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Minutes of April 26, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF APRIL 26, 2012, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:02 p.m. at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Bill Durrenberger, Secretary; Robert Bergman; Dan Herkes, Treasurer; and Julie Wilson. Interim Library Director: Marilyn Boria.

 

Public Comments:

 

None.

 

President Joan Roth closed public comment.

 

Minutes of March 22, 2012, Board of Trustees Regular Meeting and February 25, March 10, March 17, April 11, and April 19, 2012, Board of Trustees Special Meetings:

 

Motion: To approve the minutes of the March 22, 2012, board of trustees regular meeting and the February 25, March 10, March 17, April 11, and April 19, 2012, board of trustees special meetings. Motion by Julie Wilson, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Roth – Yes, Morrical – Yes, Herkes – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Minutes of February 23, April 11, and April 19, 2012, Board of Trustees Closed Meetings:

 

Motion: To approve the minutes of the February 23, April 11, and April 19, 2012, board of trustees closed meetings. Motion by Robert Bergman, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Herkes – Yes, Wilson – Yes. Motion carried.

 

Correspondence:

 

None.

 

Financial Report:

 

Dan Herkes reviewed the unrestricted and restricted funds reports, the operating budget revenue and expenditure statements, and the March 2012 check register.

 

[Trustee Anthony Oliver joined the meeting at 7:08 p.m.]

 

 

Motion: To approve the March 2012 check register. Motion by Julie Wilson, 2nd by Bill Durrenberger. Role Call Vote: Bergman – Yes, Herkes – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Library Report:

 

Marilyn Boria presented a written report and reviewed the items covered in that report. There was some discussion of several topics including e-books use and tablets that support e-books. Trustee Anthony Oliver discussed the light use of the Teen Zone room and expressed his wishes that the library could do something to increase the use of the library by teens. He suggested increased electronic/computer equipment, which might be of particular interest for teens.

 

Committee Reports: Building

 

Anthony Oliver informed the trustees of the status of his efforts to repair the siding and a meeting that he had with the landscaper to discuss a couple of dead trees and related landscaping issues.

 

Marilyn Boria reported that the library is purchasing substantially more bandwidth than it is using. Ken Wiesner, a library patron who has recently been assisting the library with computer and other technology matters, reported on research that he has done concerning changing the library’s bandwidth contracts in order to save the library approximately $500.00 per month in its bandwidth expenses. There was some discussion of this subject and related issues among Marilyn Boria, the trustees, and Ken Wiesner.

 

 

OLD BUSINESS:

 

Julie Wilson questioned whether the board had formally approved the regular meeting dates for November and December 2012. Marilyn Boria said that she would check on that and report back to the trustees. Anthony Oliver expressed his wishes to change the regular board meeting times to 6:00 p.m. All trustees said they would go along with that change; the issue will be put on the next meeting’s agenda.

 

 

NEW BUSINESS:

 

Approval of Revised Job Descriptions:

 

Motion: To approve the revised job descriptions for Technical Services Manager and Computer Lab/IT Manager. Motion by Anthony Oliver, 2nd by Dan Herkes. There was some discussion of the written descriptions provided by Marilyn Boria. Role Call Vote: Bergman – Yes, Herkes – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Approval of Contract for Library Insurance:

 

Motion: To approve renewal of the library’s property, inland marine, general liability, worker’s compensation, and umbrella insurance coverages with a deductible of $1,000.00 at a cost of $7,040.00 for the period of one year beginning May 31, 2012. Motion by Julie Wilson, 2nd by Dan Herkes. Marilyn Boria explained the distinction between computer coverage with a $250.00 deductible and personal property coverage with a higher deductible, presently at $5,000.00. Also, Marilyn Boria recommended that the deductible for personal property be lowered from $5,000.00 to $1,000.00 at an increased annual cost of only $393.00 per year. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Herkes – Yes, Wilson – Yes. Motion carried.

