Bergman, to authorize Bill Durrenberger as board secretary to read the following statement, but no vote was taken on that motion. Bill Durrenberger then read the following statement as the board secretary:

 

LIBRARY TRUSTEES’ STATEMENT

CONCERNING TERMINATION OF LIBRARY DIRECTOR

 

            Last month Sugar Grove Public Library District trustees Roth, Morrical, Bergman, and Wilson voted to terminate the employment of Library Director Beverly Holmes Hughes. Following the termination, those trustees have struggled with balancing the community’s right to know the reasons for Beverly’s dismissal with Beverly’s rights of privacy. They apologize for their tardiness in explaining their reasons.

            Their reasons for the decision include their belief that:

            A.        Beverly did not provide financial information requested by them;

            B.        Beverly made expenditures of funds without seeking Board approval;

            C.        Beverly did not provide programming as suggested by those trustees.

            Over the last few years, there have been difficulties and increased tension between the four trustees and Beverly. The working relationship deteriorated to the point that the four trustees felt that change was necessary.

            Trustee Durrenberger and Trustee Herkes vehemently disagree with the majority’s reasons, did not vote for termination, and do not believe termination was in the best interest of the Library District.

            Prospectively, the Trustees are committed to hiring a new Library Director where the Library Director and the Trustees establish a clear understanding as to their respective roles in providing quality library services to the Sugar Grove community.

 

 

Motion: To adjourn. Motion by Art Morrical, 2nd by Bob Bergman.  Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned. These minutes are submitted by Bill Durrenberger, board Secretary.

 
Agenda for September 8, 2011, board meeting Print
Library Board

NOTICE IS HEREBY GIVEN that the Board of Trustees of the Sugar Grove Public Library will hold a meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Thursday, September 8, 2011, at the hour of 7:00 p.m.   The following is the agenda for this meeting.

 

Call to order/Roll call and introduction of trustees

Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.

Approval of minutes of the August 25, 2011, board meeting - Action

Approval of minutes of the August 25, 2011, executive session, if no changes are required; otherwise, discussion in executive session. - Action

Correspondence

Financial Report – Action

Interim Director’s Report

 

OLD BUSINESS

Audit Update

Trustee Vacancy – Action

Amend By-Laws in Two Places: (i) Article II, Section 2 – replace “eight (8)” with “four (4)” and (ii) Article IV, Section 1 – delete the following language in the first sentence: “the second Thursday and” - Action

 

NEW BUSINESS

Petty Cash Account – Discussion

Meeting Room Policy – Discussion

New Director Search – Action

Closed Session, if Applicable

 

Agenda Items for September 22, 2011, Regular Board of Trustees meeting:

            Approve budget & appropriations ordinance following September 22, 2011, public hearing

 

Agenda Items for October 6, 2011, Special Board of Trustees Meeting:

            Review of proposals from search firms

            Meeting Room Policy – Action

            Petty Cash Account – Action

 

Reminder of the 7:00 p.m., September 22, 2011, public hearing to be held at the Sugar Grove Fire District Building for the tentative budget and appropriations ordinance. The regular board meeting will immediately follow at the same location.

 

Adjourn

 
Minutes of August 17, 2011, Special Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF AUGUST 17, 2011, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large meeting room at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; and Bob Bergman. Board Attorney: Roger A. Ritzman.

 

Public Comments:

Rogene Kugler – Saddened by end of Library Friends group. Wants to start a new friends group and will take a leadership role. Recites her qualifications and invites interested persons to join her in this endeavor.

Kaelynn Wilson-Bennett – Identifies herself as the volunteer mentioned in a program she attempted to run at the library which never went forward. Reads a statement of her version of the events.

Shari Baum – Concerned about the expense of the current situation resulting from the firing of Beverly Holmes Hughes. Criticizes the four trustees who voted to fire Beverly Holmes Hughes and asks them to resign.

Anthony Oliver – Comments on all the bad publicity resulting from the firing of Beverly Holmes Hughes. Can’t understand why the four trustees who voted to fire Beverly Holmes Hughes want to remain on the board in light of this. Suggests that Beverly Holmes Hughes be hired as the interim director.

Jerry Murphy – Criticizes the board for its lack of knowledge of the Open Meetings Act as evidenced by the closed session at the August 11, 2011, board meeting. Gives the board a copy of that statute.

Jim Quinlivan – Reads a statement made in response to the statement by Trustee Bill Durrenberger which was published in the Aurora Beacon-News on Sunday, August 14, 2011, and calling on the four trustees who fired Beverly Holmes Hughes to resign.

Cindy Rogers – Concerned about all the negativity surrounding the library’s current situation, and the slim chances for passage of any future referendum, and the library’s future. Hopes this situation can be resolved in a timely manner without undue expense.

