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May 22, 2014 Board Meeting Minutes Print
Library Board

Sugar Grove Public Library District

Library Board of Trustees

May 22, 2014

Board Meeting Minutes

Call to Order and Roll Call

Vice President Anthony Oliver called the meeting to order at 6:00pm.

Present: Louise Coffman, Treasurer; Robert Bergman, Trustee; Bill Durrenberger, Secretary; Pat Graceffa, Trustee; Anthony Oliver, Vice President and Carol Dolin, Director.

Absent: Dan Herkes and Art Morrical

Public Comment

None.

Pledge of Allegiance

Approval of Minutes of April 24, 2014 Board Meeting and April 30, 2014 Special Board Meeting.

Motion: To approve the minutes of April 24, 2014 Board Meeting. Motion by Durrenberger. Second by Graceffa. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Oliver - yes. Motion passed.

Motion: To approve the minutes of April 30, 2014 Special Board Meeting. Motion by Graceffa. Second by Coffman. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – abstain, Graceffa – yes, Oliver - yes. Motion passed.

Correspondence

Dolin reviewed correspondence included in the meeting packet including a proposal by the Toastmasters asking the Library to form a club, a letter to the editor from Louise Coffman, a sponsorship form from the Corn Boil, and letters of appreciation from Dolin to Senator Oberweis and Representative Hatcher for the state funded library grant programs.

Review of Financial Reports

Coffman reviewed the April 2014 financial reports included in the Board Packet. The Library Budget is 83.5% spent at 83.3% through the fiscal year. We received the per capita grant and Back to Books grants for $19,701 and $5,000 respectively, which brings revenues received to approximately 97.6% of anticipated revenues for the year. Expenditures for materials were nearly flat for the month of April. The Back to Books orders have not arrived yet. We ordered eBooks of the children and teen choice nominee titles as planned. The salaries line is approximately 3% under budget. Utilities expenditures are over budget as anticipated due to heating bills for unusually cold winter.

Approval of April 2014 Check Register

Motion: To approve the April 2014 Check Register of electronic payments and checks for $27,019.17. Motion by Durrenberger. Second by Graceffa. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Oliver - yes, Motion passed.

Library Report

Dolin reviewed the reports included in the Board Packet, including statistics. April was a quieter month, probably due to the nice weather after the long, cold winter. Overall circulation was down from March, but up 5.2% over the same period last year. Children’s materials accounted for 51.6% of all circulation and with teens account for 5.5% of all use. Print materials circulate much more than A/V materials and physical checkouts are far ahead of online materials use. A few patrons complained about the reduction in magazine subscriptions, but when compared with the number of checkouts of other materials, significantly fewer magazines are used than any other material type. In April, 907 new books and 380 Board Books for toddlers checked out as compared with 279 magazines. We have not purchased new books for two months, so there are fewer to choose from, but even as they aged and new magazines continued to arrive, books beat magazines. Magazine subscriptions take much more staff time in proportion to the cost to purchase than any other kind of material. We maintain subscriptions for magazines that are used heavily (averaging more than three to four uses per month). If a patron wishes to donate a magazine subscription to the library’s collection, the donation must cover the cost of staff time and materials used to process the magazines in addition to the subscription cost. So far, when we have explained that to potential donors, they have decided against the donation. Just over 55% of the District now hold library cards. We have been tracking door count by period of the day for about two months. On average 4 people per hour visit before the library is open, presumably for the café. The period from 10am-1pm draws 25 people per hour, 1pm-5pm is 23 people per hour, 5pm-6pm is 32 people per hour, and 6pm-8pm is 22 people per hour. The service desks were very busy in April with every department seeing an increase in questions answered. The HVAC system is still experiencing faults and errors. We are working with Precision Controls to try to reduce the number of errors and achieve the maximum efficiency from the system. The grounds are looking lovely with all of the work Coffman and Graceffa and volunteers are putting in. Donated plants and time have made a huge difference. Plants that went in last fall are beginning to bloom. We are posting messages on Facebook, in the newsletter, and making verbal requests to recruit additional volunteers. We continue to streamline the technology infrastructure to save money wherever possible. Fax will no longer be available as of July 1 and we plan to reduce to one public copier, which should more than meet the public demand.

Board Representative Reports

Coffman reported on the state of the grounds, which are looking lovely.

Pat Graceffa was appointed representative for Long Range Planning.

Friends Report

None.

OLD BUSINESS

Referendum Results – planning for the future

See 2014-2015 Operating Budget and building bonds refunding.

