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Minutes of October 27, 2011, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF OCTOBER 27, 2011, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large meeting room at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Robert Bergman; and Anthony Oliver. Interim Library Director: Marilyn Boria.

 

Public Comments:

Pat Graceffa – Read a statement – see attached. Thanked the trustees that voted for mediation with former director Beverly Holmes Hughes. Stated that she understood that the library is not presently in a position to contribute towards the cost of the upcoming community sign to be located at Cross and Route 47, but urged the board to return to that issue in the future. Stated that if it becomes necessary to close the library for a period of time, the best time would be January/February when it is used the least.

Mari Johnson - Thanked the trustees that voted for mediation with former director Beverly Holmes Hughes. Encouraged the board to involve the community in the upcoming financial decisions.

Shari Baum – Encouraged all involved to go into the mediation with former director Beverly Holmes Hughes with open minds. Presented a copy of Doug Hartman’s recent letter to the Elburn Herald - see attached.

Ken Wiesner – Encouraged the mediation process and the library’s involvement with the upcoming community sign to be located at Cross and Route 47. Thanked the board for the Overdrive program.

 

Trustee Julie Wilson asked who the library should talk to about the community sign. Marilyn Boria stated that she would follow up on that issue.

 

Greg Koster – Explained his past request for trustee resignations. Expressed his hope that the current difficulties can be resolved and that the mediation between the board and former director Beverly Holmes Hughes will be successful.

 

 

President Joan Roth closed public comment.

 

Minutes of October 6, 2011, Board of Trustees Closed Session:

 

Motion: To approve the minutes of the October 6, 2011, board of trustees closed session. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Role Call Vote: Bergman – Yes, Oliver – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes. Motion carried.

 

 

 

Minutes of October 6, 2011, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the October 6, 2011, board of trustees regular meeting. Motion by Bill Durrenberger, 2nd by Robert Bergman. Role Call Vote: Bergman – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Correspondence:

None

 

Approve Payment of Certain Expenses:

 

Motion: To approve the payment of certain expenses. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Marilyn Boria reviewed and explained the expenses being approved. There were several questions and comments by some of the trustees. Role Call Vote: Bergman – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Library Report:

Marilyn Boria handed the trustees a paper from the Village of Sugar Grove on the Connect and Communicate meeting and explained the purpose of that meeting which the trustees were encouraged to attend. She reviewed several upcoming library programs. She reported on the status of the repair of the library’s sign.

 

Anthony Oliver then reported on some of his recent activities as the building and grounds representative and presented two papers, one concerning the landscaping company and the other concerning the cleaning company. There was some discussion among the trustees of these two issues. He also briefly reported on his recent attendance at an Illinois Library Association conference.

 

OLD BUSINESS:

 

Audit:

Marilyn Boria gave the trustees a draft of the audit report, along with a paper comparing last year’s expenses with the prior year’s expenses. There was some discussion of these items among several of the trustees and Marilyn Boria.

 

Approval of Mediator:

 

Motion: To not enter into mediation with former director Beverly Holmes Hughes. Motion by Art Morrical, 2nd by Joan Roth. Bill Durrenberger stated that the motion was out of order since the agenda stated only that “Approval of Mediator” is under consideration – not whether to mediate. Marilyn Boria stated that per a request to her by Art Morrical, she had discussed that point with the board’s attorney, Roger Ritzman, earlier on this date who had advised her that Art Morrical’s motion would not be out of order since the agenda item could be interpreted broadly enough to cover Art’s motion. There was some discussion among the trustees of this attempt to reverse the board’s previous decision to mediate. Julie Wilson expressed her desire to go into closed session to discuss the issues surrounding former director Beverly Holmes Hughes. Art Morrical withdrew his motion and Joan Roth withdrew her second.

 

 

Motion: To go into closed session in accordance with Section 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the Sugar Grove Public Library District or legal counsel for the Sugar Grove Public Library District, including hearing testimony on a complaint lodged against an employee of the Sugar Grove Public Library District or against legal counsel for the Sugar Grove Public Library District to determine its validity. Motion by Bill Durrenberger, 2nd by Julie Wilson. Roll Call Vote: Bergman – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

 [The six trustees and interim director Marilyn Boria then left the large meeting room to go to another room in the library at 8:10 p.m. The board went into closed session.]

 

[Trustee Dan Herkes arrived during the middle of the closed session.]

