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Minutes of October 6, 2011, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF OCTOBER 6, 2011, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in one of the large meeting rooms at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; Anthony Oliver; and Robert Bergman. Interim Library Director: Marilyn Boria.

 

Public Comments:

Pat Graceffa - Read a statement – see attached. Criticized trustees Roth, Morrical, Wilson and Bergman for causing the library’s current difficulties and called upon them to fix the situation. Expressed concern over the difficulties that a new director will have in dealing with those four trustees. Suggested a trustee workshop to educate the trustees on their responsibilities.

Shari Baum – as an individual taxpayer - Read a statement – see attached. Expressed concern about the library’s current financial difficulties. Criticized trustees Roth, Morical, Wilson and Bergman for causing the library’s current difficulties and asked that they resign.

Shari Baum – as Executive Director of the Sugar Grove Chamber of Commerce - Read two statements – see attached. Explained the Chamber’s status and detailed the past assistance given to the Chamber by the library. Stated her hope that this past relationship will continue.

Louise Coffman - Read a statement – see attached. Criticized trustees Roth, Morrical, Wilson and Bergman for causing the library’s current difficulties. Criticized trustee Roth for her volunteer work at the Elburn Library without doing the same for the Sugar Grove Library and for her part in the firing of Beverly Holmes Hughes.

Douglas Hartman - Read a statement – see attached. Recited some of the history of the current library situation. Criticized trustees Roth, Morrical, Wilson and Bergman for causing the library’s current difficulties, the firing of Beverly Holmes Hughes, and various other matters.

 

President Joan Roth closes public comment.

 

Minutes from September 22, 2011, Board of Trustees Budget & Appropriations Public Hearing:

 

Motion: To approve the minutes of the September 22, 2011, board of trustees budget & appropriations public hearing. Motion by Anthony Oliver, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

Minutes from September 22, 2011, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the September 22, 2011, board of trustees regular meeting. Motion by Anthony Oliver, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Correspondence:

None

 

Financial Report:

Marilyn Boria presented the board with a printout of checks from September 1 through September 30, 2011.

 

Motion: To approve the financial report. Motion by Bill Durrenberger, 2nd by Julie Wilson.  Anthony Oliver questioned the payments to Blue Cross Blue Shield. Marilyn Boria explained that the payments were for different months. Anthony Oliver asked about the comparison of current to past year expenses. Dan Herkes explained that he and Marilyn Boria were working on that issue. Marilyn Boria explained some accounting changes being made, going forward, to provide an improved breakdown of the categorization of expenses, and there was some discussion among the trustees and Marilyn Boria of this issue. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Review of Draft Working Budget:

Dan Herkes explained that the library’s expenses have increased and have exceeded expectations, citing in particular a very substantial increase in health insurance costs. He further explained some efforts being made to improve the record-keeping and report-generation systems. Anthony Oliver commented that there should be better checks and balances concerning check writing. Dan Herkes stated that the accountants and auditors are keeping close watch. Art Morrical explained that the board typically approves all checks at board meetings.

 

Dan Herkes stated that the board will have to make some difficult decisions soon concerning budget items due to the current difficulties, listing some areas that are possible areas to cut – health insurance, public relations. Marilyn Boria mentioned a recent staff review of all expenses, citing a $100.00 a month advertising expense with the Elburn Herald that could be cancelled. Several members of the public commented on this issue, and Marilyn agreed to discuss this issue anew. Marilyn also mentioned the coming sign at the corner of Route 47 and Cross Street and the request that the library contribute $2,000.00 to $4,000.00 towards the expense of this sign, which the library may not be able to do. Dan Herkes then mentioned the coming expense of a search firm to assist the library in locating a new director, the increased legal expenses, and the consulting expense paid to Miriam Pollack for the recent services of Arlene Kaspik. Anthony Oliver then suggested mediation with former director Beverly Holmes Hughes.