2014-2015 Operating Budget

Dolin presented Draft Operating Budgets for the 2014-2015 Anticipated Revenues and 2014-2015 Proposed Expenditures. Debt/Bond, Corporate, and Social Security fund property taxes are anticipated to increase somewhat. Audit and Risk/Liability Fund property taxes, Grants, and Contributions revenues will decrease. The overall anticipated revenues for FY 2014-2015 should increase by 1.56% to $1,269,912, including the Debt/Bond revenues of $656,888. The proposed operating expenditures budget of $613,112 includes a small reduction in spending on materials, flat spending on personnel, and increases in technology, liability insurance, utilities, telecommunications, and building and equipment maintenance.

Motion: To approve the proposed operating budget of $613,112 as proposed. Motion by Coffman. Second by Graceffa. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Oliver - yes, Motion passed.

Building Bonds – refunding possibilities

Dolin reviewed the proposals as presented by Speer Financial, Robert Baird, and Ehlers and Associates. Refunding and reissuing the bonds would realize a substantial savings for library district taxpayers. The bonds are callable in January 2015. Speer and Ehlers would act as financial advisors. Baird is an underwriter that could serve as a financial advisor, but not as both. If they offer a quote for financial advising, they cannot later underwrite the bonds if the Library uses a different firm for financial advising. The trustees considered whether to refund the bonds early or wait for a current refunding. There are substantial carrying costs for an early refunding and no indication that interest rates will increase dramatically in the next few months. The Board is leaning toward using Ehlers or Speer and waiting to do a current refunding. Ehlers offer included a 5-year financial plan, which should help with the credit rating. They requested that Dolin ask Speer to quote similar services and speak to Ehlers to get more information and their most competitive rate for these services. Dolin will bring this information to the June meeting for a vote.

NEW BUSINESS

Copiers

The copiers are at the end of their lease and Konica Minolta offered a proposal for similar equipment with a lower maintenance agreement. The volume of use does not justify two public copiers and staff proposes eliminating one copier and coin tower to reduce costs.

Motion: To approve the purchase of one public copier and one staff copier as proposed. Motion by Coffman. Second by Bergman. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Oliver - yes, Motion passed.

Liability Insurance

Dolin requested quotes for liability insurance from LIRA and from Jeff Volkman. LIRA came in at 30% higher than our current rates. Still waiting on the final quote from Volkman. Dolin recommends staying with Volkman pending the new quotes. Tabled until the June meeting.

Per Capita Grant Requirements

Dolin outlined the requirements for the 2014-2015 Per Capita Grant. The library will prepare and submit the IPLAR using statistics and grant information compiled throughout the year. Trustees reviewed Chapter 7 of Serving our Public 3.0: Standards for Illinois Public Libraries, Collection Management and Resource Sharing. The Library spends 13%, which exceeds the standard of spending a minimum of 12% of the operating budget on collections. Purchasing focuses on best sellers and replacements for list items with high checkout rates. The current Collection Development Policy needs revising. Dolin presented the current policy and three recently updated samples from other libraries. She and the staff will prepare a draft for review at the June meeting. Local or consortium staff catalog all materials to meet required standards. Collections are regularly evaluated for effectiveness and weeded as needed. The Library is part of a consortium that shares collections to the advantage of library patrons. We purchase materials in electronic formats. The staff has completed registration and training for OCLC Worldshare and reviewed the state resource sharing standards to ensure compliance. Several members of the staff and Board have attended courses from RAILS and the Illinois State Library. The Library has registered and taken the assessment for The Edge Initiative. Dolin invited trustees to participate in the discussion about meeting the recommendations for offering computer classes, and medical and government information to the public.

Executive Session

None.

Agenda items for May 22, 2014 Board Meeting

Liability insurance, Collection Management Policy, April 24, 2014 closed session minutes, electronic sign.

Adjournment

Motion: To adjourn the meeting at 7:35 pm. Motion by Durrenberger. Second by Coffman. Voice vote: all yes. Motion passed.