 

Approval of Participation in the RAILS Nonresident Fee Program:

 

Motion: To approve participation in the RAILS Nonresident Library Card Program for an annual fee of $220.00 for fiscal year 2012-2013. Motion by Julie Wilson, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Herkes – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Approval of Contract for Natural Gas Service:

 

Motion: To approve entering into a one-year contract with Nordic Energy to provide natural gas service. Dan Herkes and Marilyn Boria explained some features of this contract. Motion by Dan Herkes, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Herkes – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Approval of the Hiring of a Library Director:

 

Motion: To approve hiring Carol Dolin as library director at an annual salary of $57,000.00, with a starting date of May 8, 2012. Motion by Julie Wilson, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Herkes – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Agenda Items for May 24, 2012, Board Meeting:

 

Directors and Officers insurance; 6:00 p.m. meeting time; confirm November/December 2012 meeting dates have been approved; bandwidth.

 

In light of the fact that this meeting will probably be the last meeting for Marilyn Boria as Interim Director, Board President Joan Roth, on behalf of the trustees, the library staff, and the Sugar Grove Library District community, presented Marilyn Boria with a thank you card and present in recognition of the excellent job she did as Interim Director.

 

Motion: To adjourn. Motion by Art Morrical, 2nd by Dan Herkes. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 8:02 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Agenda- Regular Meeting of the Board of Trustees Print
Library Board

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, May 24, 2012

7:00 p.m.

125 S. Municipal Drive, Sugar Grove, IL

 

1. Call to order/Roll call and introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the library’s public records.

3. Approval of the Minutes of April 26, 2012 regular session.

4. Correspondence

5. Review of Financial Reports

6. Approval of the April Check Register – Action

7. Library Report

8. Board Committee Reports

9. OLD BUSINESS

10. NEW BUSINESS

a. Approval of Revised Job Description - Action

b. Approval of Contract for Directors and Officers Liability Insurance – Action

c. Approval of Contract for Financial Audit – Action

d. Book Nook Café Contract - Action

e. Review of 2012-2013 Proposed Operating Budget

f. Budget Process – Hearing and Special Meeting

g. Board Meeting date – Add September 6 for Special Meeting - Action

h. Executive session, if applicable

i. Agenda Items for June 28, 2012, Board of Trustees meeting

11. Adjournment


Attachments:
Download this file (24 MAY 2012 Board Mtg Agenda.pdf)24 MAY 2012 Board Mtg Agenda.pdf[May 24, 2012 Board Meeting Agenda]Director213 Kb
 
Minutes of April 19, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF APRIL 19, 2012, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 5:32 p.m. at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Dan Herkes, Treasurer; Robert Bergman; Anthony Oliver; Bill Durrenberger, Secretary; and Julie Wilson. Interim Library Director: Marilyn Boria.

 

Closed Session to Discuss Personnel Matters:

 

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Anthony Oliver, 2nd by Dan Herkes. Role Call Vote: Durrenberger – Yes, Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Oliver – Yes, Wilson – Yes. Motion carried.

 

 [The seven trustees and interim director Marilyn Boria went into closed session at 5:33 p.m.]

 

[The seven trustees and interim director Marilyn Boria came out of closed session at 6:24 p.m.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Voice Vote: All - Yes. Motion carried.

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Julie Wilson. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 6:25 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Minutes of April 11, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF APRIL 11, 2012, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 5:30p.m. at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Dan Herkes, Treasurer; Robert Bergman; Anthony Oliver; Bill Durrenberger, Secretary; and Julie Wilson. Interim Library Director: Marilyn Boria. Search Director: Alice Calabrese Berry. Carol Dolin, applicant for director position.

 

Closed Session to Discuss Personnel Matters:

 

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Bill Durrenberger, 2nd by Julie Wilson. Role Call Vote: Durrenberger – Yes, Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Oliver – Yes, Wilson – Yes. Motion carried.

 

 [The seven trustees, interim director Marilyn Boria, search director Alice Calabrese Berry, and Carol Dolin went into closed session at 5:31p.m.]

 

[The seven trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry came out of closed session at 6:30 p.m.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Robert Bergman. Voice Vote: All - Yes. Motion carried.

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Robert Bergman. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 6:31 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Minutes of March 22, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF MARCH 22, 2012, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Bill Durrenberger, Secretary; Robert Bergman; Anthony Oliver; and Julie Wilson. Interim Library Director: Marilyn Boria.

 

Public Comments:

 

None.

 

President Joan Roth closed public comment.