 

Dan Herkes stated that it is now clear that the library is on course to spend more money than it will collect for the current fiscal year and raised the question of how this budget deficit will be handled – cuts in the budget or taking funds from some other source or a mixture of both.

 

Interim Director Report:

Marilyn Boria provided a written report overviewing current items. She explained the upcoming hiring of a magazine jobber to assist with the magazine subscriptions which will result in a slight reduction in library costs and staff time. She explained current staff responsibilities. She thanked Dan Herkes for his substantial time in assisting her with financial issues. In response to a question from Julie Wilson, Marilyn stated that the library’s front sign will be fixed tomorrow.

 

 

Old Business:

 

Audit Update:

Dan Herkes reported that the auditors have completed most of their work but are still waiting on some information from the library. A report is coming from them soon which will include some suggestions that they have for the library.

 

Petty Cash Account:

 

Motion: To approve the petty cash account. Motion by Robert Bergman, 2nd by Bill Durrenberger.  In response to a question from Anthony Oliver, Marilyn Boria confirmed that mileage reimbursement would be per IRS allowances. She also explained the benefit and operation of this new procedure. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Meeting Room Policy:

 

Motion: To approve the revised meeting room policy. Motion by Dan Hankes, 2nd by Robert Bergman.  Marilyn Boria explained past practice and the changes being made by the revised meeting room policy. There was discussion of the tables and chairs set-up procedure in the revised policy – the library staff will handle that task. There was discussion of the fees schedule. Marilyn Boria stated that the scheduling software allows room bookings out to six months which the staff feels is adequate. There was discussion of the audio-visual equipment, and Marilyn Boria explained the new policy with regard to this equipment. The equipment is presently not working properly, but repairs have been arranged through Northern Illinois University. President Joan Roth appointed trustee Anthony Oliver as the buildings and grounds representative on the board, and he agreed to check into the status of the audio-visual equipment. There was some discussion of misbehavior and banning from the library based on that misbehavior. There was some discussion of appropriate and inappropriate uses of the rooms. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

 

New Business:

 

Adopt Resolution to Determine Estimate of Funds:

 

Motion: To adopt a resolution to determine estimate of funds. Motion by Dan Herkes, 2nd by Bill Durrenberger.  Marilyn Boria and Dan Herkes explained that this item is similar to the budget and appropriation ordinance that was recently approved by the board. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Approve Certified Estimate of Revenues:

 

Motion: To approve certified estimate of revenues. Motion by Dan Herkes, 2nd by Bill Durrenberger.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Approval of the 2012 Illinois Public Library Per Capita Grant:

 

Motion: To approve the 2012 Illinois Public Library Per Capita Grant. Motion by Bill Durrenberger, 2nd by Dan Herkes.  Marilyn Boria explained that there were some issues that needed to be discussed to comply with requirements for this grant. She led the board through the applicable form and completed that form based upon the board’s responses. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Contract for HVAC Maintenance:

 

Motion: To approve an HVAC maintenance contract with Greiter’s Mechanical Service Contracting Co. Motion by Anthony Oliver, 2nd by Dan Herkes.  There was some discussion about the company and the amount charged by this company. Marilyn Boria stated that she had made some inquires and felt that the contract was a good one, and in light of the short time available, she felt it should be accepted. She stated that next year this item could be put out for bid. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Revised Lost and Found Policy:

 

Motion: To approve the revised lost and found policy. Motion by Bill Durrenberger, 2nd by Dan Herkes.  Marilyn Boria explained that this policy was suggested by the staff. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Bond for President and Treasurer:

 

Motion: To approve the bond for the president and the treasurer with the Ohio Casualty Insurance Company. Motion by Dan Herkes, 2nd by Julie Wilson.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Proposed Change of Date for November 2011 and December 2011 Board Meetings:

 

Motion: To change the November 24, 2011, regular board meeting date to November 10, 2011, and the December 22, 2011, regular board meeting date to December 8, 2011. Motion by Bill Durrenberger, 2nd by Dan Herkes.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried. Robert Bergman was temporarily absent from the meeting for this vote.