Attachments:
Download this file (Minutes 5-22-14 FINAL.pdf)May 22, 2014 Board Meeting Minutes[ ]Director217 Kb
 
Public Hearing for 2014-2015 Tentative Budget and Appropiation Hearing Print
Library Board

SUGAR GROVE PUBLIC

LIBRARY DISTRICT

PUBLIC HEARING

TENTATIVE BUDGET and APPROPRIATIONS

ORDINANCE

Notice is hereby given that the Board of Library Trustees of the Sugar Grove Public Library District of Kane County, Illinois shall hold a public hearing on a combined Budget and Appropriation Ordinance for the fiscal year July 1, 2014 - June 30, 2015 on Thursday, August 28, 2014 at 6:00 p.m. in the meeting room at the Sugar Grove Public Library, 125 S. Municipal Drive, Sugar Grove, Illinois. A copy of the ordinance is available for inspection at the Sugar Grove Public Library during regular library hours.

Dated June 26, 2014

Bill Durrenberger, Secretary

Attachments:
Download this file (Notice of B&A Public Hearing website.pdf)2014-15 Tentative B&A Public Hearing Notice[ ]Director4 Kb
 
June 26, 2014 Board Meeting Agenda Print
Library Board

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, June 26, 2014

6:00 p.m.

125 Municipal Drive, Sugar Grove, Illinois

  1. Call to Order/Roll Call and Introduction of Trustees

  2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

  3. Pledge of Allegiance

  4. Approval of the Minutes of May 22, 2014 Regular Board Meeting and April 24, 2014 Closed Session

  5. Correspondence

  6. Review of Financial Reports

  7. Approval of the May 2014 Check Register – Action

  8. Library Report

  9. Board Representative Reports

    1. Budget and Finance – end of FY

    2. Building – roof, HVAC, front sliding doors, re-lamping

    3. Grounds – monument sign, fountain

    4. Bylaws

    5. Long Range Planning

    6. Personnel – evaluations

    7. Policy – collection development, unattended children

    8. Technology – public PC and print management, Server 03

    9. Special (Community Relations)

  10. Friends Report

  11. OLD BUSINESS

    1. Building Bonds – refunding possibilities

    2. Copiers

    3. Liability Insurance

    4. Collection Development Policy

  12. NEW BUSINESS

    1. Financial Ordinance Calendar

    2. Ordinance 2014-06-01 – Ordinance Amending Budget & Appropriation Ordinance for Fiscal Year 2013-2014

    3. Ordinance 2014-06-02-Tentative 2014-2015 Budget and Appropriation Ordinance

    4. Ordinance 2014-06-03 - Prevailing Wage Ordinance

    5. Ordinance 2014-06-04 – Ethics Ordinance

    6. Ethics Ordinance

    7. Public Hearing Date to discuss FY 2014-2015 Tentative Budget and Appropriation Ordinance

    8. Unattended Children Policy

    9. Executive Session, if applicable

    10. Agenda items for July 24, 2014 Board of Trustees Meeting

  13. Adjournment

    *SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY

    The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

  • Speak only when recognized by the President of the Board or person conducting the meeting.

  • Rise and state their name

  • Limit their public comment time to three (3) minutes

  • Make public comment that related to Library business only.

    Adopted 3/10/2011

Attachments:
Download this file (Agenda 2014-06-26.pdf)June 26, 2014 Board Meeting Agenda[ ]Director82 Kb
 
April 30, 2014 Special Meeting Minutes Print
Library Board

Sugar Grove Public Library District

Library Board of Trustees

April 30, 2014

Special Board Meeting Minutes

Call to Order and Roll Call

Vice President Anthony Oliver called the meeting to order at 1:55pm.

Present: Anthony Oliver, Vice President; Louise Coffman, Treasurer; Pat Graceffa, Trustee; Art Morrical, Trustee; and Carol Dolin, Director. Trustee Robert Bergman arrived at 2:50pm.

Absent: Dan Herkes, Bill Durrenberger

Public Comment

None.

OLD BUSINESS

None.

NEW BUSINESS

Proposals for Refunding of Series 2005 General Obligation Bonds

  1. Speer Financial, Inc.

Kevin McCanna from Speer Financial presented his proposal to serve as Financial Advisor in refunding the Library building bonds. McCanna reviewed the procedure for refunding bonds and the fees associated with independent financial advisor services to manage the process of either a competitive bid or negotiated sale, depending on which approach is most advantageous in a given situation. Negotiated sale may be necessary depending on the Library’s credit rating. He also explained the roles and approximate costs for rating agency, bond counsel, underwriting and, if refunding occurs prior to the callable date, escrow account. Speer is an established national firm, and McCanna has extensive local, statewide, and regional experience.

