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April 23, 2015 Board Meeting Agenda

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on April 23,
2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.


Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees
Sugar Grove Public Library District
Thursday, April 23, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees
2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the
Library’s public records*
3. Pledge of Allegiance
4. Approval of the March 26th, 2015 Minutes - Regular Board Meeting – Action Required
5. Correspondence
6. Review of Financial Reports
7. Approval of the March 2015 Check Register – Action Required
- A review and approval of expenditures for the month of March, 2015. Check register amount of
$14,244.54.
8. Director’s Report
9. Board Representative Reports
a. Budget and Finance
b. Building
c. Grounds
d. Bylaws
e. Long Range Planning
f. Personnel
g. Policy
h. Technology
i. Special

10. Friends Report
11. Old Business
a. Sugar Grove Proposed TIF – Discussion

- A review of the TIF proposed for Sugar Grove; implications to Library

b. Parking Lot Project - Discussion


12. New business

a. Budget for Fiscal Year 2015-2016 - Discussion

- The working budget for FY 2015-16 budget will be presented in the May meeting.
- Update on progress

b. Consultation from Architect/Engineer – Discussion

- The Library has a pressing issue of efflorescence, tuck-pointing and mortar analysis

- Consensus on consultation

c. Addition of Director Shannon Halikias as authorized administrator representative on accounts and signer credit card – Action Required

- Required authorization that shifts administrator authorization from Carol Dolin to Shannon Halikias

d. Natural Gas Contract Renewal – Action Required

- Natural gas contract to expire in June, requires May renewal. This action will change the contract from a floating rate to a set rate for stable budgeting for a 12 month period.

e. Items for May agenda

13. Adjourn
SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11
The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

- Speak only when recognized by the President of the Board or person conducting the meeting.

- Rise and state their name

- Limit their public comment time to three (3) minutes

- Make public comment that related to Library business only.

Attachments:
Download this file (4-23-15 Agenda - Final.pdf)4-23-15 Agenda - Final.pdf[ ]Wayne249 Kb
 
4-21-15 Agenda - Special meeting

 

Public/Legal Notice


There will be a Special Meeting of the Board of Trustees on Tuesday April 21, 2015 at 5:00 p.m. This meeting will be held in the Board Room of the Sugar Grove Public Library located at 125 S. Municipal Drive, Sugar Grove. The Public is welcome to attend.


Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.


Agenda


Special Meeting of the Board of Trustees
Sugar Grove Public Library District
Tuesday, April 21, 2015 5:00 p.m.


1. Call to Order/Roll Call and Introduction of Trustees


2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*


3. Pledge of Allegiance


4. Discussion of Proposed TIF for Sugar Grove “Proposed Northeast Airport Tax Increment Financing District #2 Redevelopment Plan” - Discussion


5. Resolution for Board of Trustee statement on Proposed TIF; Proposed Northeast Airport Tax Increment Financing District #2 Redevelopment Plan – Action Required
-The Board may elect to vote on a resolution/statement on the Proposed TIF for Sugar Grove


6. Adjourn


SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11
The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:
- Speak only when recognized by the President of the Board or person conducting the meeting.
- Rise and state their name 
- Limit their public comment time to three (3) minutes
- Make public comment that related to Library business only.

Attachments:
Download this file (4-21-15 Agenda - Special meeting.pdf)4-21-15 Agenda - Special meeting.pdf[ ]Wayne237 Kb
 
February 26, 2015 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
February 26, 2015
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes Feb 26, 2015.pdf)Minutes Feb 26, 2015.pdf[ ]Wayne323 Kb
 
March 26, 2015 Board Meeting Agenda

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on March 26,
2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, March 26, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees
2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*
3. Pledge of Allegiance
4. Approval of the February 26th, 2015 Minutes - Regular Board Meeting – Action Required
5. Correspondence
6. Review of Financial Reports
7. Approval of the February 2015 Check Register – Action Required
• A review and approval of expenditures for the month of February 2015.
8. Director’s Report
9. Board Representative Reports
a. Budget and Finance
b. Building
c. Grounds
d. Bylaws
e. Long Range Planning
f. Personnel
g. Policy
h. Technology
i. Special
10. Friends Report
11. Old Business
a. Bond Refinance Summary and Financial Planning – Discussion

Steve Larson of Ehlers will be present for a brief discussion and summary.

b. Parking Lot Repair Project Update - Discussion

A discussion of a project to repair the cracked parking lot, seal and stripe.

12. New business
a. Financial Chronology- Action Required

Discussion and adoption of a financial chronology estimation for the upcoming fiscal year

Budget planning schedule
b. Tax Allocation Update – Discussion

c. Legal Memorandum Review – Discussion

A review of recent updates to the Library District Act

d. Sugar Grove Proposed TIF – Discussion

A review of the proposed TIF for Sugar Grove

13. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11
The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

Speak only when recognized by the President of the Board or person conducting the meeting.

Rise and state their name

Limit their public comment time to three (3) minutes

Make public comment that related to Library business only.

Attachments:
Download this file (3-26-15 Agenda - Final.pdf)3-26-15 Agenda - Final.pdf[ ]Wayne246 Kb
 
January 22, 2015 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
January 22, 2015
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes January 22, 2015.pdf)Minutes January 22, 2015.pdf[ ]Wayne249 Kb
 
February 26, 2015 Board Meeting Agenda

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on February 26, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda
Regular Meeting of the Board of Trustees
Sugar Grove Public Library District
Thursday, February 26, 2015 7:00 p.m.

 

1. Call to Order/Roll Call and Introduction of Trustees
2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*
3. Pledge of Allegiance
4. Approval of the January 22th, 2014 Minutes - Regular Board Meeting – Action Required
5. Correspondence
6. Review of Financial Reports
7. Approval of the January 2015 Check Register – Action Required

  • A review and approval of expenditures for the month of January 2015.

8. Director’s Report

  • Introduction of new Adult Services Manager Genna Mickey.

9. Board Representative Reports

  1. Budget and Finance
  2. Building
  3. Grounds
  4. Bylaws
  5. Long Range Planning
  6. Personnel
  7. Policy
  8. Technology
  9. Special

10. Friends Report
11. Old Business

  1. Development and Trustee Training – Discussion
  2. A brief discussion of American Library Association and Illinois Library Association meetings attended by the Director and Trustees.

12. New business

  1. Budget Process – Discussion
    A discussion of the expected schedule for budget development for Fiscal Year 2015-2016.
  2. Items for March meeting - Discussion

13. Adjourn


SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11
The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

  • Speak only when recognized by the President of the Board or person conducting the meeting.
  • Rise and state their name
  • Limit their public comment time to three (3) minutes
  • Make public comment that related to Library business only.

 


 

Attachments:
Download this file (2-26-15 Agenda - Final.pdf)2-26-15 Agenda - Final.pdf[ ]Wayne245 Kb
 
December 18, 2014 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
December 18, 2014
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes December 18, 2014.pdf)Minutes December 18, 2014.pdf[ ]Wayne335 Kb
 
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