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Board of Trustees Agenda April 26, 2012 Print
Library Board

Agenda
Regular Meeting of the Board of Trustees
Sugar Grove Public Library District
Thursday, April 26, 2012,  7:00 p.m.
125 S. Municipal Drive, Sugar Grove, IL


1. Call to order/Roll call and introduction of Trustees
2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the library’s public records.
3. Approval of the Minutes of March 22, 2012 regular session and the February 25, March 10, March 17, April 11, and April 19, 2012 special meetings – Action
4. Approval of the Minutes of the Executive Sessions held February 23, April 11, and April 19, 2012 – Action
5. Correspondence
6. Review of Financial Reports
7. Approval of the March Check Register – Action
8. Library Report
9. Board Committee Reports
10. OLD BUSINESS
11. NEW BUSINESS
a. Approval of Revised Job Descriptions - Action
b. Approval of Contract for Library Insurance – Action
c. Approval of Participation in the RAILS Nonresident Fee Program – Action
d. Approval of a Contract for Natural Gas Service – Action
e. Approval of the Hiring of a Library Director - Action
f. Executive session, if applicable.
g. Agenda Items for May 24, 2012, Board of Trustees meeting
12. Adjournment

Attachments:
Download this file (Agenda 4-26-12.pdf)Agenda 4-26-12.pdf[ ]Director144 Kb
 
Minutes of February 23, 2012, Regular Board Meeting Print
Library Board

SUGAR GROVE LIBRARY BOARD OF TRUSTEES

MINUTES OF FEBRUARY 23, 2012, REGULAR MEETING

 

President Joan Roth called the meeting to order at 7:00 p.m. in the large meeting room at the library.

Introduction of Trustees and Others Present: Trustees: Art Morrical, Vice President; Joan Roth, President; Bill Durrenberger, Secretary; Dan Herkes, Treasurer; Robert Bergman; and Julie Wilson. Interim Library Director: Marilyn Boria.

Public Comments:

None.

President Joan Roth closed public comment.

Minutes of January 26, 2012, Board of Trustees Regular Meeting:

Motion: To approve the minutes of the January 26, 2012, board of trustees regular meeting. Motion by Dan Herkes, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

Minutes of January 26, 2012, Board of Trustees Closed Meeting:

Motion: To approve the minutes of the January 26, 2012, board of trustees closed meeting. Motion by Bill Durrenberger, 2nd by Dan Herkes. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

Correspondence:

Letter from the Illinois Secretary of State awarding a per capita grant.

Several copies of letters and other papers with respect to Jerry Elliott’s concerns that there are errors in the library’s recent budget and appropriations ordinance and levy ordinance. Marilyn Boria stated that she confirmed with board attorney Roger Ritzman that there are no such errors and that she continues to work with Jerry Elliott in addressing his concerns.

Financial Report:

Dan Herkes reviewed the unrestricted and restricted funds reports, the operating budget revenue and expenditure statements, and the checks written in January 2012.

Motion: To approve the financial report. Motion by Bill Durrenberger, 2nd by Bob Bergman. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

Library Report:

Marilyn Boria presented a written report and reviewed the items covered in that report.

Committee Reports:

None.

OLD BUSINESS:

2012 Board Meeting Dates:

Motion: To approve regular board meeting dates of November 8, 2012, and December 13, 2012. Motion by Bill Durrenberger, 2nd by Joan Roth. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

Additional Old Business:

Returning to the issue of the procedure for interviewing applicants for director, Bill Durrenberger expressed his desire to include a member of the public in the interviewing process. There was consensus among the trustees that all trustees should be fully involved in the selection process, but no consensus as to the issue of a member of the public being involved.

NEW BUSINESS:

Approval of Transfer of Funds:

Motion: To authorize the transfer of $80,000.00 from the Snow Street Fund to the Operating Fund to cover FY 2011-2012 operating expenses. Dan Herkes explained the need to make this funds transfer in order to keep the library open for the remainder of the 2011-2012 fiscal year. Motion by Dan Herkes, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

Approval of Payment of Attorney Fees:

Motion: To approve payment of the invoice for legal services from Peregrine, Stime, Newman, Ritzman & Bruckner, Ltd. in the amount of $9,614.32. Motion by Dan Herkes, 2nd by Julie Wilson. Role Call Vote: Bergman – Yes, Herkes - Yes, Roth – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

Closed Session to Discuss Personnel Matters:

Motion: To go into closed session to discuss the appointment, employment or compensation of a director. Motion by Dan Herkes, 2nd by Bill Durrenberger. Roll Call Vote: Bergman – Yes, Roth – Yes, Herkes – Yes, Morrical – Yes, Durrenberger – Yes, Wilson – Yes. Motion carried.