 

[The seven trustees and interim director Marilyn Boria then returned to the large meeting room at 9:10 p.m.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Approval of Mediator (continued):

 

Motion: To not enter into mediation with former director Beverly Holmes Hughes. Motion by Art Morrical, 2nd by Joan Roth. Trustees Oliver, Durrenberger, and Herkes expressed their disapproval of this change in position of the board. Roll Call Vote: Bergman – Yes, Herkes – No, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – No, Oliver - No. Motion carried, four to three.

 

NEW BUSINESS:

 

Village of Sugar Grove TIF District Proposal:

Marilyn Boria gave the trustees two papers outlining the proposed district boundaries and explained the status of this matter.

 

Approve Truth in Taxation Act Notice for a Public Hearing:

Marilyn Boria gave the trustees a copy of the so-called “black box” notice that will be published in the newspaper for this item and explained the status of this matter.

 

Motion: To approve the Truth in Taxation Act Notice for public hearing. Motion by Dan Herkes, 2nd by Bill Durrenberger. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

Motion: To adjourn. Motion by Anthony Oliver.  Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned at 9:30 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

 
Minutes of October 13, 2011, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF OCTOBER 13, 2011, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large basement room at the Sugar Grove Community House.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; and Anthony Oliver. Interim Library Director: Marilyn Boria.

 

Trustee Robert Bergman arrived several minutes thereafter.

 

Public Comments:

Pat Graceffa – Thanked the board for tonight’s meeting and expressed her hope that the board would approach mediation with an open mind.

Doug Hartman – Spoke for Mary Powers who wondered why a prior letter of hers which she had given to the library staff did not get read at the August 23, 2011, board meeting or placed with that board meeting’s minutes. He read a statement from Mary Powers supporting former director Beverly Holmes Hughes and criticizing the board for firing her. He gave the board secretary a copy of Mary Powers’ recent letter to the Aurora Beacon-News – see attached – for inclusion with the minutes for tonight’s board meeting. He then spoke on his own behalf and stated his concern over the financial and other problems of the library, his wish for the board to clearly state its new direction, and his hope that the board will enter into mediation with the former director as a way to resolve all the troubling issues currently surrounding the library.

Mari Johnson – Read a statement - see attached. Stated her concern over the library’s financial difficulties and her encouragement over possible mediation with the former director. Encouraged the board to work through the various issues, including involvement of the public in the process.

Shari Baum – Read a statement – see attached. Praised interim director Marilyn Boria. Criticized those who act anonymously. Expressed her deep concern over the library’s current financial situation and stated some possible changes in operating procedures that might help. Posed some questions about the board’s intentions. Asked for the resignations of trustees Roth, Morrical, and Bergman.

Jenny Shaw Parolek – Expressed concern over the library’s current situation. Praised former director Beverly Holmes Hughes and the library’s current staff. Concerned over the possible closing of the library. Encouraged the board to re-hire Beverly Holmes Hughes and focus its time and money on improving the library.

Meadow Sabelko – Stated that her family uses the library often. Concerned over the possible closing of the library.

Dan Nagel – Stated his belief that the library’s funds from the sale of its former Snow Street building cannot be used for library operations – only for capital improvements, per Illinois Department of Revenue rules.

Erin Erickson – Stated her confusion over why the board does not listen to the public who consistently attend board meetings and why the board continues to spend money as a result of the firing of the former director Beverly Holmes Hughes. Expressed her belief that the board can assist in the passage of a referendum, which is the long-term solution to the library’s current financial difficulties, by listening to the public, reversing course, and re-hiring Beverly Holmes Hughes.

Mari Johnson (again) – Stated that from her experience as trustee on the Village of Sugar Grove’s board with regard to the recent TIF issue, it is possible for a board to reverse course, as the Village board did with the TIF matter. The Village listened to the community and responded to the community’s wishes. Stated that the library board should do the same and put the community’s wishes ahead of their own personal opinions.

Ron Leisher – Stated that he was encouraged by the last board meeting’s indication that the board might be willing to mediate with former director Beverly Holmes Hughes. Stated that a referendum is the solution to the library’s current difficulties, but pointed out that the money from a referendum will not be received for at least two years. Expressed his opinion that a library is important in the community for the success of the community’s young people as they prepare for adult life.

David Verdeyen – Criticized the behavior of the public at past meetings but also stated that the public was behaving better at tonight’s meeting. Stated his concern over personal attacks against members of the board at past meetings and his opinion that such personal attacks can lead to violence. Stated that perhaps the board should have someone at its meetings to remove members of the public who misbehave. Encouraged the public to behave better.

