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March 26, 2015 Board Meeting Agenda

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on March 26,
2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, March 26, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees
2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*
3. Pledge of Allegiance
4. Approval of the February 26th, 2015 Minutes - Regular Board Meeting – Action Required
5. Correspondence
6. Review of Financial Reports
7. Approval of the February 2015 Check Register – Action Required
• A review and approval of expenditures for the month of February 2015.
8. Director’s Report
9. Board Representative Reports
a. Budget and Finance
b. Building
c. Grounds
d. Bylaws
e. Long Range Planning
f. Personnel
g. Policy
h. Technology
i. Special
10. Friends Report
11. Old Business
a. Bond Refinance Summary and Financial Planning – Discussion

Steve Larson of Ehlers will be present for a brief discussion and summary.

b. Parking Lot Repair Project Update - Discussion

A discussion of a project to repair the cracked parking lot, seal and stripe.

12. New business
a. Financial Chronology- Action Required

Discussion and adoption of a financial chronology estimation for the upcoming fiscal year

Budget planning schedule
b. Tax Allocation Update – Discussion

c. Legal Memorandum Review – Discussion

A review of recent updates to the Library District Act

d. Sugar Grove Proposed TIF – Discussion

A review of the proposed TIF for Sugar Grove

13. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11
The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

Speak only when recognized by the President of the Board or person conducting the meeting.

Rise and state their name

Limit their public comment time to three (3) minutes

Make public comment that related to Library business only.

Attachments:
Download this file (3-26-15 Agenda - Final.pdf)3-26-15 Agenda - Final.pdf[ ]Wayne246 Kb
 
January 22, 2015 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
January 22, 2015
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes January 22, 2015.pdf)Minutes January 22, 2015.pdf[ ]Wayne249 Kb
 
February 26, 2015 Board Meeting Agenda

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on February 26, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda
Regular Meeting of the Board of Trustees
Sugar Grove Public Library District
Thursday, February 26, 2015 7:00 p.m.

 

1. Call to Order/Roll Call and Introduction of Trustees
2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*
3. Pledge of Allegiance
4. Approval of the January 22th, 2014 Minutes - Regular Board Meeting – Action Required
5. Correspondence
6. Review of Financial Reports
7. Approval of the January 2015 Check Register – Action Required

  • A review and approval of expenditures for the month of January 2015.

8. Director’s Report

  • Introduction of new Adult Services Manager Genna Mickey.

9. Board Representative Reports

  1. Budget and Finance
  2. Building
  3. Grounds
  4. Bylaws
  5. Long Range Planning
  6. Personnel
  7. Policy
  8. Technology
  9. Special

10. Friends Report
11. Old Business

  1. Development and Trustee Training – Discussion
  2. A brief discussion of American Library Association and Illinois Library Association meetings attended by the Director and Trustees.

12. New business

  1. Budget Process – Discussion
    A discussion of the expected schedule for budget development for Fiscal Year 2015-2016.
  2. Items for March meeting - Discussion

13. Adjourn


SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11
The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

  • Speak only when recognized by the President of the Board or person conducting the meeting.
  • Rise and state their name
  • Limit their public comment time to three (3) minutes
  • Make public comment that related to Library business only.

 


 

Attachments:
Download this file (2-26-15 Agenda - Final.pdf)2-26-15 Agenda - Final.pdf[ ]Wayne245 Kb
 
December 18, 2014 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
December 18, 2014
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes December 18, 2014.pdf)Minutes December 18, 2014.pdf[ ]Wayne335 Kb
 
January 22, 2015 Board Meeting Agenda

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on January 22, 2015 at 6:00 pm in the Meeting Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Lisle Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.
.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, January 22, 2015 6:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees

2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

3. Pledge of Allegiance

4. Approval of the December 18th, 2014 Minutes - Regular Board Meeting – Action Required

5. Correspondence

6. Review of Financial Reports

7. Approval of the December 2014 Check Register – Action Required

A review and approval of expenditures for the month of December 2014.