 

New Director Search:

Joan Roth stated that the library had received two proposals from search firms. Bill Durrenberger stated that he felt mediation with Beverly Holmes Hughes should be considered, in light of Anthony Oliver’s earlier comments at this meeting. Dan Herkes agreed. Bill asked if any of the other four trustees would be willing to consider such mediation. Anthony Oliver stated that he felt a contract between Beverly and the board would be appropriate if the board were willing to hire her back. He urged the four trustees to reconsider their position. He stated that this would help the library from a financial perspective and also from a public relations point of view. Dan Herkes stated his agreement. Anthony Oliver added that he felt such a resolution of the current difficulties would assist in passing a referendum. Art Morrical stated that no budget was agreed on for the entire past fiscal year. Anthony Oliver stated that it was the board’s ultimate responsibility to adopt a budget. There was discussion of the attorney fees spent and incurred during the last fiscal year and during this fiscal year to date. Dan Herkes stressed that hiring a new director would substantially add to the library’s financial deficit. Bill Durrenberger stated that all that was being proposed tonight was to enter into discussions with Beverly Holmes Hughes. Art Morrical stated that he had repeatedly asked Beverly Holmes Hughes for budget information which was not provided. Bill Durrenberger asked Marilyn Boria her opinion of an annual salary that would be required in order to hire a competent new director, and Marilyn stated that without checking sources, her guess would be that it would not require a salary above $80,000.00. She further stated that the Downers Grove library had recently hired a director at an annual salary of a little over $100,000.00. Julie Wilson stated that she would be willing to discuss the possibility of mediating in a closed board session. There was discussion of whether Marilyn Boria could perform the search for a new director. Marilyn stated that perhaps she could, but that that would not be best for the library in her opinion since she would also need to continue to run the library, and this approach would not save the library any money in comparison with the fee to be charged by a search firm. Robert Bergman then raised the issue of the many failed referendums in recent years and expressed his opinion that much – but not all - of the responsibility for the failures was Beverly’s. There was discussion among the trustees concerning the reasons for these past failures. Bill Durrenberger then made a motion to table the new director search firm item to the October 27, 2011, meeting. There was some discussion of mediation procedure. Dan Herkes then seconded Bill’s motion. There was further discussion of the mediation and new director search issues and whether a fourth trustee would be willing to consider mediation. Bill Durrenberger withdrew his motion and Dan Herkes withdrew his second of that motion.

 

Motion: To go into closed session in accordance with Section 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – No, Wilson – Yes, Morrical – No, Durrenberger – Yes, Oliver - Yes. Motion carried, five to two.

 

[The seven trustees and interim director Marilyn Boria, then left the large meeting room to go to the board room. The board went into closed session.]

 

[The seven trustees and interim director Marilyn Boria then returned to the large meeting room.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Motion: To table the new director search proposals until the next board meeting. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – No, Herkes – Yes, Roth – No, Wilson – Yes, Morrical – No, Durrenberger – Yes. Oliver – Yes. Motion carried, four to three.

 

Announcements:

Bill Durrenberger stated that he and Dan Herkes would stay after the meeting to informally discuss matters with the public in order to provide a means for the public to have some discussion with board members in light of the fact that there appears to be no time during a board meeting for such discussion.

 

Motion: To adjourn. Motion by Anthony Oliver and Julie Wilson.  Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned. These minutes are submitted by Bill Durrenberger, board secretary.