  1. Robert Baird Financial

John Piemonte from Robert Baird presented his proposal to serve as underwriter in refunding the Library building bonds. Baird, as underwriter, could not offer the bonds for competitive bid. As underwriter, the firm would purchase the bonds for a fee and then negotiate to resell the bonds for the highest yield. They were the underwriter in the recent refunding for the Sugar Grove Fire District bonds. Piemonte said a negotiated sale allows for more flexibility when issuing the bonds than a competitive bid. Baird can serve as Financial Advisor if the Library desires that service. Baird is an established national company, and Piemonte, has extensive local, statewide, and regional experience.

Public Comment

None.

Adjournment

Motion: To adjourn the meeting at 4:27 pm. Motion by Oliver. Second by Coffman. Voice vote: all yes. Motion passed.

Attachments:
Download this file (Minutes 043014spec FINAL.pdf)April 30, 2014 Special Board Meeting Minutes[ ]Director223 Kb
 
April 24, 2014 Board Meeting Minutes Print
Library Board

Sugar Grove Public Library District

Library Board of Trustees

April 24, 2014

Board Meeting Minutes

Call to Order and Roll Call

President Pro Tem Bill Durrenberger called the meeting to order at 6:05pm.

Present: Louise Coffman, Treasurer; Bill Durrenberger, Secretary; Robert Bergman, Trustee; Pat Graceffa, Trustee; and Carol Dolin, Director.

Absent: Dan Herkes, Anthony Oliver, and Art Morrical

Public Comment

None.

Pledge of Allegiance

Approval of Minutes of March 20, 2014 Board Meeting.

Motion: To approve the minutes of March 20, 2014 Board Meeting. Motion by Durrenberger. Second by Graceffa. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes. Motion passed.

Correspondence

Dolin reviewed correspondence included in the meeting packet regarding the distribution of Kane County Property Taxes, a new short-term financing program for taxing districts in Kane County, and a letter from the Waubonsee Lifelong Learning Institute with a donation for the use of the meeting room for their classes. She also reviewed an email message from Shari Baum regarding a request by the Chamber of Commerce to use a meeting room on the 1st and 3rd Wednesday of the month from 7:30-8:30 a.m.

Review of Financial Reports

Coffman reviewed the March 2014 financial reports included in the Board Packet. Boiler #1 sprang a leak, which cost just over $900 to repair. The Library Budget is 76.8% spent at 75% through the fiscal year. We received approximately 93.5% of anticipated revenues for the year. Expenditures for materials decreased in March, reflecting the cancellation of materials orders. The Back to Books orders have been sent, but none have arrived yet. Online resources for children and teens are overspent, but the overall Online Resource budget is on target. We cancelled online services that are not seeing much use. We continue to purchase eBooks, especially titles with holds or on suggested reading lists, as more people are asking to use these items. The salaries line continues to run about 2% under budget. Utilities expenditures are over budget as anticipated due to heating bills for unusually cold temperatures in January and February. These costs have come down over the past two years, but we continue to search for additional ways to reduce them further.

Approval of March 2014 Check Register

Motion: To approve the March 2014 Check Register of electronic payments and check numbers 23295-23303 and 23312-23324 for $13,226.72. Motion by Durrenberger. Second by Coffman. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Motion passed.

Library Report

Dolin reviewed the reports included in the Board Packet, including statistics. March was a very busy month, even as the public overwhelmingly rejected our request for additional funding to operate the library. Circulation and visits continue to increase over that of the same period last year. Overall circulation was up by 33% over the same period last year and nearly doubled over two years ago with 13,295 checkouts. Children’s materials account for 50% of all circulation and with teens account for nearly 6% of all use. Print materials still circulate much more than A/V materials and physical checkouts are far ahead of online materials use. Just over 55% of the District now hold library cards. Wayne did many updates to the computers and servers in March and early April. Scott is busy supervising Circulation so is helping Wayne less than before. Ryan has stepped up to assist Wayne with various repairs throughout the building. The electronic sign is not working. Wayne and Ryan are investigating repairs, but we may need to call someone out. The last time extensive repairs were needed to the sign, it costs in excess of $14,000. Posted positions have been filled for Circulation clerks to replace those who resigned. Amanda Tate, Nicole Babcock, Nancy Wollwert, and Katherine Schwingel joined the staff in March and April. We hope to utilize the unique skills each of these people bring to their positions. Summer reading program will begin soon – programs that do not carry additional costs were scheduled before the end of the fiscal year. We will charge more for the field trips this year than last year.