[The six trustees and interim director Marilyn Boria then left the large meeting room to go to the board room in the library at 7:50 p.m. The board went into closed session.]

[The six trustees and interim director Marilyn Boria then returned to the large meeting room at 8:11 p.m.]

Motion: To go back into open session. Motion by Dan Herkes, 2nd by Bob Bergman. Voice Vote: All - Yes. Motion carried.

Agenda Items for March 22, 2012, Board Meeting:

All items to be given to Bill Durrenberger or Marilyn Boria.

Motion: To adjourn. Motion by Bill Durrenberger, 2nd by Bob Bergman. Voice Vote: All - Yes. Motion carried.

Meeting adjourned at 8:12 p.m. These minutes are submitted by Bill Durrenberger, board secretary.

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Notice of Special Meeting Print
Library Board

NOTICE OF SPECIAL MEETING
BOARD OF LIBRARY TRUSTEES
SUGAR GROVE PUBLIC LIBRARY DISTRICT


NOTICE IS HEREBY GIVEN that the Board of Library Trustees of the Sugar Grove Public Library District will hold a Special Meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Thursday, April 19, 2012, at the hour of 5:30 p.m. Please note that the only item on the Board’s Agenda is an Executive Session.

The following is the Agenda for the Special Meeting.

Call to order/Roll call

Executive Session – Appointment, Employment or Compensation of Director

Adjourn

 
Notice of Special Meeting April 11 Print
Library Board

NOTICE OF SPECIAL MEETING

BOARD OF LIBRARY TRUSTEES

SUGAR GROVE PUBLIC LIBRARY DISTRICT

 

NOTICE IS HEREBY GIVEN that the Board of Library Trustees of the Sugar Grove Public Library District will hold a Special Meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Wednesday, April 11, 2012, at the hour of 5:00 p.m. Please note that the only item on the Board’s Agenda is an Executive Session. The Following is the Agenda for the Special Meeting.

 

Call to order/Roll call

Executive Session – Appointment, Employment of Compensation of Director

Adjourn

 
Agenda for March 22 Board Meeting Print
Library Board

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, March 22, 2012

7:00 p.m.

125 S. Municipal Drive, Sugar Grove, IL

 

1.            Call to order/Roll call and introduction of trustees

2.            Public Comment – copies of written comments may be given to the board’s secretary for inclusion in the library’s public records.

3.            Approval of the Minutes of February 23, 2012 regular session – Action

4.            Approval of the Minutes of the Executive Sessions held February 25, March 10, and March 17, 2012 – Action

5.            Correspondence

6.            Review of Financial Reports

7.            Approval of the February Check Register – Action

8.            Library Report

9.            Board Committee Reports

10.        OLD BUSINESS

11.        NEW BUSINESS

a.     Approval of Revised Paid Time Off Policy – Action

b.     Approval of Contract for Electricity – Action

c.     Per Capita Grant Review of State Grants and Supplemental Taxes

d.     Executive session, if applicable.

e.     Agenda items for April 26, 2012, Board of Trustees meeting

12.        Adjournment

 
Special Meeting March 21 - Cancelled Print
Library Board

SPECIAL MEETING BOARD OF LIBRARY TRUSTEES on Wednesday, March 21, 2012 has been CANCELLED

 
Notice of Special Meeting March 17 Print
Library Board

NOTICE OF SPECIAL MEETING

BOARD OF LIBRARY TRUSTEES

SUGAR GROVE PUBLIC LIBRARY DISTRICT

 

NOTICE IS HEREBY GIVEN that the Board of Library Trustees of the Sugar Grove Public Library District will hold a Special Meeting at 125 South Municipal Drive, Sugar Grove, Illinois, on Saturday, March 17, 2012, at the hour of 9:00 a.m. Please note that the only item on the Board’s Agenda is an Executive Session.  The following is the Agenda for the Special Meeting.

 

Call to order/Roll

Executive Session – Appointment, Employment or Compensation of Director

Adjourn

 
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