 
Notice of Special Board Meeting Print
Library Board

NOTICE OF SPECIAL BOARD MEETING

 

 

To:      The Trustees of the Board of the Sugar Grove Public Library District

            Marilyn Boria, Interim Director, Sugar Grove Public Library District

            Residents of the Sugar Grove Public Library District

 

Pursuant to authority given to me by law (75 ILCS 16/30-50) and in Section 2 of Article IV of the By-Laws of the Sugar Grove Public Library District, I hereby call a special meeting of the Board of Trustees of the Sugar Grove Public Library District which shall take place at 7:00 p.m., Thursday, October 13, 2011, at the Sugar Grove Community House, 141 S. Main Street, Sugar Grove, Illinois, for purposes of (1) approving payment of expenses, and (2) considering and acting upon any and all matters relating to the hiring of a new director including but not limited to (a) mediation between the trustees and Beverly Holmes Hughes and (b) choosing and retaining the services of a search firm or individual to assist in finding prospective library directors. A formal agenda will be prepared and posted as required by law.

 

                                                                        Bill Durrenberger,

                                                                        Secretary of the Board of Trustees

                                                                        Of the Sugar Grove Public Library District

 
Agenda for October 13, 2011, Special Board Meeting Print
Library Board

NOTICE IS HEREBY GIVEN that, by call of the secretary of the board pursuant to authority given by law (75 ILCS 16/30-50) and in Section 2 of Article IV of the board’s by-laws, the Board of Trustees of the Sugar Grove Public Library will hold a special meeting at the Sugar Grove Community House, 141 S. Main Street, Sugar Grove, Illinois, on Thursday, October 13, 2011, at the hour of 7:00 p.m.   The following is the agenda for this meeting.

 

Call to order/Roll call and introduction of trustees

 

Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.

 

Approve payment of expenses - Action

 

Consider and act upon any and all matters relating to the hiring of a new director including but not limited to (a) mediation between the trustees and Beverly Holmes Hughes and (b) choosing and retaining the services of a search firm or individual to assist in finding prospective library directors – Action

 

Closed Session, if Applicable

 

 

Adjourn

 

 
Agenda for October 6, 2011, board meeting Print
Library Board

NOTICE IS HEREBY GIVEN that the Board of Trustees of the Sugar Grove Public Library will hold a special meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Thursday, October 6, 2011, at the hour of 7:00 p.m.   The following is the agenda for this meeting.

 

Call to order/Roll call and introduction of trustees

Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.

Approval of minutes of the September 22, 2011, public hearing - Action

Approval of minutes of the September 22, 2011, regular board meeting - Action

Correspondence                                              

Financial Report – Action

Review of Draft Working Budget

Interim Director’s Report

 

OLD BUSINESS

Audit Update

Petty Cash Account – Action

Meeting Room Policy – Action

Additional Unfinished Business

 

NEW BUSINESS

Adopt Resolution to Determine Estimate of Funds – Action

Approve Certified Estimate of Revenues – Action

Approval of the 2012 Illinois Public Library Per Capita Grant - Action

Contract for HVAC Maintenance – Action

Revised Lost and Found Policy - Action

Bond for President and Treasurer – Action

Proposed Change of Date for November 2011 and December 2011 Board Meetings – Action

New Director Search: Review of Proposals from Search Firms – Action

Additional New Business

Announcements

Closed Session, if Applicable

 

Adjourn

 

 
Minutes of September 8, 2011, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF SEPTEMBER 8, 2011, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large meeting room at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; and Bob Bergman. Interim Library Director: Marilyn Boria. Board attorney: Roger Ritzman.

 

Public Comments:

Anthony Oliver – Asks the trustees to pick the new trustee for the good of the library.

Pat Graceffa - Reads a statement – see attached.

Erin Erickson - Reads a statement – see attached.

Mari Johnson - Reads a statement – see attached.

Louise Coffman - Reads a statement – see attached.

Shari Baum - Reads a statement – see attached.

Greg Koster – Suggests that the board and Beverly Holmes Hughes undergo mediation in an attempt to return the library to its position the day before the board terminated the employment of Beverly Holmes Hughes and in order to cut off the continued expenses resulting from the termination of the employment of Beverly Holmes Hughes.

Ron Leisher – Explains that almost all of the books of the former Library Friends group are now gone. Criticizes board members for not looking at and respecting the public comment speakers. Expresses his hope that the new trustee being chosen tonight will not be someone who simply follows the majority.

