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Miuntes of July 28, 2011, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY

BOARD OF TRUSTEES

MINUTES OF JULY 28, 2011, MEETING

 

President Joan Roth called the meeting to order at 7:01 p.m. in the large meeting room at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; and Bob Bergman. Interim Library Director: Arlene Kaspik. Board Attorney: Bob Kay

 

Public Comments:

Lee Erchull – had several questions concerning the firing of Beverly Hughes and the hiring of a replacement director, in particular, the cost of the firing and hiring.

Tim Sury – mentions the Freedom of Information Act as a way for the public to get information, praises Beverly Hughes, and demands a reason for her firing.

 

Trustee Bill Durrenberger asked permission from President Joan Roth to make a statement. He explained that he had not yet commented to the press or others on the reasons for the dismissal of Beverly Hughes out of respect for the other trustees, but with the expectation that an explanation of those reasons would be forthcoming shortly. He encouraged the four trustees who voted for the dismissal of Beverly Hughes to issue a statement explaining their reasons for that dismissal and stated that he felt that the public was entitled to an explanation. He further stated that if that explanation was not issued in the near future, then he would provide that explanation himself.

 

Jerry Murphy – criticizing the dismissal of Beverly Hughes and asking for her reinstatement.

Mari Johnson – criticizing the dismissal of Beverly Hughes, praising her, and asking for the resignation of the four trustees who voted for dismissal.

Shari Baum – criticizing the dismissal of Beverly Hughes, praising her, and asking for the resignation of the four trustees who voted for dismissal.

Greg Koster – criticizing the manner in which the board dismissed Beverly Hughes and suggesting the resignations of the four trustees who voted for dismissal.

Erin Erickson – questioning the quick hiring of the interim director, criticizing the four trustees who voted for dismissal and asking for their resignations, and praising Beverly Hughes.

Catherine Rady – criticizing the board members who voted for the dismissal of Beverly Hughes and requesting an explanation of the reasons for the dismissal.

Ronald Leisher – pointing out the difficulties that may arise after the dismissal of Beverly Hughes with respect to the books that are donated to the library and asking for the resignation of the four trustees who voted for dismissal.

Louise Coffman – criticizing the dismissal of Beverly Hughes and calling for the resignations of the four trustees who voted to fire her.

Kevin Geary – criticizing the board and calling for the resignations of the four trustees who voted to fire Beverly Hughes.

Anthony Oliver – praising Beverly Hughes, criticizing the board, and calling for the resignations of the four trustees who voted to fire Beverly Hughes

Pat Graceffa – criticizing certain trustees for ignoring past issues of concern, praising Beverly Hughes, and criticizing her dismissal.

Cliff Sisko – questions if a trustee can be impeached or recalled in some manner, to which board attorney Bob Kay responded in the negative, stating that only by election can a trustee be removed.

Bob Bohler – suggesting that the board reconsider the firing of Beverly Hughes and reinstate her as library director.

Audrey Ritchy – “Go Bev – we want her back.”

Ken Weisner – calls the firing of Beverly Hughes a shame and tragedy and questions if the board fully understands what it has done here. Looks towards next election.

An unidentified woman – criticizing the dismissal of Beverly Hughes.

Tim Sury (again) – questions the cost to the library of attorney Bob Kay who states that his hourly rate is $180.00 per hour.

Rich Ledone – criticizing the dismissal of Beverly Hughes and calling for her reinstatement.

Judy Divizio – praising Beverly Hughes.

 

Trustee Bill Durrenberger asked that the agenda items concerning the trustee vacancy and the procedure for hiring a new director be moved up and considered next.

 

Motion: To move up the agenda items of vacancy on the board and procedure for hiring a new director. Motion by Bill, 2nd by Dan.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson - Yes. Motion carried.

 

Vacancies on the Board:

Applications for the vacancy on the board will be accepted through August 11, 2011, with the new trustee to be chosen at the board’s August 25, 2011, meeting.

 

Procedure for Hiring a New Director:

The board will need to decide whether a firm should be hired to assist. Joan has contacted some search firms, and she will inquire into their availability to give the board presentations at the board’s August 11, 2011, meeting.

 

Bill raised the issue of the board issuing a statement concerning the dismissal of Beverly Hughes, and it was agreed that that issue would be discussed in a closed session which would be held, if possible, at the end of tonight’s meeting.