Doug Hartman- Stated that he felt that some of David Verdeyen’s comments were directed at him, but disagreed that any of his comments have been inappropriate. Specifically denied any risk of violence from his comments.

 

Trustee Bill Durrenberger stated his opinion that although it may be true that some public comments may have been somewhat inappropriate, if David Verdeyen understood how justifiably upset the community is over the firing of former director Beverly Holmes Hughes, he would not be criticizing folks but praising them for their restraint.

 

David Verdeyen – Stated that he had not said that anybody threatened violence – just that comments can eventually lead to violence.

 

President Joan Roth closed public comment.

 

Approve Payment of Certain Expenses:

 

Motion: To approve the payment of certain expenses. Motion by Dan Herkes, 2nd by Bill Durrenberger. Trustee Bill Durrenberger stated that interim director Marilyn Boria had voluntarily lowered her pay from $72.00 per hour to $50.00 per hour. Trustee Anthony Oliver stated that he was looking into some savings on building and grounds expenses and would report to the board at a future meeting. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

 

Motion: To go into closed session in accordance with Section 2(c)(1) of the Illinois Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – No, Durrenberger – Yes, Oliver - Yes. Motion carried, six to one.

 

[The seven trustees and interim director Marilyn Boria then left the large basement room to go to the southeast room on the main floor of the Community House. The board went into closed session.]

 

[The seven trustees and interim director Marilyn Boria then returned to the large basement room.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Hiring of New Director/Rehiring of Former Director:

 

Motion: To enter into mediation with former director Beverly Holmes Hughes. Motion by Bill Durrenberger, 2nd by Dan Herkes. There was some discussion by several of the trustees. Roll Call Vote: Bergman – No, Herkes – Yes, Roth – No, Wilson – Yes, Morrical – No, Durrenberger – Yes. Oliver – Yes. Motion carried, four to three.

 

 

Motion: To adjourn. Motion by Dan Herkes, 2nd by Robert Bergman.  Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned. These minutes are submitted by Bill Durrenberger, board secretary.

 
Public Hearing: an ordinance levying taxes Print
Library Board

 

AGENDA FOR PUBLIC HEARING

AN ORDINANCE LEVYING TAXES FOR FY 2011-2012

BOARD OF LIBRARY TRUSTEES OF THE

SUGAR GROVE PUBLIC LIBRARY DISTRICT

SG PUBLIC LIBRARY

125 MUNICIPAL DRIVE

THURSDAY, NOVEMBER 10, 2011

7:00 P.M.

1. Call to Order/Roll Call

2. Public Comments on FY 2011-2012 Levy Ordinance

3. Board Comments

4. Adjourn Public Hearing

 
Board Meeting Nov. 10 Print
Library Board

 

NOTICE IS HEREBY GIVEN that the Board of Trustees of the Sugar Grove Public Library will hold a meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Thursday, November 10, 2011, immediately following the Public Hearing. The following is the agenda for this meeting.

Call to order/Roll call and introduction of trustees

Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.

Approval of the minutes of October 27, 2011, regular session

Approval of the minutes of the October 27, 2011 closed session

Approval of the minutes of the October 13, 2011 Special Meeting

Approval of the minutes of the October 13, 2011 closed session

Correspondence

Financial Report - Action

Library Report

Report from Trustee Oliver on the ILA Annual Conference

 

OLD BUSINESS

Audit – Review/Discussion/Acceptance

Approval of a Search Firm to Hire a New Director - Action

Additional Unfinished Business

NEW BUSINESS

Approval of the 2011 Levy Ordinance - Action

Library Participation in Community Sign at Cross St. & Rt. 47 - Action

Closed session, if applicable

Agenda Items for December 8, 2011, Board of Trustees meeting

Adjourn

 

 
Board Meeting Nov. 10 Print
Library Board

 

NOTICE IS HEREBY GIVEN that the Board of Trustees of the Sugar Grove Public Library will hold a meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Thursday, November 10, 2011, immediately following the Public Hearing. The following is the agenda for this meeting.

Call to order/Roll call and introduction of trustees

Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.