Jerry Murphy - Reads a statement – see attached.

Douglas Hartman - Reads a statement – see attached.

Tom Renk – A trustee on the Village of Sugar Grove’s board, he makes several suggestions from his experience as a Village trustee for the library board trustees with respect to the budget process. Praises Beverly Holmes Hughes. Urges the library trustees to listen to the public. Praises Greg Koster’s suggestion at tonight’s meeting and urges the board to proceed in that manner.

 

President Joan Roth closes public comment.

 

Minutes from August 25, 2011, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the August 25, 2011, board of trustees regular meeting. Motion by Bob Bergman, 2nd by Bill Durrenberger. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Minutes from August 25, 2011, Board of Trustees Executive (Closed) Session:

 

Motion: To approve the minutes of the August 25, 2011, board of trustees executive (closed) session. Motion by Dan Herkes, 2nd by Bill Durrenberger. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

Correspondence:

None

 

Financial Report:

Marilyn Boria presents the board with printouts of the checks for August 31 and September 7, 2011 (copies attached), and gives an explanation of some of the information on those pages. She praises Dan Herkes for his work.

 

Motion: To approve the financial report. Motion by Bill Durrenberger, 2nd by Dan Herkes.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson - Yes. Motion carried.

 

Interim Director Report:

Marilyn Boria thanks the staff for their work and cooperation and praises their efforts and competency. She discusses the library’s 9/11 program. She explains that she has spent most of the past week working with the auditors and that that process is going well.

 

 

Old Business:

 

Audit Update:

Dan Herkes reported that he is working with the auditors, that things are going very well, and that the auditors have made several suggestions which he feels will be helpful to the library.

 

Trustee Vacancy:

Art Morrical, personnel representative, stated that he believes Anthony Oliver is the best candidate for the open trustee position in light of his experience.

 

Motion: To appoint Anthony Oliver to the open trustee position on the board. Motion by Art Morrical, 2nd by Julie Wilson. Discussion: Bill Durrenberger stated that he felt Pat Graceffa was the best candidate but that he recognized that the board as presently constituted would not appoint her or several other candidates that he felt would be qualified for this position. He stated further that he felt that Anthony Oliver was also qualified for this position and that he would support his nomination. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson - Yes. Motion carried.

 

Bill Durrenberger, as board secretary, then administered the oath of office to Anthony Oliver who then signed the oath document. Anthony then read a statement accepting his appointment, asking for the trust of the library community, recognizing the recent difficulties, hoping for the appointment of a good director going forward and an appropriate severance package for Beverly Holmes Hughes, stating that the library community must work hard to pass a referendum, and praising the Library Friends group and urging that group to continue to work with the library. He then took his place at the table as the seventh trustee.

 

Amend By-Laws:

Julie Wilson, By-Laws representative, explained the two amendments.

 

Motion: To amend the By-Laws in two places: (i) Article II, Section 2 – replace “eight (8)” with “four (4)” and (ii) Article IV, Section 1 – delete the following language in the first sentence - “the second Thursday and.” Motion by Julie Wilson, 2nd by Bill Durrenberger.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson - Yes. Oliver – Present. Motion carried.

 

 

New Business:

 

Petty Cash Account:

Marilyn Boria explained her suggestion to establish a petty cash account and a procedure to administer that account. She explained that the cost of writing a check is expensive. She suggested $250.00 as the amount for this account. The money would be held in a cash box which would be kept in her office and which would at all times contain cash plus receipts totaling $250.00. As the cash portion gets low, it would be periodically replenished up to $250.00 and corresponding receipts will be removed from the cash box and retained elsewhere thereafter. Dan Herkes stated that it costs approximately $6.00 to issue a check. Anthony Oliver expressed some concern with petty cash accounts in general and discussed some of the proposed administrative details for the library’s petty cash account with Marilyn Boria. Marilyn stated that she had explained her suggestions to the auditors who told her that they had no objection. Bob Bergman asked if there would be reporting of all petty cash expenditures and Marilyn stated that there would be and explained her suggested procedure for that reporting issue.

