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January 27, 2016 Board Meeting Agenda

 

Public/Legal Notice

 

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on January 27, 2016 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

 

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Wednesday, January 27, 2016 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· December 18, Minutes - Regular Board Meeting

· December 18, Minutes – Closed Session

4. Correspondence

5. Review of Financial Reports

6. Approval of the December 2015 Check Register – Action Required

A review and approval of expenditures for the check register of December, 2015; amount $20,798.59

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning

9. Friends Report

10.Old Business

a. Prairie Glen HOA Agreement and Communications - Discussion

11.New business

a. Java Plus Lease Renewal – Action Required

The Board will review and discuss lease modifications and authorize contract renewal.

b. WebLinx Contract – Action Required

The Board will review the contract with Weblinx, the graphic design company selected to proceed with the web page redesign. The Board will discuss the details of the partnership created with Waubonsee Community College, the Library and Weblinx for the comprehensive web design project.

c. Every Library – Discussion

John Chrastka, Executive Director of Every Library, will meet with the Board and Staff for a discussion on advocacy and the feasibility of placing the Library on the ballot.

12.Closed Session: (5 ILCS 120/2)

(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

13.Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

Attachments:
Download this file (1-27-16 Agenda.pdf)1-27-16 Agenda[ ]Genna207 Kb
 
December 17, 2015 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on December 17, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

 

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, December 17, 2015 7:00 p.m.

 

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· November 19, 2015

4. Correspondence

5. Review of Financial Reports

6. Approval of the November 2015 Check Register – Action Required

A review and approval of expenditures for the check register of November, 2015; amount $

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning

9. Friends Report

10. Old Business

a. Library on Ballot in November 2016 – Discussion

The Board will begin a series of conversations on whether the Library should seek referendum to increase the limiting rate at the time of November 2016 election.

11. New business

a. Board Meeting Dates for Calendar year 2016 – Action Required

The Board will review and approve the dates for meetings in calendar year 2016.

b. Holiday Closings for 2016 – Action Required

The Board will review and approve the dates for holiday closings in calendar year 2016.

c. Renewal of HAS/FSA Plan for Employees – Action Required

The Board will discuss the renewal of the health savings account for employees; modifications as such. – Action Required

d. Prairie Glen Subdivision HOA Agreement – Discussion

The Board will receive an update on research and activities concerning the Prairie Glen HOA Agreement.

e. Meeting Room Policy Revisions – Action Required

f. Java Café Lease Renewal – Action Required

The Board will discuss modifications to the Café lease and vote to renew for calendar year 2016.

12. Closed Session: (5 ILCS 120/2)

(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

13. Adjourn

 

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

 

MsoNormal

Attachments:
Download this file (12-17-15 - Agenda.pdf)12-17-15 - Agenda.pdf[ ]Wayne248 Kb
 
November 19, 2015 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on November 19, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, November 19, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· October 29, Minutes - Regular Board Meeting

4. Correspondence

5. Review of Financial Reports

6. Approval of the October 2015 Check Register – Action Required

A review and approval of expenditures for the check register of October, 2015; amount $40,249.94

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning



9. Friends Report

10.Old Business

11.New business

a. Farmers Market in Library – Discussion

The Board will discuss the potential of letting local farmers host a farmer’s market in the Library as time and space allows.

b. Library on Ballot in November 2016 – Discussion

The Board will begin a series of conversations on whether the Library should seek referendum to increase the limiting rate at the time of November 2016 election.

12. Closed Session: (5 ILCS 120/2)

(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

13. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (11-19-15 Agenda.pdf)11-19-15 Agenda.pdf[ ]Wayne247 Kb
 
October 29, 2015 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
October 29, 2015
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (SGPLD Oct 29.pdf)SGPLD Oct 29.pdf[ ]Wayne243 Kb
 
September 24, 2015 Board Meeting Closed Session Minutes

Sugar Grove Public Library District
Library Board of Trustees
September 24, 2015
Regular Board Meeting Closed Session Minutes

Click Link Below

Attachments:
Download this file (September 24 Special Lib.pdf)September 24 Special Lib.pdf[ ]Wayne207 Kb
 
September 24, 2015 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
September 24, 2015
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (SepLibMin.pdf)SepLibMin.pdf[ ]Wayne236 Kb
 
October 29, 2015 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on October 29, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, October 29, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

a. Pledge of Allegiance

3. Approval of Minutes – Action Required

· September 24, Minutes - Regular Board Meeting

· October 5, 2015 – Special meeting

4. Correspondence

5. Review of Financial Reports

6. Approval of the September 2015 Check Register – Action Required

A review and approval of expenditures for the check register of September, 2015; amount $11,960.00

7. Director’s Report

8. Board Representative Reports

a. Building and Grounds

b. Finance

c. Personnel/Policy

d. Strategic Planning



9. Friends Report

10.Old Business

11.New business

a. Levy Ordinance 2015-10-29 – Action Required

The Board will adopt the annual Levy Ordinance to secure funding necessary for the operations of the district.

b. Policy 100: Library Card Policy – Action Required

The Board will discuss and adopt amendments to the Library Card policy.

c. Adoption of Ordinance 2015-10-29.2 LIMRICC Intergovernmental Agreement– Action Required

The Board will vote on substantial amendments to the Intergovernmental Agreement with LIMRICC.

d. Adoption of Resolution providing for the execution of an intergovernmental agreement with LIMRICC – Action Required

e. Approval of the Pro-Pay contract – Action Required

The Library can no longer use E-Pay as the e-commerce vendor on our website as it is no longer compatible with MAGIC. The Library will change to ProPay as an outside vendor for all online commerce.

f. Appoint Shannon Halikias as FOIA Officer – Action Required

The Board will vote to appoint Shannon Halikias as a FOIA officer. –Action Required

g. Review and approval of Annual Audit for FY 2014-15 – Action Required

This will be a discussion and review of the annual audit prepared by Weber and Associations in accordance with GASB standards.

12. Items for November Agenda

13. Closed session for the purpose of the annual review of the Director by the Board of Trustees.

Closed Session Citation: (5 ILCS 120/2)

 

(1) The appointment, employment, compensation,

Discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

 

14. Annual salary and work agreement set by the Board of Trustees for the Library Director – Action Required

15. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

 

Attachments:
Download this file (10-29-15 Agenda - Final.pdf)10-29-15 Agenda - Final.pdf[ ]Wayne252 Kb
 
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