Approval of the minutes of October 27, 2011, regular session

Approval of the minutes of the October 27, 2011 closed session

Approval of the minutes of the October 13, 2011 Special Meeting

Approval of the minutes of the October 13, 2011 closed session

Correspondence

Financial Report - Action

Library Report

Report from Trustee Oliver on the ILA Annual Conference

 

OLD BUSINESS

Audit – Review/Discussion/Acceptance

Approval of a Search Firm to Hire a New Director - Action

Additional Unfinished Business

NEW BUSINESS

Approval of the 2011 Levy Ordinance - Action

Library Participation in Community Sign at Cross St. & Rt. 47 - Action

Closed session, if applicable

Agenda Items for December 8, 2011, Board of Trustees meeting

Adjourn

 
Minutes of October 6, 2011, Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF OCTOBER 6, 2011, SPECIAL MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in one of the large meeting rooms at the library.

 

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Julie Wilson; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; Anthony Oliver; and Robert Bergman. Interim Library Director: Marilyn Boria.

 

Public Comments:

Pat Graceffa - Read a statement – see attached. Criticized trustees Roth, Morrical, Wilson and Bergman for causing the library’s current difficulties and called upon them to fix the situation. Expressed concern over the difficulties that a new director will have in dealing with those four trustees. Suggested a trustee workshop to educate the trustees on their responsibilities.

Shari Baum – as an individual taxpayer - Read a statement – see attached. Expressed concern about the library’s current financial difficulties. Criticized trustees Roth, Morical, Wilson and Bergman for causing the library’s current difficulties and asked that they resign.

Shari Baum – as Executive Director of the Sugar Grove Chamber of Commerce - Read two statements – see attached. Explained the Chamber’s status and detailed the past assistance given to the Chamber by the library. Stated her hope that this past relationship will continue.

Louise Coffman - Read a statement – see attached. Criticized trustees Roth, Morrical, Wilson and Bergman for causing the library’s current difficulties. Criticized trustee Roth for her volunteer work at the Elburn Library without doing the same for the Sugar Grove Library and for her part in the firing of Beverly Holmes Hughes.

Douglas Hartman - Read a statement – see attached. Recited some of the history of the current library situation. Criticized trustees Roth, Morrical, Wilson and Bergman for causing the library’s current difficulties, the firing of Beverly Holmes Hughes, and various other matters.

 

President Joan Roth closes public comment.

 

Minutes from September 22, 2011, Board of Trustees Budget & Appropriations Public Hearing:

 

Motion: To approve the minutes of the September 22, 2011, board of trustees budget & appropriations public hearing. Motion by Anthony Oliver, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

 

Minutes from September 22, 2011, Board of Trustees Regular Meeting:

 

Motion: To approve the minutes of the September 22, 2011, board of trustees regular meeting. Motion by Anthony Oliver, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Herkes – Yes, Wilson - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Correspondence:

None

 

Financial Report:

Marilyn Boria presented the board with a printout of checks from September 1 through September 30, 2011.

 

Motion: To approve the financial report. Motion by Bill Durrenberger, 2nd by Julie Wilson.  Anthony Oliver questioned the payments to Blue Cross Blue Shield. Marilyn Boria explained that the payments were for different months. Anthony Oliver asked about the comparison of current to past year expenses. Dan Herkes explained that he and Marilyn Boria were working on that issue. Marilyn Boria explained some accounting changes being made, going forward, to provide an improved breakdown of the categorization of expenses, and there was some discussion among the trustees and Marilyn Boria of this issue. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Review of Draft Working Budget:

Dan Herkes explained that the library’s expenses have increased and have exceeded expectations, citing in particular a very substantial increase in health insurance costs. He further explained some efforts being made to improve the record-keeping and report-generation systems. Anthony Oliver commented that there should be better checks and balances concerning check writing. Dan Herkes stated that the accountants and auditors are keeping close watch. Art Morrical explained that the board typically approves all checks at board meetings.

 

Dan Herkes stated that the board will have to make some difficult decisions soon concerning budget items due to the current difficulties, listing some areas that are possible areas to cut – health insurance, public relations. Marilyn Boria mentioned a recent staff review of all expenses, citing a $100.00 a month advertising expense with the Elburn Herald that could be cancelled. Several members of the public commented on this issue, and Marilyn agreed to discuss this issue anew. Marilyn also mentioned the coming sign at the corner of Route 47 and Cross Street and the request that the library contribute $2,000.00 to $4,000.00 towards the expense of this sign, which the library may not be able to do. Dan Herkes then mentioned the coming expense of a search firm to assist the library in locating a new director, the increased legal expenses, and the consulting expense paid to Miriam Pollack for the recent services of Arlene Kaspik. Anthony Oliver then suggested mediation with former director Beverly Holmes Hughes.