 

Meeting Room Policy:

Marilyn Boria explained the current status of the library’s meeting room policy. She stated that there is some inconsistency in its administration and in the fees being charged for meetings held when the library is not open. She stated that the staff proposed a moratorium on new scheduling of meetings until a new policy is adopted. She stated that the current situation is causing the library to lose money since a staff person needs to be present (and paid additional wages) to open and close the library for meetings held when the library is not open, and fees paid by room users are not covering this expense. Bill Durrenberger asked about the current library fee schedule. Marilyn then gave each trustee a copy of the library’s current policy on fees for use of library rooms (copy attached) and stated that she believed that the policy was not being consistently administered. Anthony Oliver asked if Marilyn could give the board a list of groups using the library and at what fees. Beverly Holmes Hughes’s attorney Steve Ekker then informed the board on Beverly’s behalf that that information is available in the library’s records.

 

Joan Roth stated that the meeting room policy and the petty cash account would be placed on the agenda for the board’s special meeting on October 6, 2011, for action at that time.

 

New Director Search:

Joan Roth explained that an announcement will be sent to various search firm companies, some of whom have already responded. Marilyn Boria stated that she had previously delivered a draft Request for Proposal (copy attached) to the trustees by email and wished to know if it met with the board’s approval.

 

Motion: To approve the draft Request for Proposal that Marilyn Boria had provided to the trustees. Motion by Dan Herkes, 2nd by Bob Bergman. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes. Oliver – Yes. Motion carried.

 

Joan Roth stated that review of search firm proposals would be placed on the agenda for the board’s special meeting on October 6, 2011.

 

Joan Roth reminded all present of the 7:00 p.m., September 22, 2011, public hearing to be held at the Sugar Grove Fire District Building for the tentative budget and appropriations ordinance and of the regular board meeting to immediately follow at the same location. She stated that approval of the budget and appropriation ordinance would be on the agenda for the board’s regular meeting on that date.

 

 

Motion: To adjourn. Motion by Art Morrical, 2nd by Bob Bergman.  Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 8:17 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Agenda for September 22, 2011, Regular Board Meeting Print
Library Board

 

AGENDA

OF THE BUSINESS TO BE BROUGHT BEFORE THE MEETING

OF THE BOARD OF TRUSTEES OF THE

SUGAR GROVE PUBLIC LIBRARY DISTRICT

SG FIRE DISTRICT BUILDING

25 MUNICIPAL DRIVE

THURSDAY, SEPTEMBER 22, 2011

7:00 P.M.

 

 

1.      Call to Order/Roll Call

 

2.      Public Comment

 

3.      Approval of the Minutes of the September 8, 2011 Regular Meeting.

 

4.      Budget and Appropriation Ordinance for the Sugar Grove Public Library District for

the Fiscal Year Beginning on July 1 2011, and Ending on June 30, 2012.

 

5.      Announcements

Special Board Meeting to be held at the Sugar Grove Public Library on Thursday,

October 6, 2011 at 7:00 p.m.

 

 

ADJOURNMENT

 

 
Agenda for September 22, 2011, Budget Public Hearing Print
Library Board

AGENDA FOR PUBLIC HEARING

 

TENTATIVE BUDGET AND APPROPRIATION ORDINANCE

 

BOARD OF LIBRARY TRUSTEES OF THE

SUGAR GROVE PUBLIC LIBRARY DISTRICT

SG FIRE DISTRICT BUILDING

25 MUNICIPAL DRIVE

THURSDAY, SEPTEMBER 22, 2011

7:00 P.M.

 

 

 

1.      Call to Order/Roll Call

 

2.      Purpose of Public Hearing – Statutory Requirements

 

3.      Public Comments

4.      Board Comments

5.      Adjourn Public Hearing

 
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