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Board Agenda Dec 8, 2011 Print
Library Board
NOTICE IS HEREBY GIVEN that the Board of Trustees of the Sugar Grove Public Library will hold a meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Thursday, December 8, 2011, at the hour of 7:00 p.m. The following is the agenda for this meeting.
Call to order/Roll call and introduction of trustees
Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.
Approval of the Minutes of November 10, 2011 regular session
Approval of the Minutes of the November 10, 2011 closed session
Approval of the Minutes of the December 1, 2011 Committee of the Whole meeting
Correspondence
Review of Financial Reports
Approval of Check Register - Action
Library Report
Board Committee Reports
OLD BUSINESS
Closed Session to Review Minutes of Closed Sessions held on the following 2011 dates: June 9 (2 sessions), July 14, July 28, August 11, August 25, October 6, October 13, October 27, and November 10.
Approval (if applicable) to release Closed Session Minutes - Action
Additional Unfinished Business
NEW BUSINESS
Approval to transfer unrestricted funds from the Special Reserve to the Operating Fund - Action
Approval of December Holiday Schedule - Action
Closed session to discuss personnel matters
Approval of Service Changes - Action
Agenda Items for January 26, 2011, Board of Trustees meeting
Adjourn
Attachments:
Download this file (Board Agenda Dec 8 2011.pdf)Board Agenda Dec 8 2011.pdf[ ]Director193 Kb
 
Agenda for Special Committee Meeting Print
Library Board

 NOTICE IS HEREBY GIVEN that the Board of Trustees of the Sugar Grove Public Library will hold a Special Committee of the Whole Meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Thursday, December 1, 2011, at 6:00 p.m. in Meeting Room B. The following is the agenda for this meeting.

 

Call to order/Roll call and introduction of trustees

 

Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.

 

Discussion with Consultant Alice Calabrese Berry of the search process and desired attributes for a new library director.

 

Adjournment

Attachments:
Download this file (1 December 2011.pdf)Agenda for Special Committe Meeting Dec 1, 2011[Agenda for Special Committe Meeting Dec 1, 2011]Administrator129 Kb
 
Notice of Special Committee of the Whole Meeting Print
Library Board

NOTICE OF SPECIAL COMMITTEE OF THE WHOLE MEETING

OF THE BOARD OF TRUSTEES

OF THE SUGAR GROVE PUBLIC LIBRARY DISTRICT

 

 

To:       The Trustees of the Board of the Sugar Grove Public Library District

            Marilyn Boria, Interim Director, Sugar Grove Public Library District

            Residents of the Sugar Grove Public Library District

 

Pursuant to authority given to me by law (75 ILCS 16/30-50) and in Section 2 of Article IV of the By-Laws of the Sugar Grove Public Library District, I hereby call a special committee of the whole meeting of the Board of Trustees of the Sugar Grove Public Library District which shall take place at 6:00 p.m., Thursday, December 1, 2011, in Meeting Room B, Sugar Grove Public Library, 125 S. Municipal Drive, Sugar Grove, Illinois, for purposes of discussing the search for a new director. A formal agenda will be prepared and posted as required by law.

 

                                                                        Bill Durrenberger,

                                                                        Secretary of the Board of Trustees

                                                                        Of the Sugar Grove Public Library District

 

 

 
Minutes of October 27, 2011, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF OCTOBER 27, 2011, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large meeting room at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Robert Bergman; and Anthony Oliver. Interim Library Director: Marilyn Boria.

 

Public Comments:

Pat Graceffa – Read a statement – see attached. Thanked the trustees that voted for mediation with former director Beverly Holmes Hughes. Stated that she understood that the library is not presently in a position to contribute towards the cost of the upcoming community sign to be located at Cross and Route 47, but urged the board to return to that issue in the future. Stated that if it becomes necessary to close the library for a period of time, the best time would be January/February when it is used the least.

Mari Johnson - Thanked the trustees that voted for mediation with former director Beverly Holmes Hughes. Encouraged the board to involve the community in the upcoming financial decisions.

Shari Baum – Encouraged all involved to go into the mediation with former director Beverly Holmes Hughes with open minds. Presented a copy of Doug Hartman’s recent letter to the Elburn Herald - see attached.

Ken Wiesner – Encouraged the mediation process and the library’s involvement with the upcoming community sign to be located at Cross and Route 47. Thanked the board for the Overdrive program.