 

Dan Herkes stated that it is now clear that the library is on course to spend more money than it will collect for the current fiscal year and raised the question of how this budget deficit will be handled – cuts in the budget or taking funds from some other source or a mixture of both.

 

Interim Director Report:

Marilyn Boria provided a written report overviewing current items. She explained the upcoming hiring of a magazine jobber to assist with the magazine subscriptions which will result in a slight reduction in library costs and staff time. She explained current staff responsibilities. She thanked Dan Herkes for his substantial time in assisting her with financial issues. In response to a question from Julie Wilson, Marilyn stated that the library’s front sign will be fixed tomorrow.

 

 

Old Business:

 

Audit Update:

Dan Herkes reported that the auditors have completed most of their work but are still waiting on some information from the library. A report is coming from them soon which will include some suggestions that they have for the library.

 

Petty Cash Account:

 

Motion: To approve the petty cash account. Motion by Robert Bergman, 2nd by Bill Durrenberger.  In response to a question from Anthony Oliver, Marilyn Boria confirmed that mileage reimbursement would be per IRS allowances. She also explained the benefit and operation of this new procedure. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Meeting Room Policy:

 

Motion: To approve the revised meeting room policy. Motion by Dan Hankes, 2nd by Robert Bergman.  Marilyn Boria explained past practice and the changes being made by the revised meeting room policy. There was discussion of the tables and chairs set-up procedure in the revised policy – the library staff will handle that task. There was discussion of the fees schedule. Marilyn Boria stated that the scheduling software allows room bookings out to six months which the staff feels is adequate. There was discussion of the audio-visual equipment, and Marilyn Boria explained the new policy with regard to this equipment. The equipment is presently not working properly, but repairs have been arranged through Northern Illinois University. President Joan Roth appointed trustee Anthony Oliver as the buildings and grounds representative on the board, and he agreed to check into the status of the audio-visual equipment. There was some discussion of misbehavior and banning from the library based on that misbehavior. There was some discussion of appropriate and inappropriate uses of the rooms. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

 

New Business:

 

Adopt Resolution to Determine Estimate of Funds:

 

Motion: To adopt a resolution to determine estimate of funds. Motion by Dan Herkes, 2nd by Bill Durrenberger.  Marilyn Boria and Dan Herkes explained that this item is similar to the budget and appropriation ordinance that was recently approved by the board. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Approve Certified Estimate of Revenues:

 

Motion: To approve certified estimate of revenues. Motion by Dan Herkes, 2nd by Bill Durrenberger.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Approval of the 2012 Illinois Public Library Per Capita Grant:

 

Motion: To approve the 2012 Illinois Public Library Per Capita Grant. Motion by Bill Durrenberger, 2nd by Dan Herkes.  Marilyn Boria explained that there were some issues that needed to be discussed to comply with requirements for this grant. She led the board through the applicable form and completed that form based upon the board’s responses. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Contract for HVAC Maintenance:

 

Motion: To approve an HVAC maintenance contract with Greiter’s Mechanical Service Contracting Co. Motion by Anthony Oliver, 2nd by Dan Herkes.  There was some discussion about the company and the amount charged by this company. Marilyn Boria stated that she had made some inquires and felt that the contract was a good one, and in light of the short time available, she felt it should be accepted. She stated that next year this item could be put out for bid. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Revised Lost and Found Policy:

 

Motion: To approve the revised lost and found policy. Motion by Bill Durrenberger, 2nd by Dan Herkes.  Marilyn Boria explained that this policy was suggested by the staff. Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Bond for President and Treasurer:

 

Motion: To approve the bond for the president and the treasurer with the Ohio Casualty Insurance Company. Motion by Dan Herkes, 2nd by Julie Wilson.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Bergman - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried.

 

Proposed Change of Date for November 2011 and December 2011 Board Meetings:

 

Motion: To change the November 24, 2011, regular board meeting date to November 10, 2011, and the December 22, 2011, regular board meeting date to December 8, 2011. Motion by Bill Durrenberger, 2nd by Dan Herkes.  Roll Call Vote: Durrenberger - Yes, Herkes - Yes, Morrical - Yes, Roth – Yes, Wilson – Yes, Oliver - Yes. Motion carried. Robert Bergman was temporarily absent from the meeting for this vote.