Pat Graceffa – Concerned about the approximately $165,000.00 remaining from the proceeds of the sale of the old library building – the library’s so-called “Snow Street Fund.” Wonders if the board plans to use this money to pay the expenses resulting from the firing of Beverly Holmes Hughes and asks if any document exists detailing how this money will be spent. Joan Roth responded that these funds will not be used to pay expenses from the firing, but only for emergency expenses for the building. Bob Bergman states that there is no document stating this. Joan Roth listed some repair issues at the new building – leaking tiles, back porch wall. Joan Roth stated that to the extent that the building warranties have expired, the Snow Street Fund will be used to make the repairs. Pat asked where the funds to pay the legal expenses of the firing of Beverly Holmes Hughes will come from, and Joan Roth stated that those expenses will be paid out of the library’s regular budget. Pat asked for an estimate of the amount. Board attorney Roger Ritzman estimated his firm’s invoice for the second quarter of 2011 (ending June 30, 2011) to be in the $2,000.00 to $4,000.00 range. Others in the public asked about the other expenses of the firing such as search firm fees. Joan Roth stated that the search firm will make a presentation at the board’s August 25, 2011, meeting and that the fees would not be above $10,000.00. Upon request of a member of the public, Joan Roth stated that she could only locate one search firm available to assist the library at this time. Some members of the public questioned whether bids should be put out for repairs and the search firm. Kevin Geary asked about a speaker system to make it easier for all the trustees to be heard, and Art Morrical explained that there is only one microphone for the system.

David Verdeyen – Says he feels Arlene Kaspik was unduly treated by some of the public at the August 11, 2011, board meeting and that the community owes her an apology. States that that meeting was unruly – not the board but the public – and chastises the public for its rude behavior toward the board and its disruption of board meetings. Calls on the board to provide more information concerning the firing of Beverly Holmes Hughes.

Ronald Leisher – Asks David Verdeyen if Joann Verdeyen is his wife. David confirms that she is. David says that Joann no longer wishes to fill the open trustee position.

Ellen Bonewitz – Likes the library. Compliments the staff. Expresses concern and sadness over the firing of Beverly Holmes Hughes. Wants to know the reason why the board fired her.

 

Board attorney Roger Ritzman explained that the board has to be very careful not to violate the privacy rights of the fired employee through any statement it might issue. He stated that he has advised the board to issue a statement concerning the firing but the board has to be very careful in what that statement will say.

 

Ronald Leisher (again) – Criticizes the board for not having a library representative at last night’s Sugar Grove Village meeting concerning the proposed Sugar Grove Tax Increment Financing (TIF) district. Suggests board resignations.

 

Julie Wilson stated that she could not attend due to a conflict. Joan Roth said that she would attend the next TIF meeting which will be held on September 6, 2011.

 

Erin Erickson – Concerned over the expenses being incurred due to the firing of Beverly Holmes Hughes, particularly in light of the board’s recent lowering of staff salaries and other refusals to spend money on routine library expenses. Criticizes the board’s recent actions – open meetings act violations, refusal to provide the public with certain information. Comments on the continuing negative publicity. Urges the public to stay involved in this situation.

Douglas Hartman – Criticizes the board, including its refusal to explain the firing of Beverly Holmes Hughes, its open meetings act violations, its failure to be at last night’s TIF meeting or last Saturday’s reading program or other library programs, and its squandering of funds due to the firing of Beverly Holmes Hughes. Calls for the resignations of the four trustees who voted to fire Beverly Holmes Hughes.

Veronica Price – Criticizes the board’s treatment of the public on certain occasions.

Kevin Geary – Criticizes the four trustees who voted to fire Beverly Holmes Hughes for a lack of involvement in the community. Julie Wilson described several matters with which she is involved, as did Art Morrical. Joan Roth stated that she is not a joiner; she is involved with a couple of library reading groups such as the library’s Mystery Readers group, however.

 

Bill Durrenberger offered an explanation for the criticisms of the board expressed by several members of the public at tonight’s meeting with respect to the board’s recent failures to be in attendance at various meetings and library activities and other perceived board errors. He stated that this results from the firing of Beverly Holmes Hughes who would guide the board with respect to these issues. In her absence, particularly in light of the summary manner in which she was fired, without any preparation for her absence, the board is missing her guiding hand.

 

President Joan Roth closes public comment.

 

Interim Director Replacement:

 

Motion: To authorize Joan Roth to hire a new interim director. Motion by Julie Wilson, 2nd by Bob Bergman. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Amend By-Laws Concerning Minimal Trustee Attendance Requirements:

The board agreed that it will be necessary to further amend the By-Laws in light of the decision to go to one board meeting a month. In particular, Article II, Section 2, will need to be amended to replace “eight (8)” with “four (4).” This will be placed on the agenda for the August 25, 2011, regular board meeting.

 

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Bob Bergman.  Voice Vote: All - Yes. Motion carried.

 

 

Meeting adjourned.

 

These minutes are submitted by Bill Durrenberger, board Secretary.

 
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