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Minutes of February 23, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF FEBRUARY 23, 2012, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large meeting room at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; Robert Bergman; and Julie Wilson. Interim Library Director: Marilyn Boria.

 

Public Comments:

 

None.

 

President Joan Roth closed public comment.

 

Minutes of January 26, 2012, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the January 26, 2012, board of trustees regular meeting. Motion by Dan Herkes, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Minutes of January 26, 2012, Board of Trustees Closed Meeting:

 

Motion: To approve the minutes of the January 26, 2012, board of trustees closed meeting. Motion by Bill Durrenberger, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Correspondence:

 

Letter from the Illinois Secretary of State awarding a per capita grant.

Several copies of letters and other papers with respect to Jerry Elliott’s concerns that there are errors in the library’s recent budget and appropriations ordinance and levy ordinance. Marilyn Boria stated that she confirmed with board attorney Roger Ritzman that there are no such errors and that she continues to work with Jerry Elliott in addressing his concerns.

 

Financial Report:

 

Dan Herkes reviewed the unrestricted and restricted funds reports, the operating budget revenue and expenditure statements, and the checks written in January 2012.

 

Motion: To approve the financial report. Motion by Bill Durrenberger, 2nd by Bob Bergman. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Library Report:

 

Marilyn Boria presented a written report and reviewed the items covered in that report.

 

Committee Reports:

 

None.

 

 

OLD BUSINESS:

 

2012 Board Meeting Dates:

 

Motion: To approve regular board meeting dates of November 8, 2012, and December 13, 2012. Motion by Bill Durrenberger, 2nd by Joan Roth. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Additional Old Business:

 

Returning to the issue of the procedure for interviewing applicants for director, Bill Durrenberger expressed his desire to include a member of the public in the interviewing process. There was consensus among the trustees that all trustees should be fully involved in the selection process, but no consensus as to the issue of a member of the public being involved.

 

 

NEW BUSINESS:

 

Approval of Transfer of Funds:

 

Motion: To authorize the transfer of $80,000.00 from the Snow Street Fund to the Operating Fund to cover FY 2011-2012 operating expenses. Dan Herkes explained the need to make this funds transfer in order to keep the library open for the remainder of the 2011-2012 fiscal year. Motion by Dan Herkes, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

 

 

Approval of Payment of Attorney Fees:

 

Motion: To approve payment of the invoice for legal services from Peregrine, Stime, Newman, Ritzman & Bruckner, Ltd. in the amount of $9,614.32. Motion by Dan Herkes, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Closed Session to Discuss Personnel Matters:

 

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Dan Herkes, 2nd by Bill Durrenberger. Roll Call Vote: Bergman – Yes, Roth – Yes, Herkes – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

 [The six trustees and interim director Marilyn Boria then left the large meeting room to go to the board room in the library at 7:50 p.m. The board went into closed session.]

 

[The six trustees and interim director Marilyn Boria then returned to the large meeting room at 8:11 p.m.]

 

Motion: To go back into open session. Motion by Dan Herkes, 2nd by Bob Bergman. Voice Vote: All - Yes. Motion carried.

 

Agenda Items for March 22, 2012, Board Meeting:

 

All items to be given to Bill Durrenberger or Marilyn Boria.

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Bob Bergman. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 8:12 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 


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