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July 23, 2015 Board Meeting Agenda

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on July 23, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, July 23, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· May 28, 2015 Minutes - Regular Board Meeting

· June 23, 2015 Minutes – Regular Board Meeting

· July 7, 2015 Minutes – Special Meeting

4. Correspondence

5. Review of Financial Reports

6. Approval of the June 2015 Check Register – Action Required

A review and approval of expenditures for the check register for June, 2015 for $33,449

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning



9. Friends Report

10. Old Business

· Annual minutes review - Update

11. New business

a. Review of Chapter Five, “Technology,” in Serving Our Public 3.0: Standards for Illinois Public Libraries– Discussion

b. Review of Certification of Trustee Information – Discussion

Secretary of Board will certify information to be filed by Director with the County Clerk

c. IPLAR – Action Required

A review and approval of the annual Illinois Public Library Annual Report to be submitted to the Secretary of State

d. Budget and Appropriation Ordinance Tentative Adoption prior to Public Hearing – Action Required

· The Board will discuss adoption of the Tentative Budget and Appropriation Ordinance prior to public hearing and adoption of Final Ordinance

e. Items for August agenda

12. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (7-23-15 Agenda.pdf)7-23-15 Agenda.pdf[ ]Wayne249 Kb
 
July 7th Special Board Meeting Agenda

Public/Legal Notice

A Special Meeting of the Sugar Grove Public Library Board of Trustees will be held on July 7, 2015 at 6:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois.    This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Special Meeting of the Board of Trustees

Sugar Grove Public Library District

July 7, 2015     6:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

3. Pledge of Allegiance

4. Swearing in of Appointed Trustee

a. Kim Ekker will take Oath of Office for the Sugar Grove Board of Trustees

5. Closed Session: (5 ILS 120/2)

(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

6. Consensus of Next Steps – Action

a. The Board may determine next course of action

b. The Board may accept agreements for consultations or associated assistance for a Masonry Restoration Project

7. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY    Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

Attachments:
Download this file (7-7-15 Agenda - Final.pdf)7-7-15 Agenda - Final.pdf[ ]Genna201 Kb
 
March 26, 2015 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
March 26, 2015
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Library Min March 26.pdf)Library Min March 26.pdf[ ]Wayne245 Kb
 
June 25, 2015 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on June 25, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois.    This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, June 25, 2015     7:00 p.m.


1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of the May 28, 2015 Minutes - Regular Board Meeting – Action Required

4. Correspondence

5. Review of Financial Reports

6. Approval of the May 2015 Check Register – Action Required

A review and approval of expenditures for the month of May, 2015 for $13,873.00

7. Director’s Report

8. Board Representative Reports


a. Budget and Finance

b. Building

c. Grounds

d. Bylaws

e. Long Range Planning

f. Personnel

g. Policy

h. Technology

i. Special


9. Friends Report

10. Old Business

11. New business

a. Amend Board of Trustee Bylaws- Action Required

· The Board will amend the Board of Trustee bylaws to designate representatives for various areas of responsibility.

· The President of the Board will assign Board Representatives.

b. Masonry Issues – Update and discussion

· A discussion and review of masonry issues

c. Approve Ordinance 15-6/25: Prevailing Wage Ordinance – Action Required

· An ordinance ascertaining the prevailing rate of wages for laborers, workers, and mechanics employed on public works of Sugar Grove Public Library District.

d. Minutes Review – Action Required

· Statue requires the semi-annual compliance for half-year review of all closed session minutes under the Open Meeting Act.

· Appoint Board representatives to examine Secretary’s records – Action Required

This is to determine that the secretary’s minutes are in order and have no errors or discrepancies for fiscal year FY2014/2015.

e. Budget and Appropriation Ordinance Hearing Dates – Action Required

· The Board will set the dates for the adoption of the Tentative Budget and Appropriation Ordinance, Publication Schedule, Public Hearing and final Adoption

f. Items for July Agenda

12. Closed Session

5 ILCS 120/2(c)(3) The selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.

13. New Business (continued)

a. Appointment of Library Trustee – Action Required

· The Board will vote to fill the vacant position on the Board of Trustees.    Candidate interviews will be reviewed in Closed Session.   Discussion and voting in Open Session.

14. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY    Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (6-25-15 Agenda.pdf)6-25-15 Agenda.pdf[ ]Wayne249 Kb
 
April 23, 2015 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
April 23, 2015
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Library Min April23.pdf)Library Min April23.pdf[ ]Wayne250 Kb
 
April 21, 2015 Special Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
April 21, 2015
Special Board Meeting Minutes

Click Link Below

Attachments:
Download this file (4-21-2015 Special Meeting Minutes.pdf)4-21-2015 Special Meeting Minutes.pdf[ ]Wayne235 Kb
 
May 28, 2015 Board Meeting Agenda

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on May 28, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda
Regular Meeting of the Board of Trustees
Sugar Grove Public Library District
Thursday, May 28, 2015 7:00 p.m.


1. Call to Order/Roll Call and Introduction of Trustees
2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*
• Pledge of Allegiance

3. Oath of Office for Trustees
• Oath of Office for elected Trustees in Spring Election

4. Election of Officers – Action Required
• Nomination and election of officers for Library Board
• Board Representative Assignments

5. Approval of the April 23, 2015 Minutes - Regular Board Meeting – Action Required
6. Correspondence
7. Review of Financial Reports
8. Approval of the April 2015 Check Register – Action Required
• A review and approval of expenditures for the month of April, 2015 for $18,973.00

9. Director’s Report
10. Board Representative Reports
a. Budget and Finance
b. Building
c. Grounds
d. Bylaws
e. Long Range Planning
f. Personnel
g. Policy
h. Technology
i. Special

11. Friends Report
12. Old Business
a. Sugar Grove Proposed TIF – Discussion
• Final discussions of the TIF enacted for Sugar Grove
b. Parking Lot Project – Action Required
• Acceptance of proposal for parking lot crack fill, sealing, and striping
c. Update on Bank Reimbursement - Discussion

13. New business
a. Certificate of Appreciation for former Trustee Morrical
b. Trustee Vacancy – Discussion
c. Masonry Issues and Discussion – Action Required
• A discussion and review of masonry issues
• A discussion and vote upon proposed consultant contract for masonry issues
d. Budget for Fiscal Year 2015-2016 – Action Required
• The working budget for FY 2015-16 budget presentation, review and adoption
• Includes approval of renewal of contracts and general agreements for fiscal year 15-16
e. Items for June Agenda

14. Adjourn


SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11
The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:
• Speak only when recognized by the President of the Board or person conducting the meeting.
• Rise and state their name
• Limit their public comment time to three (3) minutes
• Make public comment that related to Library business only.

Attachments:
Download this file (5-28-15 Agenda.pdf)5-28-15 Agenda.pdf[ ]Wayne249 Kb
 
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