Board Representative Reports

Coffman reported on partnerships for new planting plans for the grounds. A Daisy troop will plant donated flowers near the front of the Library. The Village will donate and plant a sugar maple tree in the southwest quadrant of the property in honor of Arbor Day. All trustees are invited to attend. The story time sessions will plant seeds throughout the spring programs, and we hope to transfer the seedlings to in the raised planters as they mature. Staff hopes to schedule scout troops to volunteer time over the summer to waive fees for the rooms, should the Board decide to adopt the proposed meeting room policy.

Friends Report

None.

OLD BUSINESS

Referendum results – plans for the future. Dolin prepared an operating budget for FY 2014-2015 taking feedback from the March Board meeting into consideration. This addresses the Library’s immediate needs. Dolin proposed reaching out to the leadership of other organizations and agencies of the larger communities served by the library to glean more understanding of where the library fits in their picture. This would be the first step in an effort to garner wider support for increased operating funding. The trustees agreed that this might be a logical next step. Dolin will reach out to the Chief Administrative Officers group she meets with to see if they have ideas or can suggest people who might be interested in participating in a strategic visioning exercise. Trustees considered whether or not to try again to pass an operating referendum. Considering the percentage of no votes, trustees determined it would be a waste of time and energy to try again anytime soon. We need to consider ways to cut costs and raise revenues other than property taxes.

NEW BUSINESS

2014-2015 Operating Budget

Dolin presented a draft budget for fiscal year 2014-2015 with cuts to some of the materials budget lines and staffing. We expect revenues to decrease in the coming year, due to less revenue in grants and special property tax budget lines. Cuts to payroll reflect the current staffing level, but eliminate some planned positions to assist with public services. The proposed budget also reduces the amount spent on adult books, magazines and newspapers, and online resources. The Board tabled this discussion until the May meeting when more trustees might be present to consider and vote on it. There really are only two areas we can cut, staff/operating hours and materials. We do not want to cut those areas, but to maintain those lines, we have to hope our maintenance costs do not increase.

Meeting Room Policy

Dolin presented a meeting room policy with a new fee structure. The proposed policy charges fees for all groups who use the rooms. In district fees would be lower than out of district and not-for-profit groups would receive a discount. Additional fees apply for special set-ups, technology, and additional cleaning. Groups must pay prior to getting access to the rooms. All meeting room fees will be able to be paid online with a credit or debit card or in person with cash or check. Our aim is to make this easy and straight forward to administer and to program the system to automate it to the greatest degree possible. We do not have staff dedicated to running the meeting rooms, so the tasks have to fit in with all of their other duties for library services.

The meeting rooms are often unoccupied, but when occupied, they demand many of the Library’s scarce resources including staff time, utilities, supplies, and technology. Managing the bookings, preparing room set-ups, and ensuring that audiovisual equipment functions properly requires that staff with the ability to manage these issues be available to address issues as they arise. Maintaining comfortable temperatures in the various rooms requires additional utilities. Large crowds of people generate more trash, use more janitorial supplies, water and sewer, require additional cleaning, and tend to cause long queues of people who need help all at once. We have no wish to discourage groups from using the library, but we need to pay for staff to maintain the reservations system and prepare spaces for the meetings in addition to the supplies, utilities, and contracted services. The fees are not intended to raise money but to cover costs. Staff proposes adopting the policy with an effective date of July 1, 2014 to allow time for groups to find alternative spaces if they do not wish to pay the fees. We will notify all past and current room users as soon as the policy is adopted. We also hope to arrange for scout groups to help with planting, weeding, outdoor trash pick-up, watering, dusting, and similar activities in return for waiving room fees in the fall. Durrenberger suggested tabling this issue to the May meeting when more trustees might be present to consider and vote on it, but the other three trustees present did not wish to do so. Graceffa has spoken with many residents before and since the referendum failed, both library users and non-users. She reported that most people she spoke to said charging for the use of meeting rooms makes sense.

Motion: To adopt the revised Meeting Room Policy as presented to be effective on July 1, 2014. Motion by Coffman. Second by Graceffa. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Motion passed.

Building Bonds – refunding possibilities

Three firms, Robert Baird, Ehlers and Associates, and Speer Financial, submitted proposals to refund the building bonds, which are callable in January 2015. The Board considered a packet with a comparison of the proposals prepared by Dolin, which showed the potential to save between $568,921 and $786,308 over the life of the bonds. This savings cannot be used for operations, but would save library district taxpayer money. The trustees requested that Dolin set up presentations in the next week or two by the three firms to discuss their services and the refunding process. Dolin will post Special Meetings and take minutes to accommodate all trustees who wish to attend the presentations.