 

New Director Search:

Joan Roth stated that the library had received two proposals from search firms. Bill Durrenberger stated that he felt mediation with Beverly Holmes Hughes should be considered, in light of Anthony Oliver’s earlier comments at this meeting. Dan Herkes agreed. Bill asked if any of the other four trustees would be willing to consider such mediation. Anthony Oliver stated that he felt a contract between Beverly and the board would be appropriate if the board were willing to hire her back. He urged the four trustees to reconsider their position. He stated that this would help the library from a financial perspective and also from a public relations point of view. Dan Herkes stated his agreement. Anthony Oliver added that he felt such a resolution of the current difficulties would assist in passing a referendum. Art Morrical stated that no budget was agreed on for the entire past fiscal year. Anthony Oliver stated that it was the board’s ultimate responsibility to adopt a budget. There was discussion of the attorney fees spent and incurred during the last fiscal year and during this fiscal year to date. Dan Herkes stressed that hiring a new director would substantially add to the library’s financial deficit. Bill Durrenberger stated that all that was being proposed tonight was to enter into discussions with Beverly Holmes Hughes. Art Morrical stated that he had repeatedly asked Beverly Holmes Hughes for budget information which was not provided. Bill Durrenberger asked Marilyn Boria her opinion of an annual salary that would be required in order to hire a competent new director, and Marilyn stated that without checking sources, her guess would be that it would not require a salary above $80,000.00. She further stated that the Downers Grove library had recently hired a director at an annual salary of a little over $100,000.00. Julie Wilson stated that she would be willing to discuss the possibility of mediating in a closed board session. There was discussion of whether Marilyn Boria could perform the search for a new director. Marilyn stated that perhaps she could, but that that would not be best for the library in her opinion since she would also need to continue to run the library, and this approach would not save the library any money in comparison with the fee to be charged by a search firm. Robert Bergman then raised the issue of the many failed referendums in recent years and expressed his opinion that much – but not all - of the responsibility for the failures was Beverly’s. There was discussion among the trustees concerning the reasons for these past failures. Bill Durrenberger then made a motion to table the new director search firm item to the October 27, 2011, meeting. There was some discussion of mediation procedure. Dan Herkes then seconded Bill’s motion. There was further discussion of the mediation and new director search issues and whether a fourth trustee would be willing to consider mediation. Bill Durrenberger withdrew his motion and Dan Herkes withdrew his second of that motion.

 

Motion: To go into closed session in accordance with Section 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Motion by Bill Durrenberger, 2nd by Anthony Oliver. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – No, Wilson – Yes, Morrical – No, Durrenberger – Yes, Oliver - Yes. Motion carried, five to two.

 

[The seven trustees and interim director Marilyn Boria, then left the large meeting room to go to the board room. The board went into closed session.]

 

[The seven trustees and interim director Marilyn Boria then returned to the large meeting room.]

 

Motion: To go back into open session. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – Yes, Herkes – Yes, Roth – Yes, Wilson – Yes, Morrical – Yes, Durrenberger – Yes, Oliver - Yes. Motion carried.

 

Motion: To table the new director search proposals until the next board meeting. Motion by Bill Durrenberger, 2nd by Dan Herkes. Roll Call Vote: Bergman – No, Herkes – Yes, Roth – No, Wilson – Yes, Morrical – No, Durrenberger – Yes. Oliver – Yes. Motion carried, four to three.

 

Announcements:

Bill Durrenberger stated that he and Dan Herkes would stay after the meeting to informally discuss matters with the public in order to provide a means for the public to have some discussion with board members in light of the fact that there appears to be no time during a board meeting for such discussion.

 

Motion: To adjourn. Motion by Anthony Oliver and Julie Wilson.  Voice Vote: All - Yes. Motion carried.

 

Meeting adjourned. These minutes are submitted by Bill Durrenberger, board secretary.

 
Board Meeting Agenda for 10/27/2011 Print
Library Board

NOTICE IS HEREBY GIVEN that the Board of Trustees of the Sugar Grove Public Library will hold a meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Thursday, October 27, 2011, at the hour of 7:00 p.m. The following is the agenda for this meeting.

Call to order/Roll call and introduction of trustees

Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.

Approve minutes of October 6, 2011, closed session, if no changes are required; otherwise, discussion in closed session.

Approve minutes of October 6, 2011 regular session.

Correspondence

Approval of Invoices

Library Report

OLD BUSINESS

Audit - Discussion

Approval of Mediator - Action

Additional Unfinished Business

NEW BUSINESS

Village of Sugar Grove Tax Increment Financing District Proposal - Discussion

Approve Truth in Taxation Act Notice for a Public Hearing - Action

Closed session, if applicable

Agenda Items for November 10, 2011, Board of Trustees meeting

Adjourn

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