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June 6, 2016 Special Board Meeting Agenda

 

Public/Legal Notice

A Special Board meeting of the Sugar Grove Public Library Board of Trustees will be held on June 6th, 2016 at 6:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Special Meeting of the Board of Trustees

Sugar Grove Public Library District

Monday, June 6, 2016 6:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Closed Session: (5 ILCS 120/2)

(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

4. Return to Open Session

5. Acceptance of proposed selective veneer replacement and repair project plan – Action Required

6. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (6-6-16 Agenda - Special Meeting.pdf)6-6-16 Agenda - Special Meeting.pdf[ ]Wayne235 Kb
 
May 25, 2016 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on May 25, 2016 at 7:00 p.m. pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Wednesday, May 25, 2016 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· March 23, 2016 - Regular Board Meeting

· April 27,2016 –Regular Board meeting

4. Correspondence

5. Review of Financial Reports

6. Approval of the April 2016 Check Register – Action Required

A review and approval of expenditures for the check register of April, 2016 $18,638.69

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning



9. Friends Report

10.Old Business

a. Library Survey and Strategic Planning – Discussion

Update on Focus Groups and Survey

· Reminder: June 11th (time to be discussed) for Board Retreat and Planning Session

b. Café Lease – Action Required

The new Café lease and terms for Modest Coffee will be approved.

c. Working Budget approval for FY 2016-2017 – Action Required

A review, discussion and approval of the working budget for the next fiscal year.

11.New business

a. Gallery 125 – Discussion

b. SWAN and MAGIC Merger – Update and Discussion

c. Items for June Agenda

12. Closed Session: (5 ILCS 120/2)

(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

13. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (5-25-16 Agenda Final - Updated.pdf)5-25-16 Agenda Final - Updated.pdf[ ]Wayne249 Kb
 
February 29, 2016 Special Board Meeting Minutes Print
Library Board

Sugar Grove Public Library District
Library Board of Trustees
February 29, 2016
Special Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes Special Meet Feb 29 2016.pdf)Minutes Special Meet Feb 29 2016.pdf[ ]Wayne172 Kb
 
February 24, 2016 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
February 24, 2016
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes Feb 24 2016.pdf)Minutes Feb 24 2016.pdf[ ]Wayne445 Kb
 
January 27, 2016 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
January 27, 2016
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes Jan 27 2016.pdf)Minutes Jan 27 2016.pdf[ ]Wayne378 Kb
 
April 27, 2016 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on April 27, 2016 at 6:30 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois.    This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Wednesday, April 27, 2016     6:30  p.m.   (Please note time change)

1. Call to Order/Roll Call and Introduction of Trustees

2. Informal Meet and Greet of Potential Café Vendors – Introductions and samples of items may be presented for discussion or taste testing.  (Expected time about 30 minutes)

3. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

4. Trustee Appointment – Action Required

The Board will appoint a replacement for the open Trustee position

5. Approval of Minutes – Action Required

· January   27, 2016  - Regular Board Meeting

· January 27, 2016 – Closed Session

· February 24,2016   -  Regular Board Meeting

· February  29, 2016  - Special Meeting

6. Correspondence

7. Review of Financial Reports

8. Approval of the March 2016 Check Register – Action Required

A review and approval of expenditures for the check register of March, 2016   $17,943.19

9. Director’s Report

10. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning

 

11. Friends Report

12. Old Business

a. Library Survey and Strategic Planning – Discussion

A copy of the community survey is provided in your packet for review and discussion.

13. New business

a. Café Lease – Action Required

The new Café vendor will be selected.     Vendors will be making brief presentations to the Board.

b. Budget for FY 2016-17 Draft – Discussion

The first draft of the FY 16-17 budget will be presented for discussion; anticipated passage in May meeting.

c. Minutes Review – Action Required

Statue requires the semi-annual compliance for half-year review of all closed session minutes under the Open Meeting Act.

14. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY    Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

 

· Make public comment that related to Library business only.

Attachments:
Download this file (4-27-16 Agenda.pdf)4-27-16 Agenda[ ]Genna256 Kb
 
March 23, 2016 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on March 23, 2016 at 7:00 pm in the Meeting Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Wednesday, March 23, 2016 7:00 p.m.

 

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· January 27, 2016 – Regular Board Meeting

· February 24, 2016- Regular Board Meeting

· February 29, 2016 - Special Meeting

4. Correspondence

5. Review of Financial Reports

6. Approval of the February 2016 Check Register – Action Required

A review and approval of expenditures for the check register of February, 2016 - $33,183.26

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning


9. Friends Report

10.Old Business

a. Java Plus Resignation – Discussion

The Board will review the Java Plus resignation, and discuss the next course of action to secure a vendor and/or vending.

b. Library on the Ballot for 2016 – Discussion

The Board will hold a continuing discussion to review the possibility to going to ballot.

c. Strategic Planning Schedule – Discussion

The strategic planning process will be moved back by at least 2 months in order to accommodate the web page project development.

11.New business

a. Adoption of Financial Chronology for FY 2016-2017 – Action Required

This will adopt the schedule for ordinances and resolutions necessary by law.

b. MAGIC Futures Taskforce Updates – Discuss

The MAGIC Governing Board has voted to advance discussions and planning for a potential merger with SWAN. The SGPL Board will receive updates on this consortium activity.

c. Budget Planning – Discuss

The Board will receive an update on budget planning and tentative extension. As Per Capita grants are likely to not be received this year or next, the Board may discuss priorities in planning.

d. Certificate of Appreciation – Discuss

The Board will discuss and authorize a Certificate of Appreciation in gratitude for the civic service of Louise Coffman.

e. Open Trustee Position – Action Required

The Board will review the resignation of Trustee Coffman and discuss the open position on the Board. Action may be taken for appointment.

12. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (3-23-16 Agenda.pdf)3-23-16 Agenda.pdf[ ]Wayne250 Kb
 
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