 

Old Business:

 

Audit:

Dan reported that the auditor will begin the audit on September 6 and will be at the library for about two weeks, with a draft audit report available to the board by October 26. Arlene and Dan explained some details of possible changes in the manner that the library keeps certain of its financial records, intending to improve record-keeping and reporting functions.

 

Budget Process for 2011-2012:

Dan explained that we are at a standstill due to recent events. He recommends that we use last year’s budget as a template for this year’s. He is working on that.

 

Long Range Plan:

Joan gave Bill a three page list of items that she would like incorporated into the plan, primarily dealing with the addition of more children’s programs for first through sixth grades. She stated that she had no other requests for changes to the plan. Art and Julie, the two other trustees voting NO on the current long range plan, stated that the changes requested by Joan would satisfy them as well. Joan then discussed her list in some detail, and there was a discussion of children’s programs at the library by Arlene.

 

New Business:

 

Patio Gate Alarm:

Joan explained the difficulties with this alarm malfunctioning occasionally and a possible expense involved in repairing it.

 

Appointment of Library Representatives:

Joan appointed the following trustees to the following positions:

            Dan – Audit/Budget

            Art – Building/Grounds and Personnel

            Julie – By-Laws

            Bob – Community Relations and Donations/Gifts

            Bill – Long Range Plan

            Joan - Policy

 

Prevailing Wage:

Arlene explained this routine, required annual adoption of an ordinance concerning prevailing wages.

 

Motion: To adopt the prevailing wage ordinance 11-07-01. Motion by Julie, 2nd by Dan. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Special Reserve Fund:

Arlene explained this routine, required annual adoption of an ordinance concerning the special reserve fund.

 

Motion: To adopt the special reserve fund ordinance 11-07-02. Motion by Julie, 2nd by Bob. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Ethics Ordinance:

Arlene explained this routine, required annual adoption of an ethics ordinance.

 

Motion: To adopt the ethics ordinance 11-07-03. Motion by Bill, 2nd by Bob. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Review/Correction of June 9, 2011, Minutes:

There were no changes to any of the minutes.

 

Motion: To approve the minutes of the June 9, 2011, open session and both June 9, 2011, closed sessions. Motion by Bill, 2nd by Dan. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Arlene raised a point concerning the release of the minutes of the two June 9, 2011, closed sessions. Attorney Bob Kay confirmed that the board’s approval of these closed session minutes without a mention of releasing the minutes requires these minutes to remain unreleased and confidential at this time. He also reminded the board that it is required by law to review closed session minutes every six months to determine if the minutes should be made public – or continue to be unreleased and confidential.

 

Review/Correction of July 14, 2011, Minutes:

There were no changes to the open session minutes. The minutes for the closed session will be reviewed at the August 11, 2011, board meeting.

 

Motion: To approve the minutes of the July 14, 2011, open session. Motion by Bob, 2nd by Julie. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Gifts to Accept:

Arlene reported that there were no gifts.

 

Director’s Report on Sugar Grove TIF District:

Arlene reported that she attended the most recent meeting, the purpose of which was to determine if the proposed district met the requirements of law. Arlene felt that it did, so she voted “Yes” to go forward.

 

Agenda Items for August 11, 2011, meeting:

Long range plan; July 14, 2011, closed session minutes; library report; financial report; search firm presentations.

 

Motion: To go into recess to sign the three ordinances that were approved at tonight’s meeting. Motion by Joan, 2nd by Bill. Unanimous voice vote. Motion carried.

 

The board president and secretary then signed several documents.

 

 

Motion: To go into closed session to discuss (i) the termination of the employment of Beverly Hughes and matters related to that termination and (ii) the July 14, 2011, closed session minutes. Motion by Bill, 2nd by Dan. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

[The six trustees and board Attorney Bob Kay then left the large meeting room to go to the board room. The board went into closed session.]

 

The six trustees and Bob Kay then returned to the large meeting room.

 

Motion: To go into open session. Motion by Julie, 2nd by Dan. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Motion: To adjourn. Motion by Bob, 2nd by Julie.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson - Yes. Motion carried.

 

 

Meeting adjourned.

 

These minutes are submitted by Bill Durrenberger, board Secretary.

 


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