 

Minutes of February 23, 2012, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the February 23, 2012, board of trustees regular meeting. Motion by Bill Durrenberger, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Oliver – Abstains (not present at the meeting in question), Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Minutes of February 25, March 10, and March 17, 2012, Board of Trustees Closed Meetings:

 

Motion: To approve the minutes of the February 25, March 10, and March 17, 2012, board of trustees closed meetings. Motion by Bill Durrenberger, 2nd by Robert Bergman. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Correspondence:

 

None.

 

Financial Report:

 

Marilyn Boria reviewed the unrestricted and restricted funds reports, the operating budget revenue and expenditure statements, and the February check register.

 

Motion: To approve the February check register. Motion by Julie Wilson, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

 

Library Report:

 

Marilyn Boria presented a written report and reviewed the items covered in that report. She informed the trustees about the upcoming summer reading programs and gave the trustees a copy of a donation/information form with regard to the library’s attempts to raise money for those summer reading programs.

 

Committee Reports: Building

 

Anthony Oliver informed the trustees that a piece of exterior siding had recently fallen off the building and that he is dealing with that issue, along with a small leak. He also informed the trustees of the general contractor’s recent tuck-pointing work, done at no charge to the library even though the warranty has expired because the masonry subcontractor is no longer in business. He will be meeting with the landscaper to discuss various issues. Marilyn Boria informed the trustees of several repairs that trustee Dan Herkes had made at no charge to the library.

 

 

NEW BUSINESS:

 

Approval of Revised Paid Time Off Policy:

 

Initial Motion: To approve the revised paid time off policy. Motion by Bill Durrenberger, 2nd by Robert Bergman. Marilyn Boria gave the trustees a copy of the current policy and a copy of the proposed new policy and explained the changes being proposed from the prior policy. There was extensive discussion among the trustees and Marilyn Boria concerning details of the proposed new policy.

 

Motion to Amend: To amend the proposed policy by reducing the proposed four weeks paid vacation for the director during the first, second, and third years of employment to three weeks. Motion by Anthony Oliver, 2nd by Joan Roth. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – No, Wilson – Yes. Motion to Amend carried.

 

Vote on Initial Motion, as Amended: Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Approval of Contract for Electricity:

 

Motion: To approve a new electric supply contract through Northern Illinois Municipal Cooperative. Motion by Anthony Oliver, 2nd by Robert Bergman. Marilyn Boria explained the details of the proposed contract, the anticipated savings of approximately $6,000.00 per year, and the effect on the existing electric supply contract including a one-time cancellation fee of approximately $4,000.00 to cancel the remaining 19 months of the existing contract. Role Call Vote: Bergman – Yes, Oliver - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

 

Review of State Grants and Supplemental Taxes:

 

Marilyn Boria explained state law concerning grants and gave the trustees a copy of the applicable statutory provisions.

 

Agenda Items for April 26, 2012, Board Meeting:

 

Insurance issues.

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 8:02 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Minutes of March 17, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF MARCH 17, 2012, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 9:00 a.m. at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Dan Herkes, Treasurer; Robert Bergman; Anthony Oliver, and Julie Wilson. Interim Library Director: Marilyn Boria. Search Director: Alice Calabrese Berry.

 

Closed Session to Discuss Personnel Matters:

 

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Dan Herkes, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Oliver – Yes, Wilson – Yes. Motion carried.

 

 [The six trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry went into closed session at 9:03 a.m.]

 

[The six trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry came out of closed session at 12:06 p.m.]

 

Motion: To go back into open session. Motion by Dan Herkes, 2nd by Anthony Oliver. Voice Vote: All - Yes. Motion carried.

 

Motion: To adjourn. Motion by Anthony Oliver, 2nd by Dan Herkes. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 12:06 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Minutes of March 10, 2012, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF MARCH 10, 2012, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 9:00 a.m. in Meeting Room B at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; Robert Bergman; Anthony Oliver, and Julie Wilson. Interim Library Director: Marilyn Boria. Search Director: Alice Calabrese Berry.

 

Closed Session to Discuss Personnel Matters:

 

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver – Yes, Wilson – Yes. Motion carried.

 

 [The seven trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry then went into closed session at 9:02 a.m.]

 

[The seven trustees, interim director Marilyn Boria, and search director Alice Calabrese Berry then came out of closed session at 12:14 p.m.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Voice Vote: All - Yes. Motion carried.

 

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 12:15 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
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