8. Director’s Report

9. Board Representative Reports


a. Budget and Finance

b. Building

c. Grounds

d. Bylaws

e. Long Range Planning

f. Personnel

g. Policy

h. Technology

i. Special


10. Friends Report

11. Old Business

a. Upcoming Elections – Discussion

A brief update of upcoming election information.

b. Trustee Training – Discussion

A brief discussion of upcoming training opportunities for Trustees.

12. New business

a. Change of Meeting Time for 2015 Board Meetings – Action Required

· The Board will discuss and confirm any revisions to meeting dates and times for 2015 of Regular Board meetings.

b. Sugar Grove Community Newsletter – Discussion

· The Director will provide an update for the new Sugar Grove Community Newsletter to be distributed to residents.

c. Java Plus Lease – Action Required

· A discussion and extension of the standing lease with Java Plus.

d. Java Plus Lease – Discussion

· Assign Building and/or Finance committee to review lease and provisions of lease for Java Plus.

e. Letter of Agreement with Zabinski Consulting Services, Inc. – Action Required

· The Board will review the letter of agreement with Zabinski Consulting, a small financial and accounting firm specializing in Libraries. Zabinski Consulting may be engaged for limited accountant assistance, the engagement expectations will be reviewed.

f. Items for February meeting - Discussion

13. Adjourn

 

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

· Speak only when recognized by the President of the Board or person conducting the meeting.

· Rise and state their name

· Limit their public comment time to three (3) minutes

· Make public comment that related to Library business only.

Attachments:
Download this file (Agenda 1-22-15.pdf)Agenda 1-22-15.pdf[ ]Wayne246 Kb
 
November 20, 2014 Board Meeting Minutes

Sugar Grove Public Library District
Library Board of Trustees
November 20, 2014
Regular Board Meeting Minutes

Click Link Below

Attachments:
Download this file (Minutes Nov20_2014.pdf)Minutes Nov20_2014.pdf[ ]Wayne206 Kb
 
December 18, 2014 Board Meeting Agenda
Library Board

 

Public/Legal Notice

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on December 18, 2014 at 6:00 pm in the Meeting Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois.    This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

 

Agenda

Regular Meeting of the Board of Trustees
Sugar Grove Public Library District
Thursday, December 18, 2014     6:00 p.m.

 

  1. Call to Order/Roll Call and Introduction of Trustees
  2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*
  3. Pledge of Allegiance
  4. Approval of the November 20, 2014 Minutes, Regular Board Meeting – Action Required
  5. Correspondence
  6. Review of November Financial Report
  7. Approval of the November 2014 Check Register – Action Required
  8. A review and approval of expenditures for the month of November 2014
  9. Director’s Report
  10. Board Representative Reports
    1. Budget and Finance
    2. Building
    3. Grounds
    4. Bylaws
    5. Long Range Planning
    6. Personnel
    7. Policy
    8. Technology
  11. Friends Report
  12. Old Business
  13. New business
    1. Election of Officer – Action Required
    2. Trustee Durrenberger submitted resignation from the position of Secretary of the Board.   The Board will nominate and approve a Trustee replacement for the positon of Secretary.
    3. Approve the renewal of the FSA for employees – Action required
    4. Annual renewal; approval of the renewal of the Health Savings Account/Flexible Spending Account for employees for the calendar year 2015.
    5. Approve the renewal of the life insurance plan for employees – Action Required
    6. Annual renewal; approval of the renewal of the life insurance plan for calendar year 2015.
    7. Upcoming elections - Discussion
    8. Trustee training – Discussion
    9. Agenda items for the January meeting - Discussion
  14. Adjourn

 

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY    Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

  • Speak only when recognized by the President of the Board or person conducting the meeting.
  • Rise and state their name
  • Limit their public comment time to three (3) minutes
  • Make public comment that related to Library business only.

 

Attachments:
Download this file (Agenda 2014-12-11.pdf)Agenda 2014-12-18[ ]Wayne246 Kb
 
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