JavaPlus Café

Mike Morkert from the JavaPlus Café requested more marketing of the meeting rooms and access to the meeting rooms before the library opens. He proposed formal reading times during mornings before the library opens. Morkert also requested the use of the shared Friends retail space to resell merchandise he would purchase from others. He also wants the sole lease of the seating space in the shared Friends/Café space. None of these activities is included under the current lease proposal, and all would add costs to the Library without adding any revenues for the Library. The Board did not approve the changes.

Review of Closed Session Minutes

Durrenberger distributed the approved, but not released, closed session minutes for the six month review by the trustees. This review does not apply to the audio recordings, which must be retained for at least 18 months.

Motion: To keep the closed session minutes confidential for six more months and then review again. Motion by Bergman. Second by Graceffa. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Motion passed.

Executive Session

Director’s evaluation.

Motion: To enter into executive session for the discussion of personnel issues as allowed by the Open Meetings Act at 7:55pm. Motion by Durrenberger. Second by Graceffa. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Motion passed.

Motion: To enter into regular session at 8:22pm. Motion by Durrenberger. Second by Graceffa. Roll call vote: Coffman – yes, Bergman – yes, Durrenberger – yes, Graceffa – yes, Motion passed.

Agenda items for May 22, 2014 Board Meeting

FY 2014-15 Operating Budget, Building Bond Refunding Options, 2014-15 Per Capita Grant Requirements.

Adjournment

Motion: To adjourn the meeting at 8:24 pm. Motion by Durrenberger. Second by Coffman. Voice vote: all yes. Motion passed.

Attachments:
Download this file (Minutes_4-14-14.pdf)April 24, 2014 Board Meeting Minutes[ ]Director222 Kb
 
May 22, 2014 Board Meeting Agenda Print
Library Board

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District Thursday, May 22, 2014 6:00 p.m.

125 Municipal Drive, Sugar Grove, Illinois

 

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

3. Pledge of Allegiance

4. Approval of the Minutes of April 24, 2014 Board Meeting and April 30, 2014 Special Board Meeting.

5. Correspondence

6. Review of Financial Reports

7. Approval of the April 2014 Check Register – Action

8. Library Report

9. Board Representative Reports

a. Budget and Finance

b. Building

c. Grounds

d. Bylaws

e. Long Range Planning

f. Personnel

g. Policy

h. Technology

i. Special (Community Relations)

10. Friends Report

11. OLD BUSINESS

a. Referendum results – plans for the future

b. 2014-15 Operating Budget

c. Building Bonds – refunding possibilities

12. NEW BUSINESS

a. Copiers

b. Liability Insurance

c. Per Capita Grant Requirements

 IPLAR – statistics and previous grant expenditures

 Standards Chapter Review - Serving our Public 3.0: Standards for Illinois Public Libraries – Chapter 7: Collection Management and Resource Sharing

 Education and Training – at least one staff member must attend a course from RAILS or ISL

 Technology – Edge Initiative

d. Executive Session, if applicable

e. Agenda items for June 26, 2014 Board of Trustees Meeting 13. Adjournment

*SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

 Speak only when recognized by the President of the Board or person conducting the meeting.  Rise and state their name

 Limit their public comment time to three (3) minutes

 Make public comment that related to Library business only.

Adopted 3/10/2011

 

Attachments:
Download this file (Agenda 2014-04-24DRAFT.pdf)May 22, 2014 Board Meeting Agenda[ ]Director82 Kb
 
May 5, 2014 Special Board Meeting Print
Library Board

Agenda

Special Meeting of the Board of Trustees

Sugar Grove Public Library District

Monday, May 5 2014

1:30 p.m.

125 S Municipal Drive, Sugar Grove, Illinois

  1. Call to Order / Roll Call and Introduction of Trustees

  2. Presentation of Ehlers & Associates proposal for financial services related to the refunding of General Obligation Library Bonds, Series 2005

  3. Trustee question and answer period

  4. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records.*

  5. Adjournment

     

*SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY

The purpose of this policy is to ensure that the interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their business in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

  • Speak only when recognized by the President of the Board or person conducting the meeting

  • Rise and state their name

  • Limit their public comment to three (3) minutes

  • Make public comment that relates to Library business only

Adopted 3/10/2011

Attachments:
Download this file (Agenda Special Meeting 20140505.pdf)20140505 Special Board Meeting[ ]Director141 Kb
 
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