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Minutes of October 27, 2011, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF OCTOBER 27, 2011, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large meeting room at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Robert Bergman; and Anthony Oliver. Interim Library Director: Marilyn Boria.

 

Public Comments:

Pat Graceffa – Read a statement – see attached. Thanked the trustees that voted for mediation with former director Beverly Holmes Hughes. Stated that she understood that the library is not presently in a position to contribute towards the cost of the upcoming community sign to be located at Cross and Route 47, but urged the board to return to that issue in the future. Stated that if it becomes necessary to close the library for a period of time, the best time would be January/February when it is used the least.

Mari Johnson - Thanked the trustees that voted for mediation with former director Beverly Holmes Hughes. Encouraged the board to involve the community in the upcoming financial decisions.

Shari Baum – Encouraged all involved to go into the mediation with former director Beverly Holmes Hughes with open minds. Presented a copy of Doug Hartman’s recent letter to the Elburn Herald - see attached.

Ken Wiesner – Encouraged the mediation process and the library’s involvement with the upcoming community sign to be located at Cross and Route 47. Thanked the board for the Overdrive program.

 

Trustee Julie Wilson asked who the library should talk to about the community sign. Marilyn Boria stated that she would follow up on that issue.

 

Greg Koster – Explained his past request for trustee resignations. Expressed his hope that the current difficulties can be resolved and that the mediation between the board and former director Beverly Holmes Hughes will be successful.

 

 

President Joan Roth closed public comment.

 

Minutes of October 6, 2011, Board of Trustees Closed Session:

 

Motion: To approve the minutes of the October 6, 2011, board of trustees closed session. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Oliver – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

 

 

Minutes of October 6, 2011, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the October 6, 2011, board of trustees regular meeting. Motion by Bill Durrenberger, 2nd by Robert Bergman. Role Call Vote: Bergman – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Correspondence:

None

 

Approve Payment of Certain Expenses:

 

Motion: To approve the payment of certain expenses. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Marilyn Boria reviewed and explained the expenses being approved. There were several questions and comments by some of the trustees. Role Call Vote: Bergman – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Library Report:

Marilyn Boria handed the trustees a paper from the Village of Sugar Grove on the Connect and Communicate meeting and explained the purpose of that meeting which the trustees were encouraged to attend. She reviewed several upcoming library programs. She reported on the status of the repair of the library’s sign.

 

Anthony Oliver then reported on some of his recent activities as the building and grounds representative and presented two papers, one concerning the landscaping company and the other concerning the cleaning company. There was some discussion among the trustees of these two issues. He also briefly reported on his recent attendance at an Illinois Library Association conference.

 

OLD BUSINESS:

 

Audit:

Marilyn Boria gave the trustees a draft of the audit report, along with a paper comparing last year’s expenses with the prior year’s expenses. There was some discussion of these items among several of the trustees and Marilyn Boria.

 

Approval of Mediator:

 

Motion: To not enter into mediation with former director Beverly Holmes Hughes. Motion by Art Morrical, 2nd by Joan Roth. Bill Durrenberger stated that the motion was out of order since the agenda stated only that “Approval of Mediator” is under consideration – not whether to mediate. Marilyn Boria stated that per a request to her by Art Morrical, she had discussed that point with the board’s attorney, Roger Ritzman, earlier on this date who had advised her that Art Morrical’s motion would not be out of order since the agenda item could be interpreted broadly enough to cover Art’s motion. There was some discussion among the trustees of this attempt to reverse the board’s previous decision to mediate. Julie Wilson expressed her desire to go into closed session to discuss the issues surrounding former director Beverly Holmes Hughes. Art Morrical withdrew his motion and Joan Roth withdrew her second.

 

 

Motion: To go into closed session in accordance with Section 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the Sugar Grove Public Library District or legal counsel for the Sugar Grove Public Library District, including hearing testimony on a complaint lodged against an employee of the Sugar Grove Public Library District or against legal counsel for the Sugar Grove Public Library District to determine its validity. Motion by Bill Durrenberger, 2nd by Julie Wilson. Roll Call Vote: Bergman – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

 [The six trustees and interim director Marilyn Boria then left the large meeting room to go to another room in the library at 8:10 p.m. The board went into closed session.]

 

[Trustee Dan Herkes arrived during the middle of the closed session.]

 

[The seven trustees and interim director Marilyn Boria then returned to the large meeting room at 9:10 p.m.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Approval of Mediator (continued):

 

Motion: To not enter into mediation with former director Beverly Holmes Hughes. Motion by Art Morrical, 2nd by Joan Roth. Trustees Oliver, Durrenberger, and Herkes expressed their disapproval of this change in position of the board. Roll Call Vote: Bergman – Yes, Herkes – No, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – No, Oliver - No. Motion carried, four to three.

 

NEW BUSINESS:

 

Village of Sugar Grove TIF District Proposal:

Marilyn Boria gave the trustees two papers outlining the proposed district boundaries and explained the status of this matter.

 

Approve Truth in Taxation Act Notice for a Public Hearing:

Marilyn Boria gave the trustees a copy of the so-called “black box” notice that will be published in the newspaper for this item and explained the status of this matter.

 

Motion: To approve the Truth in Taxation Act Notice for public hearing. Motion by Dan Herkes, 2nd by Bill Durrenberger. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

Motion: To adjourn. Motion by Anthony Oliver.  Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 9:30 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 


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