 

Trustee Julie Wilson asked who the library should talk to about the community sign. Marilyn Boria stated that she would follow up on that issue.

 

Greg Koster – Explained his past request for trustee resignations. Expressed his hope that the current difficulties can be resolved and that the mediation between the board and former director Beverly Holmes Hughes will be successful.

 

 

President Joan Roth closed public comment.

 

Minutes of October 6, 2011, Board of Trustees Closed Session:

 

Motion: To approve the minutes of the October 6, 2011, board of trustees closed session. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Oliver – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

 

 

Minutes of October 6, 2011, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the October 6, 2011, board of trustees regular meeting. Motion by Bill Durrenberger, 2nd by Robert Bergman. Role Call Vote: Bergman – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Correspondence:

None

 

Approve Payment of Certain Expenses:

 

Motion: To approve the payment of certain expenses. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Marilyn Boria reviewed and explained the expenses being approved. There were several questions and comments by some of the trustees. Role Call Vote: Bergman – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Library Report:

Marilyn Boria handed the trustees a paper from the Village of Sugar Grove on the Connect and Communicate meeting and explained the purpose of that meeting which the trustees were encouraged to attend. She reviewed several upcoming library programs. She reported on the status of the repair of the library’s sign.

 

Anthony Oliver then reported on some of his recent activities as the building and grounds representative and presented two papers, one concerning the landscaping company and the other concerning the cleaning company. There was some discussion among the trustees of these two issues. He also briefly reported on his recent attendance at an Illinois Library Association conference.

 

OLD BUSINESS:

 

Audit:

Marilyn Boria gave the trustees a draft of the audit report, along with a paper comparing last year’s expenses with the prior year’s expenses. There was some discussion of these items among several of the trustees and Marilyn Boria.

 

Approval of Mediator:

 

Motion: To not enter into mediation with former director Beverly Holmes Hughes. Motion by Art Morrical, 2nd by Joan Roth. Bill Durrenberger stated that the motion was out of order since the agenda stated only that “Approval of Mediator” is under consideration – not whether to mediate. Marilyn Boria stated that per a request to her by Art Morrical, she had discussed that point with the board’s attorney, Roger Ritzman, earlier on this date who had advised her that Art Morrical’s motion would not be out of order since the agenda item could be interpreted broadly enough to cover Art’s motion. There was some discussion among the trustees of this attempt to reverse the board’s previous decision to mediate. Julie Wilson expressed her desire to go into closed session to discuss the issues surrounding former director Beverly Holmes Hughes. Art Morrical withdrew his motion and Joan Roth withdrew her second.

 

 

Motion: To go into closed session in accordance with Section 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the Sugar Grove Public Library District or legal counsel for the Sugar Grove Public Library District, including hearing testimony on a complaint lodged against an employee of the Sugar Grove Public Library District or against legal counsel for the Sugar Grove Public Library District to determine its validity. Motion by Bill Durrenberger, 2nd by Julie Wilson. Roll Call Vote: Bergman – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

 [The six trustees and interim director Marilyn Boria then left the large meeting room to go to another room in the library at 8:10 p.m. The board went into closed session.]

 

[Trustee Dan Herkes arrived during the middle of the closed session.]

 

[The seven trustees and interim director Marilyn Boria then returned to the large meeting room at 9:10 p.m.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Approval of Mediator (continued):

 

Motion: To not enter into mediation with former director Beverly Holmes Hughes. Motion by Art Morrical, 2nd by Joan Roth. Trustees Oliver, Durrenberger, and Herkes expressed their disapproval of this change in position of the board. Roll Call Vote: Bergman – Yes, Herkes – No, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – No, Oliver - No. Motion carried, four to three.

 

NEW BUSINESS:

 

Village of Sugar Grove TIF District Proposal:

Marilyn Boria gave the trustees two papers outlining the proposed district boundaries and explained the status of this matter.

 

Approve Truth in Taxation Act Notice for a Public Hearing:

Marilyn Boria gave the trustees a copy of the so-called “black box” notice that will be published in the newspaper for this item and explained the status of this matter.

 

Motion: To approve the Truth in Taxation Act Notice for public hearing. Motion by Dan Herkes, 2nd by Bill Durrenberger. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

Motion: To adjourn. Motion by Anthony Oliver.  Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 9:30 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
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